What to buy for a club championship

A club championship needs more than match balls and prizes. You will also need a reliable drinks setup, serving equipment, tables, power supplies and basic first aid at the venue. Plan quantities around your participant count, match schedule and expected time on site. Buy or reserve items early, especially coolers, party tents, sound equipment and spare sports gear, because these are easy to overlook and difficult to replace on match day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 70
High tablesqty 4
Party tentsqty 2

Sports equipment

Match ballsqty 8
Spare ballsqty 4
Conesqty 40
Field marking tapeqty 6
Whistlesqty 8
Scoreboardsqty 8
Sports vestsqty 40
Stopwatchesqty 6
First aid kitsqty 2

Equipment

Sound system
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4

Tableware

Reusable drinking glassesqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 50
Serving bowlsqty 12
Serving plattersqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Serving spoonsqty 8

Decorations

Club flagsqty 8
Tableclothsqty 8
Prize table

Lighting

LED lampsqty 6

Cleaning

Waste binsqty 8
Broom setsqty 3
Mopsqty 3

Catering

Groceries
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pilsner beer - 72 bottles
- White wine - 6 bottles
- Rosé - 4 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemons - 8 pieces
- Coffee biscuits - 6 packs
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Peanuts - 5 bags
- Olives - 4 jars
- Cucumber - 8 pieces
- Carrots - 3 kilogram
- Cherry tomatoes - 3 kilograms
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Baguettes - 12 pieces
- Mini sandwiches - 100 pieces
- Herb butter - 8 tubs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 8 tubs
- Egg salad - 6 tubs
- Lettuce - 6 heads
- Tomatoes - 3 kilograms
- Cucumber salad - 6 tubs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Vegetarian burgers - 30 pieces
- Hamburger buns - 80 pieces
- Hamburgers - 60 pieces
- Spice mix - 2 jars
- Potato salad - 8 kilograms
- Pasta salad - 8 kilograms
- Green salad - 6 kilograms
- Apple pie - 6 pieces
- Whipped cream - 6 cans
- Ice cubes - 20 kilograms
- Napkins - 250 pieces
- Straws - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Add extra reusable drinking glasses so players, officials and volunteers are not sharing the same supply.
Count one chair for every seated participant, official or volunteer, plus at least two tables for registration, refreshments and scorekeeping. Reserve high tables separately if people will be standing during breaks.
Prepare one match ball for every active field or court, plus at least one spare ball per field. Pack cones, field marking tape, whistles, stopwatches and sports vests together so officials are not searching for them between matches.
Check power access before bringing the sound system, microphones, coffee machines and kettles. Take extension cords and power strips, and test the setup before participants arrive rather than during registration.
Buy or reserve first aid kits, coolers, party tents and tablecloths at least one week before the championship. These items are often forgotten because they are not part of the match equipment, but they affect comfort and safety throughout the day.

Frequently asked questions

How many drinks do I need for a club championship?: Plan for two to three drinks per person during the first hour, then one drink per person for every additional hour. Add extra water for hot weather and people who are playing several matches.
How many match balls should I bring?: Bring one match ball for every field or court in use, plus at least one spare ball per field. Check the balls the day before and pack the spares with the main sports equipment.
When should I arrange tables, chairs and party tents?: Confirm tables, chairs and party tents at least one week before the event. On setup day, allow enough time to place them before opening the registration desk and checking the grounds.
What equipment needs checking before a club championship?: Check match balls, spare balls, cones, marking tape, whistles, scoreboards, stopwatches, sports vests and first aid kits at least one day before. Test the sound system, microphones and power connections before participants arrive.

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