What to bring for a club camp

A club camp needs more than tents and sleeping bags. Plan for sleeping places, shared meals, drinks, lighting, sound and a kitchen that still works when the weather changes. Count equipment by participant, then add a small reserve for breakages, late arrivals and dietary needs. This checklist helps you shop and gather everything before setup day, including items that are often forgotten until the first meal or after dark.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 32
Party tentsqty 2
Picnic benchesqty 4

Camping

Sleeping tentsqty 8
Sleeping matsqty 32
Sleeping bagsqty 32
Pillowsqty 32
Flashlightsqty 12
Herringqty 80
Guy ropesqty 20

Tableware

Reusable platesqty 40
Reusable bowlsqty 40
Reusable cupsqty 50
Cutlery setsqty 40
Coffee mugsqty 35

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 6
Mixing bowlsqty 4
Thermos flasksqty 4
Coolersqty 4
Gas burnersqty 3
Cooking potsqty 4
Roasting pansqty 2
Water jerry cansqty 4

Equipment

Bluetooth speakersqty 2
Extension cordsqty 4

Lighting

String lightsqty 6
LED lampsqty 8

Sports equipment

Footballsqty 3
Volleyball net
Tug of war rope
Game cardsqty 4

Decorations

Buntingqty 6
Name badgesqty 35
Markersqty 2
Adhesive tapeqty 4

Cleaning

Waste binsqty 6
Washing-up tubsqty 3
Broomqty 2
Dustpan and brushqty 2

Catering

Groceries
- White bread - 6 loaves
- Whole grain bread - 4 loaves
- Pistolets - 40 pieces
- Croissants - 35 pieces
- Butter - 4 packs
- Young cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Peanut butter - 3 jars
- Chocolate spread - 3 jars
- Jam - 3 jars
- Eggs - 48 pieces
- Bacon bits - 2 kilos
- Yogurt - 6 liter
- Muesli - 3 kilos
- Bananas - 5 kilo
- Apples - 5 kilo
- Grapes - 3 kilos
- Rice - 4 kilos
- Pasta - 4 kilo
- Diced tomatoes - 10 cans
- Passata - 4 bottles
- Ground Beef - 4 kilos
- Vegetarian mince chunks - 2 kilos
- Onions - 3 kilos
- Bell peppers - 3 kilos
- Zucchinis - 2 kilos
- Carrots - 2 kilo
- Garlic - 4 bulbs
- Lettuce - 6 heads
- Cucumbers - 6 pieces
- Grated cheese - 2 kilos
- Herb mix - 4 sachets
- Paprika powder - 1 jar
- Black pepper - 1 jar
- Salt - 1 pack
- Olive oil - 2 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Cookies - 6 packs
- Marshmallows - 4 bags
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 10 bottles
- Fruit juice - 8 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Dish soap - 3 bottles
- Sponges - 2 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Hand soap - 3 bottles
- Paper napkins - 4 packs

Tips

Count one sleeping tent, mat and sleeping bag per person, then bring at least two spare sleeping places if the group size may change. Pack one pillow and one flashlight per camper as well.
Plan reusable plates, bowls, cups and cutlery for every participant, plus roughly 10% extra. Coffee mugs are easy to miss, especially when breakfast is served before the main kitchen is fully set up.
Allow a separate water jerry can for drinking and cooking, and check that the total capacity covers the whole group between refills. Bring coolers and thermos flasks before shopping for chilled drinks and hot coffee.
For evening lighting, use LED lamps or string lights at the kitchen, entrance and sleeping area. Pack extension cords early and test the Bluetooth speakers, lighting and power connections before participants arrive.
Pack cooking equipment as a complete set: gas burners, cooking pots, roasting pans, cutting boards, chef’s knives, serving spoons and mixing bowls. Check fuel and cooking capacity at least one day before departure, not after the tents are up.

Frequently asked questions

How many camping items do I need per person for a club camp?: Plan one sleeping mat, sleeping bag, pillow and flashlight per camper. Add at least two spare sleeping places for a small group, or about 10% extra when the group is larger or registrations may change.
How much reusable tableware should I buy for a club camp?: Prepare one plate, bowl, cup and cutlery set per participant, with 10% extra. For a group of 30, that means 33 of each shared item so a missing or dirty piece does not stop a meal.
When should I buy and pack the club camp supplies?: Buy non-perishable food, fuel and disposable backups at least 2–3 days before departure. Sort and test camping, kitchen, lighting and sound equipment the day before setup.
What do people often forget for an overnight club camp?: The usual gaps are pillows, flashlights, guy ropes, water jerry cans, coffee mugs, extension cords and cooking fuel. Check these items at least 24 hours before leaving, while there is still time to replace them.

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