Construction camp checklist

A construction camp runs more smoothly when planning, safety and materials are handled before participants arrive. Start by confirming registrations, parent forms and dietary requirements, then reserve the venue and develop the construction plan. Use the plan to calculate material quantities, check tools and prepare work zones. On the day, allow time for registration, safety instructions, group division and material distribution before construction begins.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect parent forms
Collect dietary requirements
Reserve venue
Develop construction plan
2 people
Determine material quantities
2 people
Purchase building materials
2 people
Check tools
2 people
Print safety rules
Print participant list
Do the shopping
2 people
Chill drinks
2 people
Check the construction site
2 people
Mark Off Work Zones
2 people
Set up tables and chairs
3 people
Lay out tools
3 people
Sort materials
3 people
Set up the registration table

Event

Receive participants
3 people
Register attendance
2 people
Give safety instructions
2 people
Divide construction groups
2 people
Distribute work materials
3 people
Make construction parts
8 people
Guide building groups
5 people
Refill drinks
2 people
Distribute snack breaks
2 people
Check construction results
3 people
Leave the workspace safe
5 people
Prepare dinner
4 people
Serve dinner
4 people
Collect tableware
3 people
Support the evening program
4 people
Guide final presentations
3 people
See participants off
3 people

Aftercare

Gather tools
4 people
Clear the construction site
5 people
Sort waste
2 people
Wash dishes
3 people
Clear tables and chairs
3 people
Clean the venue
3 people
Store materials safely
2 people
Return borrowed tools
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Folding chairsqty 40
Waste binsqty 4
Registration desk

Equipment

Coolersqty 3
Extension cordsqty 4
Power stripsqty 4
Cordless drill driversqty 4
Chargersqty 4
Work lightsqty 3

Kitchen

Cutting boardsqty 3
Chef's knivesqty 3
Serving spoonsqty 4

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 50
Cutlery setsqty 45
Serving bowlsqty 8
Pouring jugsqty 4

Sports equipment

Hammerqty 8
Hand sawsqty 6
Measuring tapesqty 8
Spirit levelsqty 4
Screwdriversqty 10
Pliersqty 6
Clampsqty 12
Work glovesqty 40
Safety gogglesqty 40
Knee padsqty 10
Barrier tapeqty 4
Conesqty 12
Tape measuresqty 4
Work binsqty 8
Chalkqty 6
Rope rollsqty 4
Wooden planksqty 30
Wooden beamsqty 16
Screwsqty 6
Nailsqty 4
Sandpaperqty 20
Wood glueqty 4
Brushesqty 12
Paint traysqty 6
Acrylic paintqty 12
First aid kit

Decorations

Name badgesqty 45
Markersqty 12
Program postersqty 6

Cleaning

Broomqty 3
Dustpan and brushqty 3
Bucketsqty 4
Cleaning clothsqty 12

Catering

Groceries

Tips

Set a registration deadline several days before camp so you have time to process forms, print the participant list and follow up on missing dietary information.
Calculate materials from the construction plan before shopping. Include a small spare quantity for measuring errors, damaged parts and replacements during the build.
Check every tool before setup, including cordless drill drivers, chargers, extension cords and power strips. Charge battery tools in advance and keep cables away from marked work zones.
Mark off work zones before participants arrive and place barrier tape where needed. Set out work gloves, safety goggles, knee pads and other protective equipment at each group’s station.
Prepare the arrival sequence in advance: register attendance first, give safety instructions, divide construction groups and only then distribute tools and building materials.

Frequently asked questions

How far in advance should I plan a construction camp?: Start planning at least 3–4 weeks before the camp. Send invitations early enough to collect registrations, parent forms and dietary requirements before buying materials or finalising groups.
When should I buy construction materials?: Buy materials 5–7 days before the camp, once the construction plan and quantities are confirmed. This leaves time to replace missing items and sort materials by activity or group.
What should I prepare the day before a construction camp?: Check the site, charge cordless tools, chill drinks, print safety rules and the participant list, and sort materials. Completing these jobs the day before leaves the event morning for tables, tools, registration and safety setup.
How do I organise safety at a construction camp?: Mark work zones before arrival, provide safety goggles and work gloves, and check tools before use. Give a safety briefing before dividing groups and repeat the main rules when distributing tools and materials.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.