What you need for a four-day walking event

A four-day walking event needs more than food and water. You will need route markers that stay visible, supplies for staffed rest stops, registration materials, safety equipment and enough serving items for several days. Plan drinks and snacks per day and keep separate stock for volunteers, walkers and the finish area. Buy or collect reusable equipment early, then chill drinks and sort route packages before the first morning.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 14
Folding chairsqty 40
Waste binsqty 12

Equipment

Coolersqty 8
Kettlesqty 4
Cash boxesqty 2
Walkie-talkiesqty 12
Mobile chargersqty 6

Lighting

LED lampsqty 12
Extension cordsqty 6

Sports equipment

Route arrowsqty 120
Route signsqty 80
Barrier tapeqty 12
Traffic conesqty 30
Stamp cardsqty 500
Bib numbersqty 500
Medalsqty 500
Safety vestsqty 20
Umbrellasqty 8
Conesqty 24

Tableware

Reusable cupsqty 600
Reusable platesqty 300
Reusable cutleryqty 300
Coffee potsqty 6
Serving jugsqty 12
Serving traysqty 8

Kitchen

Cutting boardsqty 6
Kitchen knivesqty 6
Serving spoonsqty 12
Pliersqty 8
Measuring cupsqty 4
Ice packsqty 40
Food containersqty 20
Napkin holdersqty 12

Decorations

Buntingqty 12
Balloonsqty 200
Directional signsqty 30
Tableclothsqty 14

Catering

Water dispensersqty 6
Thermos flasksqty 10
Cooling matsqty 6
Lemonade tapsqty 6
Groceries
- Spa Blauw - 600 bottles
- Sparkling mineral water - 120 bottles
- Cola - 48 bottles
- Cola Zero - 48 bottles
- Sinas - 36 bottles
- Apple juice - 24 cartons
- Lemonade syrup - 12 bottles
- Coffee - 12 packs
- Tea - 8 boxes
- Sugar - 6 packs
- Milk - 24 liters
- Oat milk - 12 liters
- Lemons - 8 kilograms
- Sports drink - 240 bottles
- Bananas - 80 kilogram
- Apples - 60 kilograms
- Oranges - 40 kilogram
- Grapes - 30 kilogram
- Muesli bars - 600 pieces
- Currant buns - 500 pieces
- Whole wheat bread - 30 loaves
- White rolls - 300 pieces
- Whole wheat rolls - 300 pieces
- Cheese - 12 kilogram
- Ham - 8 kilograms
- Chicken breast topping - 8 kilogram
- Hummus - 6 kilograms
- Peanut butter - 6 jars
- Jam - 6 jars
- Butter - 6 kilograms
- Cucumbers - 20 kilograms
- Tomatoes - 20 kilogram
- Lettuce - 12 heads
- Paprika chips - 20 bags
- Plain chips - 20 bags
- Salted peanuts - 12 bags
- Cookies - 20 packs
- Gluten-free sandwiches - 40 pieces
- Vegan spreads - 6 kilogram
- Vegan cookies - 10 packs
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Salt - 2 packs
- Pepper - 2 jars
- Herb mix - 4 sachets
- Ice cubes - 40 kilogram
- Aluminum foil - 6 rolls
- Cling film - 6 rolls
- Baking paper - 4 rolls
- Coffee filters - 6 packs
- Teaspoons - 4 packs
- Straws - 600 pieces
- Paper napkins - 2000 pieces
- Paper towels - 24 rolls
- Toilet paper - 48 rolls
- Hand soap - 12 bottles
- Hand sanitizer - 24 bottles
- Trash bags - 200 pieces
- Cleaning supplies - 12 bottles
- Dish soap - 8 bottles
- Disinfectant wipes - 24 packs
- Bandages - 12 boxes
- Sterile gauze pads - 12 boxes
- Bandage rolls - 24 pieces
- Disposable gloves - 12 boxes
- Fever ointment - 4 tubes
- Sunscreen - 12 bottles
- Rain ponchos - 100 pieces

Cleaning

Broom setsqty 4
Floor squeegeesqty 2
Bucketsqty 6
Spongesqty 12
Towelsqty 20
First aid kitsqty 4
Fire extinguishersqty 4

Tips

Plan drinks by event day, not just by total attendance. Keep separate coolers for the start area, rest stops and finish area, with extra water available for volunteers and traffic controllers.
Buy enough route arrows, route signs, barrier tape and traffic cones to mark four complete routes. Add spare markers because signs can be moved, damaged or missed during daily checks.
Prepare one registration pack per participant, including a bib number and stamp card, plus a small reserve. Keep cash boxes, walkie-talkies and mobile chargers at the registration and coordination points.
For rest stops, count reusable cups, plates and cutlery for the busiest day, then add at least 10% extra. Serving jugs, trays, cutting boards, kitchen knives and serving spoons should be packed by station.
Pack safety and weather supplies before setting up: safety vests, umbrellas, LED lamps and extension cords. Check that each staffed point has lighting and a way to communicate before routes open.

Frequently asked questions

What should I buy for a four-day walking event?: Plan for route arrows and signs, barrier tape, cones, safety vests, bib numbers, stamp cards and medals. You also need drinks, reusable cups, serving equipment, coolers, waste bins and lighting for the start, finish and rest stops.
How many drinks do I need for a four-day walking event?: Use the registered participant count multiplied by four days as your starting point, then add separate supplies for volunteers and staff. Keep at least 10% extra water and other drinks for warm weather, delays and higher attendance at rest stops.
When should I buy supplies for a walking event?: Buy durable equipment and printed materials at least 2 to 3 weeks before the event. Buy perishable food and chill drinks during the final 1 to 2 days, after registrations and dietary requirements are confirmed.
How much disposable or reusable tableware is needed per rest stop?: Allow one cup, plate and set of cutlery per expected user, then add 10% spare stock. For a four-day event, keep enough clean replacements for the busiest day rather than relying on washing supplies between every shift.

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