What you need for a glass market

A glass market needs more than tables for exhibitors. You will need a clear setup for stalls, safe power distribution, payment points, refreshments, signage and evening lighting if the market runs late. Use this list to check what must be bought, hired or collected before the event. Arrange shared equipment early, especially tents, market stalls, toilets and power outlets, because these are easy to leave until the final week.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 12
Market stallsqty 24
Foldable tablesqty 30
Beer tablesqty 8
Folding chairsqty 48
Bar stoolsqty 8
Information desk
Clothes racksqty 4
High tablesqty 10
Tableclothsqty 30

Equipment

Coolersqty 6
Coffee machinesqty 3
Kettlesqty 3
Extension cordsqty 10
Cable reelsqty 4
Power stripsqty 8
Contactless payment terminalsqty 2
Cash registersqty 2
Walkie-talkiesqty 6
Flashlightsqty 4

Lighting

String lightsqty 12
LED work lightsqty 6
Batteriesqty 24

Tableware

Drinking glassesqty 150
Coffee cupsqty 80
Platesqty 80
Dessert platesqty 100
Cutlery setsqty 100
Serving boardsqty 12
Serving plattersqty 16
Serving jugsqty 8
Thermos flasksqty 6

Kitchen

Cutting boardsqty 6
Chef's knifeqty 4
Pliersqty 8
Serving spoonsqty 8
Measuring cupsqty 4
Ice packsqty 24

Decorations

Buntingqty 12
Table décorqty 24
Price listsqty 30
Name badgesqty 30
Directional signsqty 20
Info postersqty 12
Menu boardsqty 6

Cleaning

Waste binsqty 12
Waste binsqty 4
Broomsqty 4
Eye-catchersqty 2
Mopsqty 3
Bucketsqty 4
Glass binsqty 4
Cleaning clothsqty 24

Safety

Crowd control barriersqty 12
Conesqty 12
Warning signsqty 8
Work glovesqty 12
Safety gogglesqty 6
First aid kit

Catering

Groceries
- Coffee - 6 packs
- Tea selection - 8 boxes
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon slices - 3 kilos
- Sparkling mineral water - 36 bottles
- Flat mineral water - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Iced tea - 12 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Beer - 96 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini bake-at-home rolls - 120 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Hummus - 2 kilos
- Young cheese - 3 kilos
- Brie - 2 kilos
- Smoked salmon - 1 kilo
- Cucumber - 12 pieces
- Cherry tomatoes - 4 kilos
- Grapes - 5 kilos
- Apples - 40 pieces
- Bell peppers - 12
- Carrots - 4 kilos
- Olives - 3 kg
- Nut mix - 2 kilo
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Mini quiches - 120 pieces
- Bitterballen - 200 pieces
- Vegetable spring rolls - 120 pieces
- Garlic sauce - 3 bottles
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 3 bottles
- Sponges - 24 pieces
- Rubber gloves - 12 pairs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Dish boxes - 20 pieces
- Paper carrier bags - 300 pieces
- Bubble wrap - 10 rolls
- Cardboard glass packaging - 200 pieces
- Cash for change - 500 euro

Tips

Plan one market stall and at least one table or display surface for each exhibitor, then add a small reserve if the layout allows. Confirm stall sizes before ordering tablecloths, clothes racks or serving boards.
Prepare separate power equipment for coffee machines, kettles and lighting. Check the available outlets at least one week before the market and bring extension cords, cable reels and power strips that match the site’s requirements.
Set up a payment point with a contactless terminal, cash register and change float. Test every terminal and charge the devices the day before, rather than waiting until stallholders arrive.
Buy or collect serving supplies according to your expected visitor numbers: drinking glasses, coffee cups, plates, dessert plates and cutlery sets. Keep extra stock aside for breakages and busy periods.
Do not leave practical safety items until setup morning. Pack route and safety signs, walkie-talkies, flashlights, batteries and LED work lights together, and check the weather before deciding how many party tents or lights are needed.

Frequently asked questions

What do I need to buy for a glass market?: Plan for stall equipment, tables, chairs, tablecloths, payment equipment, serving supplies, signs and lighting. The full plan also covers 60 individual items, so check the list against your venue and the number of exhibitors.
How many tables do I need for a glass market?: Start with one market stall or display area per exhibitor and confirm the required surface before ordering. Add at least one spare table if space and transport allow, especially when exhibitors may bring extra stock.
When should I arrange power for a glass market?: Reserve power outlets and confirm the load at least one week before the event. Test coffee machines, kettles, contactless terminals, extension cords and cable reels no later than the day before setup.
What payment equipment is needed at a glass market?: Prepare at least one contactless payment terminal and one cash register for the main payment point, plus a change float if cash is accepted. Charge and test the terminal the day before, and keep a backup payment method available.

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