Drama workshop shopping list

A drama workshop needs more than scripts and chairs. Participants also need something to write with, while the facilitator needs clear presentation materials, simple props and a flexible room setup. Plan supplies around the number of participants, then add a small buffer for damaged materials and late registrations. Drinks, coffee cups and catering are easy to arrange too late, especially when dietary requirements still need checking.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 28
Foldable tablesqty 6
Registration desk
Coat racksqty 2

Equipment

Bluetooth speaker
Microphone
Laptop
Projector
Projection screen
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 8

Workshop materials

Script foldersqty 24
Notepadsqty 24
Ballpoint pensqty 30
Pencilsqty 24
Erasersqty 12
Markersqty 12
Flip chart
Flip chart sheetsqty 30
Sticky notesqty 6
Painter's tapeqty 4
Prop bin
Hand mirrorsqty 6
Name badgesqty 30
Folders for scriptsqty 24

Tableware

Platesqty 30
Bowlsqty 30
Glassesqty 36
Coffee cupsqty 30
Cutlery setsqty 30
Serving spoonsqty 6

Catering

Thermos flasksqty 4
Water jugsqty 4
Serving traysqty 4
Coolersqty 2
Groceries
- Coffee - 2 packs
- Tea assortment - 2 boxes
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Sparkling water - 6 bottles
- Still water - 8 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Lemons - 6 pieces
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Tortilla chips - 3 bags
- Hummus - 4 tubs
- Cucumbers - 5 pieces
- Carrots - 2 kilo
- Cherry tomatoes - 2 kilos
- Grapes - 2 kilos
- Apples - 24 pieces
- Bananas - 20 pieces
- Wholemeal bread - 6 loaves
- White rolls - 30 pieces
- Wraps - 30 pieces
- Young cheese - 1,5 kilo
- Plain hummus - 6 tubs
- Herb cream cheese - 4 tubs
- Chicken breast topping - 1 kilo
- Vegetarian falafel - 2 kilo
- Mixed salad - 1.5 kilos
- Bell peppers - 12 pieces
- Red onions - 6 pieces
- Corn - 6 cans
- Chickpeas - 6 cans
- Pasta - 2 kilo
- Pasta sauce - 4 jars
- Diced tomatoes - 6 cans
- Parmesan cheese - 500 grams
- Olive oil - 1 bottle
- Basil - 4 bunches
- Oregano - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Garlic - 3 bulbs
- Pesto - 4 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Cookies - 4 packs
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Cleaning wipes - 2 packs
- Paper napkins - 4 packs

Decorations

Tableclothsqty 6
Buntingqty 4
Vasesqty 4

Lighting

Atmosphere lightsqty 4

Cleaning

Bucketsqty 2
Mopsqty 2
Broom
Dustpan and brush
Spongesqty 6
Waste binsqty 4

Tips

Prepare one script folder, notepad and pen for each participant, then add 10% extra so a missing or damaged item does not interrupt an exercise.
Bring at least one marker for every small group plus two spare markers. Pack sticky notes, flip chart sheets and painter’s tape together so group work can start immediately.
Check the play area before bringing in tables. Foldable tables are useful for registration and catering, but the workshop needs a clear central space for scenes and movement.
Test the Bluetooth speaker, microphone, laptop and projector before participants arrive. Pack extension cords, power strips and rechargeable batteries; venue outlets are often farther away than expected.
Buy drinks and catering only after registrations close and dietary requirements are collected. Chill drinks in advance and set out plates, bowls, glasses and coffee cups before the first break.

Frequently asked questions

What stationery do I need for a drama workshop?: Provide one notepad and one ballpoint pen per participant, plus pencils and erasers if exercises involve annotation. Add at least 10% spare supplies and keep markers, sticky notes and flip chart sheets available for group work.
How many script folders should I prepare?: Prepare one script folder for every registered participant and one for the teacher or facilitator. Print and organise the scripts at least 2 days before the workshop so missing pages can be replaced.
What equipment is needed for a drama workshop?: The basic equipment is a Bluetooth speaker, laptop and any projector or microphone required by the programme. Test all equipment and extension cords at least 1 hour before arrival, with rechargeable batteries as backup.
How much tableware and how many drinks should I buy?: Plan one plate, bowl, glass and coffee cup per participant, plus 10% extra. For a short workshop, allow about 2 drinks per person for the first hour and one more for each additional hour, then adjust for coffee and catering.

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