Easter celebration shopping list

Planning an Easter celebration means buying more than chocolate eggs and decorations. You need enough tableware for the guest count, serving equipment for the buffet, coffee and tea supplies, chilled storage, and materials for children’s activities. This plan also covers practical items that are easy to miss, such as extension cords, coat storage, baskets for the egg hunt, and separate tablecloths for crafts. Check quantities against your registrations and dietary requirements before shopping, then buy refrigerated products as close to the event as possible.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 3
Coat racksqty 2

Tableware

Platesqty 70
Bowlsqty 60
Glassesqty 100
Coffee cupsqty 60
Forksqty 70
Knivesqty 70
Spoonsqty 70
Serving spoonsqty 12
Small bowlsqty 20
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Chef's knifeqty 4
Bowlsqty 12
Coolersqty 3

Equipment

Portable speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Decorations

Easter branchesqty 6
Easter garlandsqty 8
Tableclothsqty 8
Vasesqty 6
Craft tableclothsqty 4

Sports equipment

Easter egg basketsqty 20
Craft kitsqty 50
Colored pencilsqty 10
Markersqty 10
Scissorsqty 15
Glue sticksqty 20
Chocolate Easter eggsqty 150

Lighting

LED light stringsqty 4

Cleaning

Washing-up bowlsqty 3
Reusable dish towelsqty 12
Bucketsqty 3
Broom and dustpanqty 2

Catering

Groceries
- Baking rolls - 70 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Vegetarian Spread - 1 kilo
- Hummus - 1 kilo
- Eggs - 80 pieces
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Arugula - 1 kilo
- Mixed salad - 2 kilos
- Carrots - 3 kilos
- Red peppers - 10 pieces
- Cherry tomatoes - 2 kilos
- Cucumber salad - 2 kilos
- Pasta salad - 4 kilo
- Potato salad - 4 kilos
- Vegetable soup - 10 liters
- Soup sticks - 6 packs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Chocolate sprinkles - 2 packs
- Easter bread - 6 pieces
- Currant buns - 40 pieces
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Mini croissants - 60 units
- Easter cookies - 6 packs
- Chocolate cookies - 6 packs
- Coffee - 3 kilos
- Tea - 200 bags
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 10 liters
- Orange juice - 10 liters
- sparkling mineral water - 12 bottles
- Still mineral water - 12 bottles
- Lemons - 2 kilos
- Ice cubes - 10 kilos
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper napkins - 300 pieces
- Paper cups - 100 pieces
- Stir sticks - 200 pieces
- Wooden skewers - 200 pieces
- Trash bags - 50 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles

Tips

Count plates, bowls, glasses, cups, forks, knives, and spoons by guest, then add at least 10% extra. Serving spoons and trays are needed separately, so do not rely on guests’ tableware for the buffet.
Buy or gather coffee machines and kettles early enough to test them at the venue. Plan at least one working power outlet per appliance and bring extension cords and power strips rather than discovering the shortage during setup.
Separate non-perishable groceries from refrigerated products after shopping. Store shelf-stable items several days ahead, but check chilled products on the day before the celebration and keep them in coolers until the buffet is ready.
Prepare the egg hunt supplies before hiding the eggs. Allow one Easter egg basket for every two to four children, and keep a few spare eggs and baskets available in case registrations change.
Use craft tablecloths on the children’s activity table instead of the buffet tablecloths. Set out small bowls for craft materials or toppings, and keep Easter branches, garlands, vases, and table decorations together so setup does not delay the program.

Frequently asked questions

How many plates and glasses do I need for an Easter celebration?: Plan one plate and one glass per guest, plus at least 10% extra. For 40 guests, that means 44 plates and 44 glasses; add extra cups if coffee and tea are served throughout the event.
How much food and drink should I buy for Easter?: Use the final registration count and add about 10% for unexpected guests and second servings. For the first hour, allow roughly two to three drinks per person, then adjust the remaining drinks to the length of the celebration and the available coffee and tea.
When should I buy refrigerated Easter food?: Buy refrigerated products no earlier than one day before the celebration unless their use-by date allows more time. Check them again on the day, keep them chilled in coolers, and place them on the buffet shortly before serving.
What do I need for an Easter egg hunt?: Prepare the eggs, Easter egg baskets, and any children’s activity materials before guests arrive. As a practical guide, provide one basket for every two to four children and hide the eggs only after the venue setup is complete.

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