Diving Festival Shopping List

A diving festival needs more than suits, masks and cylinders. This shopping list covers the equipment for dives and demonstrations, the safety gear for the water, and the practical supplies that keep registration, catering and the festival area running. Check what is already available before buying or renting anything. Confirm participant numbers early, because equipment sizes, cylinders, flotation vests and dietary requirements are easy to arrange too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Bar stoolsqty 8
High tablesqty 6
Tableclothsqty 10

Sports equipment

Diving suitsqty 20
Dive masksqty 24
Snorkelsqty 20
Diving finsqty 24
Flotation vestsqty 20
Diving regulatorsqty 20
Diving cylindersqty 24
Lead beltsqty 20
Lead blocksqty 240
Dive computersqty 12
Dive lightsqty 12
Underwater guide linesqty 4
Safety buoysqty 8
Surface marker buoysqty 6
Underwater objectsqty 12
Underwater camerasqty 3
Waterproof clipboardsqty 6
Life ringsqty 4
Throw linesqty 4
Water shoesqty 20

Equipment

Speakersqty 2
Mixer
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 6
Mobile oxygen kit
First aid kitsqty 2
Flashlightsqty 6

Lighting

String lightsqty 8
LED floodlightsqty 6
Battery lanternsqty 6

Decorations

Route signsqty 12
Information bannersqty 6
Directional signsqty 10
Wristbandsqty 120
Name badgesqty 120
Table décorqty 10

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Pouring jugsqty 8

Kitchen

Coolersqty 6
Food warmersqty 4
Barbecuesqty 2
Serving plattersqty 12
Cutting boardsqty 4
Kitchen knivesqty 4
Pliersqty 6
Thermos flasksqty 6

Cleaning

Waste binsqty 10
Litter pickersqty 4
Bucketsqty 6
Spongesqty 12
Dish brushesqty 4

Catering

Groceries
- Hamburger buns - 120 pieces
- Vegetarian burger buns - 30 pieces
- Beef burgers - 100 pieces
- Vegetarian burgers - 30 pieces
- Hot dog buns - 100 pieces
- Knackwurst sausages - 100 pieces
- Iceberg lettuce - 8 heads
- Tomatoes - 8 kilo
- Cucumbers - 6 kilos
- Onions - 5 kilo
- Peppers - 4 kilos
- Mushrooms - 4 kilos
- Potato salad - 8 kilos
- Pasta salad - 8 kilo
- Coleslaw - 6 kilos
- Vegan pasta salad - 3 kilos
- Hamburger sauce - 4 bottles
- Ketchup - 6 bottles
- Mayonnaise - 6 bottles
- Mustard - 4 bottles
- Barbecue sauce - 4 bottles
- Garlic sauce - 4 bottles
- Grated cheese - 3 kilos
- Pickles - 4 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Peanuts - 6 bags
- Mixed nuts - 6 bags
- Apples - 10 kilos
- Bananas - 8 kilos
- Grapes - 6 kilos
- Melons - 5 pieces
- Brownies - 120 pieces
- Cookies - 10 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Milk - 10 liter
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 10 bottles
- Iced tea - 10 bottles
- Spa Blauw - 30 bottles
- Spa Rood - 12 bottles
- Alcohol-free beer - 48 bottles
- Beer - 120 bottles
- White wine - 12 bottles
- Rosé - 12 bottles
- Orange juice - 8 packs
- Apple juice - 6 packs
- Ice cubes - 30 kilo
- Barbecue charcoal - 6 bags
- Firelighters - 4 boxes
- Olive oil - 2 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Aluminum foil - 4 rolls
- Cling film - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Dish soap - 4 bottles
- Hand soap - 6 bottles
- Disinfectant gel - 6 bottles
- Cleaning wipes - 6 packs
- Trash bags - 100 pieces

Tips

Plan one complete dive setup per active participant, then add spare masks, snorkels and fins for breakages or last-minute replacements. Size-dependent items such as diving suits and flotation vests should be matched to the registration list at least one week before the festival.
Treat safety equipment as a separate shopping check: life rings, throw lines, safety buoys, surface marker buoys and underwater guide lines should be present before any equipment is taken into the water. Keep the oxygen set and first-aid supplies accessible to the dive guides, not packed away with general stock.
Count cylinders and lead by planned dive groups rather than by the total number of guests. Confirm cylinder availability and filling arrangements several days ahead; a late delivery can stop the entire dive programme even when the other equipment is ready.
Allow seating and shade for people who are not in the water. Count one chair per seated guest, provide tables for registration and food, and set up party tents before equipment demonstrations or catering deliveries arrive.
Buy drinks and snacks only after registration closes or the expected attendance is stable. Chill drinks several hours before opening, and keep a separate quantity aside for dive guides, volunteers and participants returning from the water.

Frequently asked questions

What diving equipment do I need for a diving festival?: Plan for diving suits, masks, snorkels, fins, flotation vests, regulators, cylinders, lead belts or blocks and dive computers. Add underwater guide lines, safety buoys and surface marker buoys for organised activities, plus spare basic items for unexpected damage or poor fit.
How many cylinders should I prepare for a diving festival?: Start with one cylinder per planned diver per dive, then add a reserve for guides, demonstrations and equipment problems. Confirm the final number and filling schedule at least 3 to 7 days before the event, depending on your supplier’s delivery time.
What safety supplies should I buy for a diving event?: Keep life rings, throw lines, safety buoys, surface marker buoys, an oxygen set and clearly accessible communication equipment at the water site. Check every item at least one day before the festival and place rescue equipment where volunteers can reach it immediately.
When should I buy food and drinks for a diving festival?: Finalise the shopping quantity after registrations and dietary requirements are processed, ideally 3 to 5 days before the event. Chill drinks several hours in advance and keep snacks protected from water, sun and equipment traffic.

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