What you need for a field hockey tournament

A field hockey tournament needs more than goals, balls and team registration. You also need match-control equipment, changing-room furniture, refreshments, signs, power supplies and a clear way to display scores. This shopping list covers the items to arrange before teams arrive, including spare equipment for damaged or missing kit. Use the match schedule and expected attendance to set quantities, then check every delivery at least one week before the tournament.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 40
Bar stoolsqty 6
Changing room benchesqty 8
Waste binsqty 8
Clothes racksqty 4

Sports equipment

Hockey goalsqty 4
Hockey ballsqty 30
Spare hockey sticksqty 12
Training bibsqty 40
Conesqty 40
Field marker discsqty 20
Whistlesqty 8
Scoreboardsqty 4
Stopwatchesqty 6
Reserve netsqty 2
Referee cardsqty 12
Medalsqty 30
Tournament cupsqty 3
Fair play award

Equipment

Sound system
Microphoneqty 2
Speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Rechargeable power banksqty 4
Coolersqty 6
Kettlesqty 2
Coffee machinesqty 2
First aid kit
Cool bagsqty 6
Thermometersqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 120
Platesqty 120
Cutlery setsqty 120
Small bowlsqty 20
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 8
Thermos flasksqty 6
Drink dispensersqty 4
Ice packsqty 30

Catering

Chafing dishesqty 4
Serving plattersqty 12
Bread basketsqty 6
Coffee filtersqty 100
Groceries
- Coffee - 2 kilos
- Tea selection - 200 bags
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Chocomel - 24 cartons
- Cola - 24 liters
- Cola Zero - 18 liters
- Orange Soda - 12 liter
- Iced tea - 12 liters
- Bitter lemon - 6 liter
- Spa Blauw - 96 bottles
- Spa Red - 48 bottles
- Sports drink - 60 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemons - 12 pieces
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini rolls - 150 pieces
- Whole grain bread - 8 loaves
- Wraps - 100 pieces
- Unsalted butter - 2 kilos
- Young cheese - 4 kilos
- Aged cheese - 2 kilo
- Ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Eggs - 60 pieces
- Chicken breast - 8 kilos
- Falafel - 4 kilos
- Vegetarian burgers - 40 pieces
- Hamburger buns - 80 pieces
- Hot dog buns - 60 pieces
- Vegetarian hot dogs - 40 pieces
- Rice - 5 kilo
- Pasta - 5 kilos
- Pasta sauce - 6 liters
- Diced tomatoes - 12 cans
- Mixed salad - 6 kilos
- Cucumbers - 20 pieces
- Tomatoes - 8 kilo
- Bell peppers - 5 kilos
- Red onions - 3 kilos
- Carrots - 4 kilos
- Corn - 12 cans
- Pickles - 4 jars
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilos
- Oranges - 60 pieces
- Yogurt - 8 liter
- Muesli - 3 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Savory nuts - 6 bags
- Popcorn - 4 bags
- Muesli bars - 100 pieces
- Cookies - 8 packs
- Brownies - 100 pieces
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Trash bags - 100 pieces
- Freezer bags - 2 boxes
- Bandages - 2 boxes
- Gauze pads - 2 packs
- Sports tape - 12 rolls
- Disinfectant wipes - 4 packs
- Disposable gloves - 2 boxes
- Sunscreen - 6 bottles
- Trash Can Labels - 1 pack
- Paper straws - 200 pieces
- Coffee stirrers - 200 pieces
- Sauce cups - 200 pieces

Decorations

Buntingqty 8
Team flagsqty 8
Tableclothsqty 10
Stage ribbonqty 2
Directional signsqty 12
Prize table sign

Cleaning

Broom setsqty 3
Floor squeegeesqty 2
Bucketsqty 4
Cleaning clothsqty 20

Lighting

LED lampsqty 8
Battery lanternsqty 6

Tips

Plan one match ball per active pitch plus at least two spare balls for the whole tournament. Put spare hockey sticks, training bibs, cones and field marker discs at the control desk so volunteers can reach them quickly.
Provide one scoreboard and one stopwatch for each active pitch, with extra whistles and referee cards at the officials’ desk. Test every stopwatch and whistle before the first match rather than discovering faults during play.
Set out changing room benches, clothes racks and waste bins before teams arrive. Allow roughly one bench section and one clothes rack area per changing room, then add bins near entrances, catering and spectator areas.
Order reusable cups, coffee cups and plates according to the confirmed player, official and volunteer count, plus a 10–15% buffer. A tournament day usually needs more cups than expected because people move between the pitch, changing rooms and catering area.
Check the sound system, microphone, speakers, extension cords and power strips at least 48 hours beforehand. Keep rechargeable power banks available for phones and timing equipment, and route cables away from walkways and wet areas.

Frequently asked questions

What equipment do I need for a field hockey tournament?: For each active pitch, provide hockey goals, a scoreboard, a stopwatch, whistles, referee cards and a supply of hockey balls. Keep at least two spare balls for the tournament, plus spare sticks, nets, bibs, cones and field marker discs.
How many hockey balls do I need for a tournament?: Start with one match ball per active pitch and keep at least two additional balls in reserve. For example, three active pitches require three match balls plus two spares, or five balls in total.
How much catering equipment should I buy for a hockey tournament?: Use the confirmed number of players, officials, volunteers and guests as your base, then add 10–15% extra reusable cups, coffee cups and plates. This covers replacements, lost items and extra drinks during a full tournament day.
When should I order tournament medals, catering and equipment?: Order medals, cups and specialist equipment at least 2–3 weeks before the tournament. Confirm catering quantities and dietary requirements 7–10 days beforehand, and test sound, power and field equipment at least 48 hours before teams arrive.

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