What You Need for a Darts Tournament

A darts tournament needs more than dartboards and arrows. You will also need reliable scoring supplies, clear match cards, enough tables and chairs, and a registration point that works before the first match starts. Plan refreshments separately from the playing area so drinks and snacks do not interfere with equipment or scorekeeping. This shopping list covers the practical items to buy, borrow or bring for a smooth tournament setup.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Electronic dartboardsqty 8
Dart setsqty 16
Spare arrowsqty 8
Oche matsqty 8
Dartboard lightingqty 8
Scoreboardsqty 8
Game clocksqty 8
Match cardsqty 80
Pensqty 30

Furniture

Tablesqty 12
Chairsqty 70
Registration desk
Bar unit
Coolersqty 4

Tableware

Glassesqty 80
Coffee cupsqty 40
Platesqty 80
Cutlery setsqty 80
Small bowlsqty 12

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Serving spoonsqty 6

Equipment

Microphone
Speakerqty 2
Power stripsqty 8
Extension cordsqty 8

Lighting

Mood lightingqty 6

Decorations

Tournament bannerqty 2
Tableclothsqty 12
Trophiesqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 30 bottles
- Spa Rood - 12 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 4 bottles
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Peanut mix - 4 bags
- Salty popcorn - 4 bags
- Cheese biscuits - 4 packs
- Crackers - 6 packs
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 2 kilos
- Dry sausage - 1.5 kilo
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Mini rolls - 80 pieces
- Butter - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 6 packs
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Stirrers - 100 pieces
- Ice cubes - 12 bags
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles

Tips

Plan one working dartboard for each active match lane, plus at least one complete spare dart set and spare arrows. Check every board, power connection and light before participants arrive.
Prepare one match card and at least two pens for each scheduled match, then add 10% extra cards and pens for replays, lost sheets or last-minute changes.
Allow one score table and two chairs per active board. Keep a separate registration desk near the entrance, with enough space to check the participant list without blocking the playing area.
For drinks, provide at least two glasses per guest if there is no reliable washing point. Chill drinks before arrival and keep coolers away from dart lanes, cables and score tables.
Set aside serving equipment before shopping for food: small bowls for snacks, plates and cutlery for buffet items, and coffee cups, kettles, a coffee maker and thermos flasks if hot drinks are included.

Frequently asked questions

How many dartboards do I need for a tournament?: Use one working dartboard for each match lane running at the same time. Add one spare board only if the tournament is large enough that a board failure would otherwise stop play.
How many dart sets should I bring to a darts tournament?: Bring at least one complete dart set per active lane, plus one spare set for equipment failure or a participant who forgets theirs. Keep spare arrows available as well.
How many match cards and pens do I need?: Prepare one match card for every scheduled match and add about 10% extra. Bring at least two pens per active score table, with several additional pens at registration.
When should I buy drinks and snacks for a darts tournament?: Buy non-perishable snacks and serving supplies 1–2 days beforehand. Chill drinks on the day itself, ideally 3–4 hours before registration, so they are cold without taking over the tournament setup.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.