What to buy for an Easter activity

A well-planned Easter activity needs more than chocolate eggs and decorations. You’ll need food and drinks for the buffet, enough reusable tableware, materials for crafts and the scavenger hunt, and equipment for serving everything safely. Check dietary requirements before shopping, then separate items for the kitchen, activity tables, and venue setup. This list helps you see what to buy, borrow, or prepare before guests arrive.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Coat rack
Buffet tablesqty 3

Tableware

Reusable platesqty 70
Reusable bowlsqty 60
Reusable cupsqty 100
Coffee cupsqty 50
Cutlery setsqty 70
Serving bowlsqty 12
Serving plattersqty 10
Pitchersqty 8
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Bread basketsqty 6
Egg boiling pansqty 2
Kettlesqty 2
Coffee machinesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving traysqty 6

Decorations

Easter branchesqty 4
Easter decorationsqty 30
Tableclothsqty 8
Paper garlandsqty 6
Reusable Easter eggsqty 80
Easter basketsqty 20

Equipment

Bluetooth speaker
Extension cordsqty 4
Power stripsqty 4
Flip chart
Markersqty 8

Sports equipment

Conesqty 20
Hoopsqty 6
Soft ballsqty 8

Cleaning

Waste binsqty 6
Cleaning spongesqty 6
Bucketsqty 3
Mopsqty 3
Broom and dustpanqty 2
Hand broomsqty 3

Catering

Groceries
- White rolls - 80 pieces
- Whole grain bread - 8 loaves
- Croissants - 50 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Ham - 1,5 kilo
- Chicken breast slices - 1 kilo
- Hummus - 1 kilo
- Cream cheese - 1 kilo
- Eggs - 100 pieces
- Baby potatoes - 5 kilo
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Arugula - 6 bags
- Carrots - 3 kilos
- Radishes - 6 bunches
- Apples - 6 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Yogurt - 5 liters
- Muesli - 2 kilo
- Easter stollen - 6 pieces
- Currant buns - 50 pieces
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Olive oil - 1 liter
- Salt - 1 pack
- Pepper - 1 jar
- Spice mix - 3 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 2 kilos
- Chocolate Easter eggs - 5 kilo
- Easter cookies - 8 packs
- Easter chocolate - 3 kilos
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Apple juice - 10 liters
- Orange juice - 10 liters
- Spa Blauw - 12 bottles
- Sparkling water - 8 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilo
- Coffee creamer - 3 bottles
- Lemon - 10 pieces
- Ice cubes - 8 bags
- Paper napkins - 10 packs
- Craft paper - 10 packs
- Colored pencils - 10 boxes
- Wax crayons - 10 boxes
- Glue sticks - 30 pieces
- Children's scissors - 20 pieces
- Craft feathers - 10 bags
- Craft pom-poms - 10 bags
- Craft stickers - 10 sheets
- Paint - 10 bottles
- Paint aprons - 20 pieces
- Rope - 4 rolls
- Name stickers - 100 pieces
- Paper cups - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Plan the food around your registration list and dietary requirements. Create the allergen chart before shopping so you can buy suitable alternatives instead of trying to identify them on the day.
Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Use pitchers, kettles, coffee machines, and thermos flasks so drinks can be served continuously.
Buy or prepare craft and scavenger-hunt materials at least one week ahead. Check every game item before the event and pack activity supplies separately from food and decorations.
Count tableware against your registration total, then add at least 10% extra plates, bowls, cups, and cutlery. Reusable items also need enough serving bowls, platters, spoons, and trays for the buffet.
Wash fresh fruit and prepare snacks before guests arrive, but keep chilled food in coolers until serving. Set out cutting boards, suitable knives, bread baskets, and serving equipment in the kitchen area rather than searching for them during brunch.

Frequently asked questions

How much food do I need for an Easter brunch?: Plan around 6 to 8 savoury or sweet portions per guest, depending on the length of the activity. Add extra snacks for children and keep dietary alternatives separate and clearly labelled.
How many drinks should I buy for an Easter activity?: Allow two to three drinks per person for the first hour and one additional drink per person for every later hour. Include hot drinks as well as cold drinks, and keep chilled supplies in coolers.
When should I buy Easter eggs and fresh fruit?: Buy Easter eggs and non-perishable activity supplies at least one week before the event. Buy fresh fruit one or two days ahead, then wash and prepare it before guests arrive.
How many plates and cups do I need per guest?: Plan one plate, bowl, cup, and cutlery set per guest, plus at least 10% extra. For 30 guests, that means at least 33 of each item, with additional coffee cups if coffee is served.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.