What you need for a facade garden planting day

Use this shopping list to prepare a facade garden planting day without last-minute runs to the store. It covers planting materials, shared tools, safety equipment, drinks, coffee and basic serving supplies. Buy plants and soil only after recording the number and dimensions of the planting beds, then divide them by work zone on the day. Check quantities against registrations, dietary requirements and the number of people working at once.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 40
Registration desk
Waste binsqty 4

Tools

Shovelsqty 12
Hoesqty 8
Hand shovelsqty 15
Rakesqty 8
Wheelbarrowsqty 4
Pitchersqty 8
Bucketsqty 10
Pruning shearsqty 6
Work glovesqty 45
Plant pegsqty 20

Safety

Safety vestsqty 8
Crowd control barriersqty 6
First aid kitsqty 2
Safety gogglesqty 10

Catering

Coolersqty 3
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Groceries
- Perennials for facade gardens - 90 pieces
- Potting soil - 20 bags
- Compost - 10 bags
- Bark mulch - 8 bags
- Plant labels - 100 pieces
- Coffee - 4 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Coffee biscuits - 6 packs
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Vegetarian sandwiches - 30 pieces
- Hummus - 2 kilos
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Herb cream cheese - 6 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Lettuce - 6 heads
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 6 packs
- Spa Blauw - 6 crates
- Sparkling water - 2 crates
- Lemons - 2 kilos
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Dish soap - 2 bottles
- Hand soap - 3 bottles
- Toilet paper - 24 rolls

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Reusable cutleryqty 60
Serving spoonsqty 6

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Scissorsqty 3

Decorations

Route arrowsqty 10
Info boardsqty 4

Equipment

Extension cordsqty 3

Lighting

LED lampsqty 6

Cleaning

Hand broomsqty 4
Eye-catchersqty 2
Washing-up basinsqty 6

Tips

Order plants, soil and compost at least 7 days before the planting day, using the recorded bed dimensions rather than an estimate. Keep the delivery or collection plan separate from the event-day shopping.
Plan shared tools by work zone: provide at least 1 shovel, rake and wheelbarrow for each active zone, then add hand shovels, hoes and pruning shears where planting work requires them.
Prepare safety supplies for every participant who may work near the street. Have safety vests, safety goggles, barriers, safety signs and a first aid kit ready before people arrive.
For refreshments, allow 2–3 drinks per person for the first hour, plus extra water for digging and mixing soil. Chill drinks in coolers and fill thermos flasks before the planting briefing.
Do not leave tableware and serving items until the morning of the event. Count reusable cups, plates and cutlery for every registered participant, then add 10% spare capacity for breakages or unexpected helpers.

Frequently asked questions

What should I buy for a facade garden planting day?: You need plants, soil and compost, plus shovels, hoes, hand shovels, rakes, wheelbarrows, buckets and work gloves. Also prepare safety vests, barriers, a first aid kit, drinks, coffee and reusable serving supplies.
How much soil do I need for a facade garden?: Measure every planting bed and record its length, width and planned depth before ordering. Multiply the measurements for each bed, combine the totals and add around 10% for settling and handling loss.
How many tools are needed for a community planting day?: Start with one shovel, rake and wheelbarrow per active work zone, then provide smaller hand tools for each planting group. Check the final number against registrations and divide the tools before participants arrive.
How many drinks should I buy for the planting day?: Allow 2–3 drinks per person for the first hour and add water for the physical work. Buy or chill the drinks at least 2 hours before the start, and prepare coffee and tea before the safety instructions.

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