What you need for a darts tournament

A darts tournament needs more than dartboards and arrows. You’ll need one properly lit board and one oche setup for each active match, plus spare equipment, clear scoring materials and enough tableware for everyone attending. Plan drinks, catering and prizes around your confirmed participant count, and check the venue’s walls, floor and power supply before shopping. This list helps you cover the items that are often forgotten until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Dartboardsqty 6
Dart setsqty 8
Spare arrowsqty 4
Dartboard lightingqty 6
Oche matsqty 6
Dartboard guardsqty 6
Scoreboardsqty 6
Whiteboard
Whiteboard markersqty 6
Whiteboardsqty 2
Measuring tapesqty 3
Spirit levelsqty 2

Furniture

Tablesqty 8
Chairsqty 50
Bar stoolsqty 6
Coat racksqty 2

Tableware

Reusable cupsqty 80
Coffee cupsqty 30
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving spoonsqty 4

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable work lightsqty 4

Decorations

Competition postersqty 6
Participant badgesqty 50
Badge holdersqty 50
Trophiesqty 3
Medalsqty 3

Kitchen

Cutting boardsqty 2
Bread knivesqty 2
Serving spoonsqty 4

Cleaning

Waste binsqty 4
Vacuum cleaner
Mop set
Cleaning bucketsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Tonic - 2 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Beer - 5 crates
- Alcohol-free beer - 2 crates
- White wine - 4 bottles
- Red wine - 3 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Snack nuts - 3 bags
- Salty breadsticks - 3 bags
- Olives - 3 jars
- Cheese cubes - 2 kilos
- Dry sausage - 1.5 kilo
- Grapes - 2 kilos
- Apples - 3 kilos
- Mini wraps - 60 pieces
- Baguettes - 8 pieces
- Herb cream cheese - 6 tubs
- Hummus - 5 tubs
- Chicken breast topping - 1 kilo
- Young cheese - 1 kilo
- Cucumbers - 6 pieces
- Cherry tomatoes - 1 kilo
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Diet-friendly sandwiches - 10 pieces
- Gluten-free crackers - 2 packs
- Vegan spreads - 4 tubs
- Paper napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Disinfectant wipes - 3 packs
- Sponges - 2 packs
- Rubber gloves - 4 pairs
- Trash bags - 3 rolls

Tips

Plan one dartboard, oche mat and scoring station for every match running at the same time. Add at least one spare dart set and spare arrows so a damaged or lost dart does not stop a match.
Check the board height, throwing distance and lighting before the tournament day. Pack measuring tapes and spirit levels, and bring dartboard guards if the venue’s walls or surrounding area need protection.
Prepare one score sheet or scoring method for every scheduled match, plus extra sheets for tie-breakers and mistakes. Keep whiteboard markers available for changing fixtures and displaying results.
Buy or bring more reusable cups than the number of guests, especially if drinks will be served throughout the session. Chill drinks before opening and provide coffee cups, plates and cutlery if catering includes hot food or dessert.
Collect prizes and participant badges before setup day, not when guests arrive. Keep competition posters, prizes and printed rules together so registration and the first draw can start without searching for supplies.

Frequently asked questions

How many dartboards do I need for a tournament?: Use one dartboard for each match played at the same time. For example, four simultaneous matches require four boards, four oche setups and four scoring stations; add a spare board if the schedule cannot absorb equipment failure.
How many dart sets should I buy for a darts tournament?: Provide at least one dart set for every active board, so four boards need four sets. Bring one or two spare sets and spare arrows for damaged, lost or unsuitable darts.
What should I buy for scoring a darts tournament?: Prepare one score sheet or scoring board per active match, plus at least 10% extra for errors and extra rounds. You also need whiteboard markers and a whiteboard or other visible system for the schedule and results.
When should I buy drinks and tournament supplies?: Buy durable equipment, tableware, prizes and printed materials at least 3 to 7 days before the tournament. Chill drinks on the day itself, and check the complete shopping list before going to the venue.

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