What you need for a G tournament

A tournament needs more than footballs and goals. You will need separate supplies for matches, team areas, registration, catering and breaks, plus backups for equipment that gets lost or damaged. Use this list alongside the match schedule and registration numbers so you can set quantities accurately. Order groceries only after dietary requirements are collected, and chill drinks and portion snacks before teams arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 12
Folding chairsqty 80
Team tablesqty 8
Benchesqty 12
Party tentsqty 2
Coat racksqty 4

Sports equipment

Footballsqty 16
Reserve footballsqty 4
Mini goalsqty 8
Conesqty 60
Field marking conesqty 40
Protection netsqty 4
Spare vestsqty 40
Captain's armbandsqty 8
Whistlesqty 8
Stopwatchesqty 4
Scoreboardsqty 4
Game clocksqty 4
Ball netsqty 4
Pumpsqty 3
Spare ball needlesqty 10
Training ladderqty 2
Changing room hangersqty 80

Equipment

Portable sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Thermos flasksqty 6
Kettlesqty 2
Coffee machinesqty 2
Payment terminalsqty 2
Rechargeable power banksqty 4

Tableware

Reusable drinking cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Tea glassesqty 60
Serving spoonsqty 12
Serving plattersqty 16
Serving jugsqty 8

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Measuring cupsqty 2
Food containersqty 12
Aluminum foilqty 2
Cling filmqty 2
Serving tongsqty 8
Ice packsqty 20

Decorations

Tournament banner coversqty 4
Buntingqty 8
Team table signsqty 8
Welcome sign
Pen holdersqty 4

Lighting

LED lampsqty 8
Battery lanternsqty 6

Cleaning

Waste binsqty 10
Trash bag holdersqty 6
Broom setsqty 4
Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Dish brushesqty 4
Tea towelsqty 12
Toilet brushesqty 4
Hand soap dispensersqty 4
First aid kitsqty 2
Disposable washclothsqty 100

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea selection - 3 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 8 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Sports drink - 48 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 12 kilograms
- Sandwiches - 140 pieces
- White rolls - 80 pieces
- Multigrain rolls - 60 pieces
- Kaiser rolls - 40 pieces
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 1.5 kilograms
- Cream cheese - 1 kilogram
- Butter - 1 kilogram
- Peanut butter - 2 jars
- Jam - 2 jars
- Herb cheese - 8 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Carrots - 3 kilogram
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 6 kilograms
- Mandarins - 6 kilograms
- Yogurt - 5 kilograms
- Muesli - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Mini rice cakes - 6 packs
- Cookies - 8 packs
- Muesli bars - 100 pieces
- Currant buns - 60 pieces
- Cupcakes - 100 pieces
- Tomato soup - 12 liters
- Vegetable soup - 8 liters
- Vegetarian soup - 6 litres
- Pasta - 10 kilogram
- Pasta sauce - 12 jars
- Ground beef - 6 kilograms
- Vegetarian meatballs - 4 kilogram
- Grated cheese - 2 kilogram
- Cucumber salad - 4 kilograms
- Mixed salad - 5 kilogram
- Potato salad - 4 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Lemon juice - 2 bottles
- Napkins - 500 pieces
- Coffee filters - 2 boxes
- Stirrers - 300 pieces
- Straws - 200 pieces
- Baking paper - 2 rolls
- Food storage bags - 2 boxes
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 2 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs

Paper goods

Participant listsqty 10
Competition formsqty 80
Program bookletsqty 120
Pensqty 30
Waterproof markersqty 12
Clipboardsqty 12
Certificatesqty 120
Prizesqty 8
Score cardsqty 20
Wristbandsqty 150
Name stickersqty 150
Directional signsqty 12
Registration formsqty 30

Safety

Cold packsqty 12
Emergency blanketsqty 6
Safety vestsqty 12
Flashlightsqty 6
Emergency blanketsqty 4
Barrier tapeqty 4
Cable traysqty 20
Non-slip matsqty 8

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Keep extra water available for players, referees and volunteers rather than counting only registered participants.
Prepare one match form, scorekeeping setup and working whistle for every active pitch, plus at least two spare whistles and reserve footballs at the equipment table. This prevents a single missing item from delaying the schedule.
Set up one team table or clearly marked team area for each participating team, with enough chairs or benches for players waiting between matches. Add coat racks or changing-room hangers before teams start arriving.
Pack first-aid supplies where the match supervisors can reach them within a minute, not inside a locked storage room. Check the kit before shopping and replace used or expired items before tournament day.
Test the portable sound system, wireless microphones, extension cords and power strips at least one day beforehand. Bring coolers for drinks and thermos flasks or kettles if hot drinks are part of the catering plan.

Frequently asked questions

How many drinks do I need for a football tournament?: Allow two to three drinks per person during the first hour and one per person for every additional hour. Count players, referees and volunteers, then add a small reserve for warm weather or longer matches.
How many footballs should I bring to a tournament?: Bring at least one match ball per active pitch and keep one or two reserve footballs ready at the equipment table. Check pumps and spare ball needles before teams arrive, because a flat ball can interrupt the schedule.
What catering supplies are needed for a tournament?: Plan snacks and drinks for every registered participant, referee and volunteer, with separate options based on the collected dietary requirements. Portion snacks before the first match and keep chilled items in coolers until serving.
When should I prepare the tournament equipment?: Check sports equipment and first-aid supplies at least one week before the tournament, so missing items can still be sourced. Assemble tournament kits and test the sound system, clocks and stopwatches no later than the day before.

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