Dog Fair Shopping List

A dog fair needs more than tables and refreshments. Visitors, exhibitors and dogs each need practical supplies, especially water, waste facilities, shade and clear access around the pitches. Plan serving equipment for the busiest part of the day, and check power, flooring and barriers before anything is loaded. This shopping list covers the items to buy, hire or bring so the fair can open without last-minute trips to a shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 30
Chairsqty 80
Bar stoolsqty 8
Party tentsqty 4
Folding countersqty 4
High tablesqty 8
Dog crateqty 6
Rubber floor matsqty 20

Tableware

Reusable coffee cupsqty 150
Reusable drinking glassesqty 150
Platesqty 150
Cutlery setsqty 150
Serving traysqty 12
Soup ladlesqty 4

Equipment

Coolersqty 8
Coffee machinesqty 3
Kettlesqty 3
Speakersqty 2
Microphonesqty 2
Extension cordsqty 8
Power stripsqty 10
Power banksqty 6

Dog supplies

Water tubsqty 16
Feed bowlsqty 6
Drinking water containersqty 8
Dog waste bag dispensersqty 12
Dog waste bag holdersqty 12
Crowd control barriersqty 20
Dog leashesqty 8
Collarsqty 8
Play ballsqty 20
Fetch-and-throwersqty 4
Brush setsqty 6
Training clickersqty 6

Registration

Name badgesqty 600
Lanyardsqty 100
Wristbandsqty 600
Badge holdersqty 100
Pensqty 30
Clipboardsqty 8
Cash boxqty 2
Payment terminalsqty 2

Decorations

Trade fair flagsqty 12
Buntingqty 10
Balloonsqty 200
Tableclothsqty 30
Table signsqty 40
Directional signsqty 20
Program boardsqty 6

Lighting

LED lampsqty 12
String lightsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Hand soap dispensersqty 8
Towel dispensersqty 8
First aid kitsqty 2
Paper shredder

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Pliersqty 8
Measuring cupsqty 4
Thermos flasksqty 8
Ice packsqty 30
Storage binsqty 20

Catering

Groceries
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Black tea - 6 boxes
- Herbal tea - 3 boxes
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Milk - 20 liters
- Oat milk - 8 liters
- Lemon - 3 kilos
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Sparkling mineral water - 30 bottles
- Still mineral water - 40 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Beer - 6 crates
- Alcohol-free beer - 3 cases
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Savory nuts - 8 bags
- Salted popcorn - 8 bags
- Mini pretzels - 8 bags
- Mini cheese cubes - 4 kilos
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Cucumber - 4 kilos
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Hummus - 12 tubs
- Herb cream cheese - 12 tubs
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Bread rolls - 180 pieces
- Whole wheat bread - 12 loaves
- White Bread - 12 loaves
- Cheese - 6 kilos
- Ham - 4 kilos
- Chicken breast - 4 kilos
- Vegetarian slices - 3 kilos
- Egg salad - 12 tubs
- Chicken salad - 12 containers
- Vegan Vegetable Spread - 12 tubs
- Unsalted butter - 2 kilos
- Herbs - 4 pots
- Pepper - 2 jars
- Salt - 2 packs
- Olive oil - 2 bottles
- Eggs - 60 pieces
- Puff pastry - 10 packs
- Vegetarian sausages - 8 packs
- Ground chicken - 5 kilos
- Onions - 4 kilos
- Bell peppers - 4 kilo
- Mushrooms - 3 kilo
- Grated cheese - 3 kilos
- Tomato sauce - 8 jars
- Yogurt - 6 liter
- Muesli - 3 kilos
- Dog kibble - 20 kilos
- Dog treats - 10 bags
- Dog biscuits - 8 boxes
- Chew treats for dogs - 6 boxes
- Paper napkins - 1000 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 12 bottles
- All-purpose cleaner - 6 bottles
- Glass cleaner - 4 bottles
- Dish soap - 6 bottles
- Sponges - 24 pieces
- Cleaning cloths - 30 pieces
- Rubber gloves - 12 pairs
- Trash bags - 150 pieces
- Dog waste bags - 3000 pieces
- Wet wipes - 20 packs
- Paper towels - 20 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Plastic storage containers - 100 pieces

Tips

Provide at least one water point for every 20 to 30 dogs expected, with separate water tubs and drinking water containers so bowls can be refilled throughout the day.
Pack one dog waste bag dispenser or holder for every main entrance and busy dog area, then bring spare bags for the full opening period plus 25% extra.
Allow one reusable drinking glass or cup per guest at peak use, and add at least 10% more for replacements, collecting used items and visitors who return for another drink.
Bring extension cords, power strips and power banks before loading coffee machines, kettles, speakers and microphones. Test every powered item at the venue at least 2 hours before visitors arrive.
Use rubber floor mats beneath crates, counters and refreshment points, and check that dog leashes, collars and crowd control barriers are ready before exhibitors begin setting up.

Frequently asked questions

What do I need to bring to a dog fair?: Bring furniture for pitches and seating, refreshment and serving equipment, signage, power supplies and dog-care items. Include water tubs, feed bowls, drinking water containers, waste bag supplies, leashes, collars and barriers.
How much water should I provide at a dog fair?: Set up at least one water point for every 20 to 30 dogs expected, with enough containers to refill bowls continuously. Add a reserve container for hot weather or delayed deliveries.
How many cups and glasses do I need for a dog fair?: Plan one reusable cup or glass per guest at peak use, plus 10% extra. For 200 visitors, prepare at least 220 cups or glasses and enough plates and cutlery for the food service.
When should I check the dog fair equipment?: Check furniture, tents, flooring, barriers and dog supplies at least 24 hours before setup. Test coffee machines, kettles, speakers and microphones at least 2 hours before opening.

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