What to buy for an Easter party

Plan your Easter party shopping in groups so food, drinks, crafts and the treasure hunt are ready at the same time. For each guest, allow one plate, bowl, cup and cutlery set, plus two to three drinks during the first hour. Add extra tableware for volunteers and children who return for seconds. Check dietary requirements before shopping, and leave chilled drinks and fresh produce until the final day where possible.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Coat racksqty 2

Tableware

Platesqty 70
Bowlsqty 60
Cutlery setsqty 70
Reusable cupsqty 80
Coffee cupsqty 40
Serving plattersqty 12
Serving spoonsqty 8

Decorations

Easter tableclothsqty 8
Easter garlandsqty 10
Balloonsqty 100
Easter decorationsqty 30
Easter basketsqty 12
Name badgesqty 70

Equipment

Coffee machinesqty 2
Kettlesqty 2
Bluetooth speaker
Extension cordsqty 4
Power stripsqty 3
Coolersqty 3

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 6
Mixing bowlsqty 4
Thermos flasksqty 4
Food storage containersqty 10

Craft supplies

Paint apronsqty 20
Brushesqty 30
Paint traysqty 15
Colored pencilsqty 10
Scissorsqty 15
Glue Sticksqty 20
Craft paperqty 200
Table coversqty 8

Game materials

Plastic Easter eggsqty 100
Scavenger hunt cardsqty 20
Conesqty 30
Hoopsqty 6

Cleaning

Bucketsqty 3
Mopsqty 3
Broomsqty 2
Dustpan and brushqty 2
Cleaning clothsqty 12

Catering

Groceries
- Eggs - 90 pieces
- Mini rolls - 80 pieces
- Whole wheat bread - 4 loaves
- Croissants - 50 pieces
- Young cheese - 2 kilograms
- Ham - 1.5 kilograms
- Strawberry jam - 2 jars
- Butter - 1 kilogram
- Hummus - 1 kilogram
- Egg salad - 1,5 kilogram
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilograms
- Arugula - 4 bags
- Apples - 50 pieces
- Bananas - 30 pieces
- Grapes - 3 kilograms
- Carrots - 2 kilogram
- Yogurt dip - 2 kilogram
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Butter cookies - 6 packs
- Easter chocolate - 4 kilograms
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 10 liter
- Oat milk - 3 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Lemonade syrup - 3 bottles
- Spa Blauw - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemons - 10 pieces
- Herbal tea - 2 boxes
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs

Tips

Buy 10–15% more plates, cups and cutlery than your confirmed guest count. Extras are useful when items are dropped, misplaced or needed for volunteers.
Plan two to three drinks per person for the first hour, then add roughly one drink per person for each additional hour. Chill part of the supply and keep the rest in coolers.
For sandwiches, salads and dips, buy enough serving platters, bowls and serving spoons before shopping for ingredients. These items are often forgotten when food is prepared across several tables.
Allow one paint apron, brush and paint tray per child at the craft table, then add 10% spare supplies. Prepare craft examples before the event so you can check whether the materials are complete.
Pack the treasure hunt materials in one labelled container at least one day before the party. Keep spare Easter eggs, baskets and decorations together so setup does not depend on a last-minute shop.

Frequently asked questions

How much tableware do I need for an Easter party?: Allow one plate, bowl, cup and cutlery set per guest, plus 10–15% extra. For 40 guests, that means at least 44–46 of each frequently used item, with extra coffee cups if coffee is served.
How many drinks should I buy for an Easter party?: Plan two to three drinks per person for the first hour, then about one drink per person for every additional hour. For a three-hour party with 30 guests, prepare roughly 120–150 drinks, including water and non-alcoholic options.
When should I buy food for an Easter party?: Buy packaged food, drinks and non-perishables two to three days beforehand. Buy fruit, vegetables, sandwich toppings and other fresh ingredients one day before, then wash and prepare them close to the event.
How many craft supplies do I need per child?: Prepare one apron, brush and paint tray per child, plus at least 10% spare supplies. For 20 children, prepare 22 of each item so one missing or damaged piece does not stop the activity.

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