What You Need for a Clothing Fair

A clothing fair needs more than tables and hangers. You also need a clear way to label each seller’s items, process payments, provide changing areas and keep the sales floor easy to browse. This shopping list covers the practical supplies for sorting, displaying and selling clothing, plus refreshments for volunteers and visitors. Plan the equipment early, because racks, mirrors, changing-room screens and payment terminals are often borrowed or reserved rather than bought.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Clothes racksqty 12
Tablesqty 10
Chairsqty 20
Foldable tables for the cash registerqty 2
Changing room screensqty 4
Mirrorsqty 4
Shoe racksqty 4
Clothing binsqty 12
Hangersqty 400

Equipment

Payment terminal
Cash register
Cash box
Extension cordsqty 3
Power stripsqty 3

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Pliersqty 4
Serving jugsqty 4

Decorations

Signage boardsqty 12
Tableclothsqty 10
Tapeqty 6
Clothespinsqty 100
Presentation basketsqty 12

Cleaning

Broomsqty 2
Floor squeegeesqty 2
Bucketsqty 3
Microfiber clothsqty 12
Spongesqty 6
Waste binsqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 200 pieces
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Stir sticks - 200 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Coffee pastries - 100 pieces
- Mini muffins - 100 pieces
- Unsalted butter - 2 packs
- Jam - 2 jars
- Honey - 1 jar
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Floor cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Paper towels - 8 packs
- Rubber gloves - 6 pairs

Office supplies

Price stickersqty 500
Sales labelsqty 500
Pensqty 20
Permanent markersqty 12
Clipboardsqty 6
Notepadsqty 6
Calculatorsqty 3
Staplersqty 3
Scissorsqty 6
Printer paperqty 500
Envelopesqty 100
Receipt rollsqty 6
Cash counting traysqty 3
Number cardsqty 150
Ropeqty 3
Storage binsqty 20

Safety

Flashlightsqty 4
Non-slip matsqty 6
Cable matsqty 6

Tips

Plan about 1 clothes rack for every 20–30 hanging garments, then add tables or clothing bins for folded items. Reserve racks, tables, chairs, mirrors and changing-room screens at least 2–3 weeks before the fair.
Prepare price stickers, sales labels, tape, clothespins and signage boards 3–5 days before setup. Keep extra labels and tape on hand because tags can fall off while clothes are sorted or tried on.
Set up the cash register on a foldable table with the payment terminal, cash box, extension cords and power strips together. Test the terminal and count the starting cash at least 1 hour before doors open.
For a half-day fair, plan roughly 2–3 drinks per volunteer during the event, plus coffee and tea supplies. Bring coffee cups, glasses, serving jugs, thermos flasks and coolers 30–60 minutes before opening.
Create a separate changing area with screens and at least 1 mirror, and place shoe racks near the footwear section. Do not leave this until the final setup: screens and mirrors are commonly forgotten when the main furniture is reserved.

Frequently asked questions

What supplies do I need for a clothing fair?: You need display furniture such as clothes racks, tables, hangers, clothing bins and shoe racks, plus a cash register, cash box and payment terminal. Add labels, price stickers, signage, tape, changing-room screens and at least 1 mirror.
How many clothes racks do I need for a clothing fair?: Allow about 1 rack for every 20–30 hanging garments. If sellers bring mixed quantities, reserve extra rack space and use tables or bins for folded clothing and accessories.
How early should I prepare clothing fair supplies?: Reserve racks, tables, chairs, mirrors and changing-room screens 2–3 weeks ahead. Buy or gather labels, tape, signage and refreshments 3–5 days before the event, then test payment equipment at least 1 hour before opening.
What do I need for clothing fair payments?: Prepare a cash register, cash box, payment terminal, foldable cash-register table, receipts and printed cash lists. Bring extension cords and power strips if the terminal or register needs power, and test every device before visitors arrive.

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