What you need for a Derny race
A Derny race needs more than motorcycles and riders. You will need equipment for the course, reliable timing, tools for quick bike repairs, clear communication and a safe setup for spectators. Plan supplies around the number of riders, race rounds and audience size, then add spares for anything that could stop the event. The shopping list below covers the practical items to have ready before race day, including equipment people often remember only after setup has started.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Beer tablesqty 8
- Folding chairsqty 40
- Judges' table
- Tall cocktail tablesqty 4
- Waste binsqty 8
Sports equipment
- Derny motorcyclesqty 5
- Spare bike
- Bib numbersqty 30
- Race numbersqty 30
- Course conesqty 40
- Crowd control barriersqty 30
- Ribbonsqty 6
- Round signsqty 4
- Bike pumpsqty 3
- Tool casesqty 2
- Assembly standsqty 2
- Spare inner tubesqty 10
- Cable tiesqty 100
- Lubricantqty 3
Equipment
- Timing set
- Stopwatchqty 4
- Megaphoneqty 2
- Sound system
- Microphonesqty 2
- Extension cordsqty 4
- Power stripsqty 4
- Power banksqty 4
Lighting
- LED lampsqty 8
- String lightsqty 6
- Batteriesqty 24
Tableware
- Reusable drinking cupsqty 150
- Coffee cupsqty 100
- Platesqty 100
- Cutlery setsqty 100
- Pouring jugsqty 8
Kitchen
- Coolersqty 6
- Thermos flasksqty 4
- Kettlesqty 2
- Cutting boardsqty 3
- Kitchen knivesqty 3
- Serving plattersqty 10
- Serving spoonsqty 6
- Ice packsqty 24
Cleaning
- Cleaning bucketsqty 4
- Microfiber clothsqty 12
- Broom setsqty 3
- Litter pickersqty 3
- Hand soap dispensersqty 4
Catering
- Groceries
- Still water - 120 bottles
- Sparkling water - 48 bottles
- Cola - 24 bottles
- Cola Zero - 18 bottles
- Orange soda - 12 bottles
- Ice tea - 12 bottles
- Alcohol-free beer - 48 cans
- Beer - 120 cans
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Coffee beans - 3 kilo
- Tea bags - 200 pieces
- Coffee milk - 8 packs
- Sugar - 2 kilos
- Honey - 2 jars
- Lemons - 3 kilos
- Ice cubes - 20 kilo
- Mini rolls - 180 pieces
- Multigrain bread - 8 loaves
- Bread rolls - 80 pieces
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Back ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Butter - 2 kilos
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Mixed lettuce - 5 kilos
- Cucumbers - 5 kilos
- Cherry tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Red onions - 2 kilos
- Grapes - 5 kilos
- Apples - 6 kilos
- Bananas - 5 kilo
- Mandarins - 5 kilos
- Yogurt - 5 kilos
- Muesli - 2 kilo
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 6 jars
- Salted peanuts - 6 bags
- Olives - 4 jars
- Syrup waffles - 8 packs
- Cookies - 8 packs
- Muesli bars - 100 pieces
- Energy gels - 60 pieces
- Sports drink - 60 bottles
- Currant buns - 60 pieces
- Vegetarian wraps - 40 pieces
- Chicken wraps - 60 pieces
- Herb cheese - 1 kilo
- Pesto spread - 6 jars
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Toilet freshener - 4 pieces
- Bottle openers - 6 pieces
- Dish towels - 12 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper bowls - 300 pieces
- Wooden skewers - 500 pieces
- Gasoline - 20 liters
Tips
- Have one spare bike, a pump, spare inner tubes, a tool case and lubricant available at the course. A minor mechanical problem should take minutes to fix, not end a rider’s race.
- Use enough cones, barriers, ribbons and signs to mark the full course, start and finish areas, spectator sections and restricted zones. Walk the route once before the event so gaps are visible.
- Prepare one bib or race number for every rider, plus extras for replacements. Keep the published start list, race numbers and run sheet together at the judges’ table.
- Test the timing set, stopwatch, microphones, megaphone and sound system before riders arrive. Extension cords and power strips should be secured away from the riding line, with power banks available for critical devices.
- Count seating and tables from the expected audience, not just the rider list. Arrange waste bins, coolers, catering supplies, tents and lighting before the first briefing so setup does not compete with registration.
Frequently asked questions
- How many Derny motorcycles do I need for a race?
- Plan one motorcycle for each Derny rider scheduled to be on the track at the same time. Add at least 1 spare bike if the event has several rounds or no quick replacement is available.
- How many race numbers should I prepare?
- Prepare 1 bib or race number per rider, plus at least 10% spare numbers. For 20 riders, that means 22 numbers so a lost or damaged number does not delay the start.
- What tools should I bring to a Derny race?
- Bring at least 1 pump, 1 tool case, spare inner tubes, cable ties and lubricant. Keep them at the course rather than in a vehicle, and check them during the course inspection.
- How early should I set up the Derny race equipment?
- Set up barriers, cones, signs, tables, timing equipment and sound at least 2 hours before the first start. Test timing and microphones again after the course is marked and power is connected.
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