What you need for a designer Christmas market

A designer Christmas market needs more than market stalls and festive decorations. You also need enough checkout tables, clothes racks, seating, lighting and safe cable management for exhibitors and visitors. Use the quantities in your event plan to match furniture and equipment to the number of stands, then check every electrical item before setup day. Decorations such as trees, garlands, wreaths and pine branches create the setting, while storage boxes and tablecloths keep each stand organised.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Foldable tablesqty 8
Bistro tablesqty 6
Folding chairsqty 48
Bar stoolsqty 12
Clothes racksqty 8
Tableclothsqty 20
Checkout tablesqty 2
Storage boxesqty 12

Decorations

Christmas treesqty 3
Christmas baublesqty 120
Garlandsqty 10
Christmas wreathsqty 6
Poinsettiasqty 12
Decorative pine branchesqty 20
Fabric decoration drapesqty 12
Table decorationsqty 20
Lanternsqty 12
Christmas figuresqty 8
Decorative ribbonqty 10
Christmas nativity stallsqty 4

Lighting

String lightsqty 18
LED lampsqty 24
Power extension cordsqty 6
Battery lightsqty 20
Extension cordsqty 12
Power stripsqty 10
Cable matsqty 12
Spare batteriesqty 40

Equipment

Bluetooth speakersqty 2
Microphone
Music tablet
Payment terminalsqty 3
Cash boxesqty 2
Hand trucksqty 2
Food warmersqty 4
Kettlesqty 3
Coffee machinesqty 3
Coolersqty 4
Thermos flasksqty 6
Power banksqty 4

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Bowlsqty 60
Teaspoonsqty 80
Cutlery setsqty 80
Serving traysqty 20
Pitchersqty 6

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Serving spoonsqty 8
Pliersqty 8
Measuring cupsqty 4
Mixing bowlsqty 6
Storage binsqty 12
Kitchen towelsqty 12
Aluminum foilqty 4
Cling filmqty 4

Cleaning

Waste binsqty 12
Mop setsqty 3
Broom setsqty 3
Bucketsqty 4
Cleaning clothsqty 30
Hand soap dispensersqty 6
Paper towel dispensersqty 6
Hand sanitizer pumpsqty 8
Toilet brushesqty 3

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 8 liters
- Whipped cream - 12 cans
- Marshmallows - 4 bags
- Milk - 12 liters
- Oat milk - 4 liters
- Coffee cream - 4 packets
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Honey - 2 jars
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Pear Juice - 4 Packs
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Red wine - 12 bottles
- White wine - 8 bottles
- Mulled wine - 20 liter
- Non-alcoholic mulled wine - 6 liters
- Lemons - 2 kilos
- Oranges - 4 kilo
- Apples - 5 kilo
- Grapes - 3 kilos
- Mandarins - 4 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 5 bags
- Party snacks - 4 kilos
- Snacks - 3 kilos
- Christmas cookies - 8 packs
- Speculaas - 6 packs
- Brownies - 5 boxes
- Mini muffins - 5 boxes
- Baguettes - 12 pieces
- Mini bake-off rolls - 8 bags
- Butter - 1 kilo
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Brie - 1 kilo
- Vegetarian spreads - 6 tubs
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Olives - 3 jars
- Pickles - 3 jars
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Chili sauce - 2 bottles
- Pesto - 3 jars
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 250 gram
- Cinnamon - 250 gram
- Star anise - 100 gram
- Cloves - 100 grams
- Nutmeg - 1 jar
- Vanilla sugar - 4 sachets
- Christmas napkins - 20 packs
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Garbage Bags - 8 rolls
- Small garbage bags - 4 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Disinfectant - 4 bottles
- Sponges - 3 packs
- Rubber gloves - 3 boxes
- Aluminum trays - 100 pieces
- Storage containers - 30 pieces
- Wooden stirrers - 500 pieces
- Paper straws - 300 pieces
- Coffee filters - 3 packs
- Tea bags - 300 pieces
- Ice cubes - 20 kilo

Tips

Plan one market stall or display area per exhibitor, then add at least one checkout table for every busy sales point. Include clothes racks where exhibitors are selling garments or other hanging products.
Allow about 1.5 to 2 metres of table frontage per seller, depending on the products, and provide one or two storage boxes per stand for spare stock, packaging and personal belongings.
Use a combination of string lights, LED lamps and battery lights so every aisle and stand is visible. Check cable lengths before the event and keep spare batteries available for battery-powered lights.
Keep extension cords, power strips and cable mats together by setup area rather than distributing them at random. Test each power point before opening and cover every cable crossing a walking route.
Buy or collect decorations early enough to sort them before setup day: Christmas trees, baubles, garlands, wreaths, poinsettias and pine branches take longer to arrange than expected. Reserve the final few hours before opening for table decorations, lanterns and fabric drapes.

Frequently asked questions

How many tables do I need for a designer Christmas market?: Start with at least one market stall or foldable table setup per exhibitor, based on the confirmed registration list. Add checkout tables for sellers who need a separate payment point and allow extra tables for shared displays or refreshments.
What lighting do I need for an indoor Christmas market?: Use at least one suitable lamp or light source for each stand, plus string lights for shared areas and battery lights where cables are impractical. Test all lighting at least 24 hours before opening and keep spare batteries on site.
When should I buy Christmas market decorations?: Sort and check the decorations at least 7 days before the market. This leaves time to replace missing baubles, untangle string lights and confirm that trees, wreaths, garlands and table decorations cover every planned area.
How many chairs and tables are needed for exhibitors?: Provide seating according to the stand plan, usually one or two folding chairs per exhibitor, and match the number of tables to the confirmed stands. Finalise these quantities at least 3 days before setup so shortages can still be corrected.

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