What you need for a fantasy camp

A fantasy camp needs more than costumes and tents. This shopping list covers the practical items for registration, shared meals, outdoor games, themed decoration and evening activities. Plan tableware, water containers and coolers before buying food, then check lighting and power supplies if the camp runs after dark. Count participants, staff and helpers separately so you do not run short on cups, seating or meals.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 6
Benchesqty 12
Registration desk
Waste binsqty 6

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 60
Reusable cutleryqty 60
Serving spoonsqty 6
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Mixing bowlsqty 6
Coolersqty 4
Water jugsqty 6

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 6
LED lanternsqty 12

Decorations

Fantasy flagsqty 20
Artificial ivyqty 10
Treasure chestsqty 4
Decorative shieldsqty 6
Themed rugsqty 8

Sports equipment

Conesqty 30
Ropesqty 10
Hoopsqty 8
Foam swordsqty 30
Ballsqty 12
Compass setsqty 8
Flashlightsqty 20
Puzzle setsqty 6
Keychainsqty 40

Cleaning

Bucketsqty 4
Dish brushesqty 4
Spongesqty 12
Microfiber clothsqty 12

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Cocoa powder - 2 packs
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Still water - 60 liters
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 6 packs
- Multi-fruit juice - 6 packs
- Lemons - 12 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 5 kilos
- Cucumbers - 10 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Popcorn - 3 kilos
- Cookies - 8 packs
- Muesli bars - 50 pieces
- Marshmallows - 4 bags
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Sambal - 2 jars
- Bread - 12 loaves
- Bread rolls - 60 pieces
- Wraps - 60 pieces
- Butter - 4 packs
- Young cheese - 3 kilos
- Hummus - 8 tubs
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Jam - 4 jars
- Chicken breast slices - 2 kilos
- Eggs - 60 pieces
- Chicken breast - 5 kilos
- Vegetarian burgers - 35 pieces
- Ground beef - 4 kilo
- Pasta - 5 kilos
- Rice - 4 kilos
- Tomato sauce - 12 jars
- Passata - 8 packs
- Onions - 3 kilos
- Garlic - 6 bulbs
- Bell peppers - 20 pieces
- Zucchini - 10 pieces
- Corn - 12 cans
- Kidney beans - 12 cans
- Lettuce - 8 heads
- Grated cheese - 2 kilos
- Olive oil - 2 liters
- Salt - 1 kilo
- Pepper - 2 jars
- Paprika powder - 2 jars
- Curry powder - 2 jars
- Italian herbs - 2 jars
- Bouillon cubes - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Napkins - 200 pieces
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Toilet paper - 24 rolls
- Hand sanitizer - 6 bottles

Tips

Count reusable plates, bowls, cups and cutlery for every participant and adult, then add at least 10% extra for dropped or misplaced items. Keep serving spoons separate from personal cutlery.
Plan at least one water container and one cooler for each main serving area. Chill drinks before arrival and keep a separate supply of drinking water available throughout the day.
For an evening camp, prepare one LED lantern for each tent or activity zone, plus enough extension cords and power strips for the speaker and microphone. Test every connection before participants arrive.
Bring more than one cutting board and mixing bowl if food preparation and serving happen at the same time. Pack a chef’s knife, serving spoons and thermos flasks together so they are not left behind.
Sort fantasy flags, artificial ivy, treasure chests, shields and themed rugs before setup. Pack cones, ropes and hoops in one clearly labelled game box so the activity leaders can find them quickly.

Frequently asked questions

What should I buy for a fantasy camp?: Start with tents, tables, benches, a registration table, waste bins, reusable tableware, kitchen tools, coolers, water jugs and drinking supplies. Add speakers, a microphone, lighting, themed decorations and game equipment such as cones, ropes and hoops.
How many cups and plates do I need per person at camp?: Plan one reusable plate, bowl, cup and set of cutlery per participant for each meal, then add at least 10% spare. For a full-day camp, extra cups are useful because children often leave them at different activity stations.
How much lighting is needed for a fantasy camp?: Use at least one LED lantern per tent or activity area, and add string lights around shared spaces if they are safe to install. Check the power supply and pack extension cords and power strips at least one day before the camp.
When should I prepare the fantasy camp shopping list?: Make the first list at least 7 days before the camp, after registrations and dietary requirements are checked. Do the final quantity check 2 days beforehand, then shop for fresh food and chilled drinks as late as practical.

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