Cycling weekend shopping list

Use this list to prepare the food, drinks, equipment and practical supplies for a cycling weekend. The plan covers an organised start, route support, bike checks, refreshments and overnight stays, so the shopping goes beyond snacks for the road. Check what your venue and participants already provide before buying bulky items such as tables, bicycle racks or coffee equipment. Confirm dietary requirements before placing the final food order, and leave time to chill drinks, charge navigation devices and sort repair supplies.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Chairsqty 40
Beer benchesqty 4
Bicycle racksqty 30

Tableware

Reusable cupsqty 60
Platesqty 40
Bowlsqty 40
Knivesqty 40
Forksqty 40
Spoonsqty 40
Coffee potsqty 4
Thermos flasksqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Mobile phonesqty 4
Power banksqty 6

Sports equipment

Bike pumpsqty 4
Bike repair kitsqty 4
Spare inner tubesqty 20
Tire leversqty 8
Bicycle toolsqty 4
Bicycle light setsqty 6
Reflective vestsqty 8
Traffic conesqty 12
Route signsqty 30
Arrow stickersqty 60
GPS bike navigatorsqty 4
Water jugsqty 40

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving plattersqty 8
Serving spoonsqty 6
Ice packsqty 24

Cleaning

Waste binsqty 4
Bucketsqty 3
Spongesqty 8
Cleaning clothsqty 12
Broom setsqty 2

Lighting

Battery lanternsqty 6

Safety

First aid kitsqty 2

Decorations

Welcome bannersqty 2
Tableclothsqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Lemonade syrup - 2 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Isotonic sports drink - 12 bottles
- Whole grain bread - 8 loaves
- White bread - 4 loaves
- Whole wheat rolls - 40 pieces
- Wraps - 40 pieces
- Butter - 4 packs
- Young cheese - 3 kilos
- Hummus - 8 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Turkey breast - 2 kilos
- Eggs - 60 pieces
- Yogurt - 6 liter
- Muesli - 3 kilos
- Oatmeal - 2 kilos
- Bananas - 40 pieces
- Apples - 40 pieces
- Oranges - 24 pieces
- Grapes - 4 kilos
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Lettuce - 6 heads
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Cherry tomatoes - 2 kilos
- Pasta salad - 4 kilo
- Pasta - 4 kilo
- Pasta sauce - 8 jars
- Vegetable mix - 4 kilos
- Chickpeas - 8 cans
- Grated cheese - 1 kilo
- Pesto - 4 jars
- Vegetable soup - 8 liters
- Croutons - 4 bags
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Italian herbs - 2 jars
- Muesli bars - 60 pieces
- Nut mix - 3 kilo
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Whole grain cookies - 6 packs
- Dark chocolate - 12 bars
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Wet wipes - 6 packs
- Sunscreen - 6 bottles
- Insect repellent - 4 bottles

Tips

Plan two to three drinks per person for the first hour, then add water for each route section. Fill water jugs before participants arrive and keep coolers ready at the start and overnight location.
For the welcome table, allow one coffee or tea serving per participant, plus extra for early arrivals. Prepare coffee pots or machines, kettles, thermos flasks, reusable cups and enough milk, sugar and suitable alternatives.
Prepare one basic repair setup for every 10 to 15 riders: a bike pump, repair kit, bicycle tools, tire levers and spare inner tubes in common sizes. Check these supplies before the weekend rather than discovering a missing pump at the start.
Allow one bicycle rack space per bike and keep the parking area separate from tables and registration. If the route starts on a public or busy site, bring traffic cones, route signs and arrow stickers and place them before riders arrive.
Pack one bicycle light set and one reflective vest per rider if rides may run in low light. Charge GPS bike navigators, load the shared route files and keep printed route information available in case a device fails.

Frequently asked questions

How much water and how many drinks do I need for a cycling weekend?: Start with two to three drinks per person for the first hour, then plan additional water for each route section. Keep at least one filled water jug at the start and refill point, with extra capacity for warm weather.
What bike repair equipment should I buy for a cycling weekend?: Prepare one pump and one repair kit for every 10 to 15 riders, including tire levers, bicycle tools and spare inner tubes. Check the common tire sizes in the group at least one week before departure.
How many coffee cups and breakfast supplies do I need?: Provide one reusable cup per participant and enough coffee or tea for one serving each, plus about 10% extra for early arrivals and refills. Confirm dietary requirements and milk alternatives at least one week in advance.
When should I buy and prepare the cycling weekend supplies?: Buy non-perishable food, route materials and repair supplies at least one week ahead. Buy fresh food two to three days before the weekend, then chill drinks and check equipment the day before.

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