What to buy for a Family Easter Market

A Family Easter Market needs more than Easter decorations and chocolate eggs. You will need serving equipment for several stalls, tables and storage, drinks service, food-preparation tools, and reliable access to power. Start checking quantities as soon as stallholders and visitor numbers are known. Arrange chilled storage, fresh produce and change close to the event, because these are easy to leave until the last day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Market stallqty 8
Tablesqty 12
Chairsqty 60
Beer table setsqty 4
Clothing rackqty 4
Cratesqty 20
Storage boxesqty 12

Tableware

Reusable glassesqty 120
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Serving tongsqty 8
Thermos flasksqty 6
Water jugsqty 6

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Mixing bowlsqty 6
Measuring cupsqty 3
Serving spoonsqty 8
Kitchen tongsqty 6
Aluminum foilqty 3
Cling filmqty 3
Coolersqty 6
Ice packsqty 24

Equipment

Coffee machinesqty 3
Kettlesqty 3
Extension cordsqty 6
Power stripsqty 6
Rechargeable lampsqty 8
Bluetooth speaker
Microphone

Decorations

Easter flagsqty 6
Paper garlandsqty 10
Plastic Easter eggsqty 120
Easter branchesqty 8
Flower vasesqty 8
Tableclothsqty 12
Chalkboardsqty 8
Name badgesqty 100
Photo framesqty 4

Sports equipment

Craft tablesqty 3
Colored pencilsqty 12
Children's apronsqty 20
Craft cupsqty 12
Easter basketsqty 30
Rope barrierqty 50
Conesqty 12
Coloring pagesqty 100
Stampsqty 6
Stamp cardsqty 100
Raffle drum

Cleaning

Hand broomsqty 4
Trash binsqty 8
Mopsqty 3
Bucketsqty 3

Lighting

String lightsqty 6
Battery lanternsqty 6

Catering

Groceries
- Coffee - 6 packs
- Tea bags - 200 pieces
- Cocoa powder - 2 packs
- Sugar - 3 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Ice cubes - 20 kilo
- Mini croissants - 120 pieces
- Mini Rolls - 120 pieces
- Baguettes - 12 pieces
- Unsalted butter - 3 kilo
- Young cheese - 4 kilos
- Brie - 2 kilos
- Ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Grapes - 5 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Easter loaves - 8 pieces
- Raisin bread - 4 pieces
- Butter cookies - 6 packs
- Chocolate eggs - 5 kilos
- Chocolate bunnies - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Popcorn - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Eggs - 10 cartons
- Pancake mix - 5 packs
- Pancake syrup - 4 bottles
- Powdered sugar - 2 packs
- Strawberries - 4 kilos
- Whipped cream - 12 aerosol cans
- Gluten-free rolls - 20 pieces
- Vegan sandwiches - 20 pieces
- Gluten-free cookies - 4 packs
- Vegan spread - 4 tubs
- Napkins - 500 pieces
- Paper straws - 150 pieces
- Baking paper - 3 rolls
- Storage containers - 30 pieces
- Food labels - 100 pieces
- Disposable gloves - 200 pieces
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Dish soap - 4 bottles
- Cleaning sponges - 12 pieces
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Paper gift bags - 100 pieces
- Aluminium trays - 50 pieces
- Cling film - 3 rolls
- Paper towel holders - 4 pieces

Tips

Plan one market stall, table and two chairs for each selling point, then add at least one spare table for shared supplies. Use crates and storage boxes to keep stock off the ground and separate from serving equipment.
For drinks, allow two to three servings per person for the first hour, then about one serving per person for each additional hour. Chill drinks in advance and keep extra water jugs available rather than relying only on bottled drinks.
Match servingware to the busiest stall, not the average one. Count reusable glasses, coffee cups, plates, cutlery sets, serving platters, tongs and spoons, then add roughly 10% extra for replacements and unexpected visitors.
Check every electrical item at least 48 hours before setup. Count coffee machines and kettles, then bring enough extension cords and power strips to reach each stall without creating walkways that visitors must cross.
Prepare the Easter egg hunt supplies at least one day ahead and store them in clearly labelled boxes. Keep decorations, eggs and activity materials separate from food and sales stock so setup volunteers can find them quickly.

Frequently asked questions

How much food and drink do I need for a Family Easter Market?: For drinks, budget two to three servings per person during the first hour and one serving per person for every hour after that. For food, use confirmed registrations and add about 10% extra portions, especially if visitors can arrive without registering.
How many tables and chairs do I need for an Easter market?: Provide one market stall and table for each selling point, plus two chairs per stall where volunteers or sellers need to sit. Add one spare table for shared serving equipment, registration materials or overflow stock.
What serving equipment should I buy for a Family Easter Market?: Prepare reusable glasses, coffee cups, plates, cutlery, serving platters, serving tongs and serving spoons for each food or drink point. Count for the busiest expected period and add around 10% extra to cover dropped or dirty items.
When should I buy fresh food and chill the drinks?: Buy shelf-stable goods and check the full shopping list at least 48 hours before the market. Collect fresh produce and chill drinks on the day before, leaving enough time to replace missing items or arrange additional cooling space.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.