What you need for a climate walk

A climate walk needs more than banners and a meeting point. You will need clear route markers, equipment for volunteer coordination, supplies for registration and reliable safety gear for the whole route. Plan for both the walking group and the people managing crossings, rest stops and the final location. This checklist helps you buy or bring the practical items that are easy to overlook until setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 6
Folding chairsqty 30
Beer table setsqty 4
Tableclothsqty 6

Equipment

Battery speakerqty 2
Wireless microphonesqty 2
Microphone standsqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Megaphonesqty 3

Communication

Walkie-talkiesqty 8
Phonesqty 4
Name stickersqty 150
Pen setsqty 12
Clipboardsqty 8
Route mapsqty 150
Program flyersqty 150
Information leafletsqty 200

Signage

Route signsqty 25
Directional signsqty 30
Sign basesqty 30
Barrier tapeqty 8
Traffic conesqty 20
Safety vestsqty 20

Safety

First aid kitsqty 2
Emergency blanketsqty 10
Flashlightsqty 8
Reflective armbandsqty 20
Umbrellasqty 10

Catering

Reusable cupsqty 180
Reusable platesqty 150
Reusable cutleryqty 180
Water jugsqty 12
Thermos flasksqty 6
Coolersqty 6
Ice packsqty 24
Serving plattersqty 12
Serving spoonsqty 6
Coffee potsqty 4
Teapotsqty 3
Thermos cups for crewqty 12
Groceries
- Still mineral water - 120 liters
- Sparkling mineral water - 40 liters
- Apple juice - 12 liters
- Orange juice - 12 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Coffee beans - 4 kilos
- Decaf coffee - 500 grams
- Black tea - 100 tea bags
- Herbal tea - 60 tea bags
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- White sugar - 2 kilos
- Sweeteners - 200 pieces
- Lemons - 3 kilos
- Wholemeal baguettes - 20 pieces
- Whole wheat bread - 12 loaves
- Whole wheat wraps - 100 pieces
- Hummus - 8 kilos
- Cream cheese - 4 kilo
- Peanut butter - 3 kilo
- Strawberry jam - 3 kilos
- Vegan cheese - 3 kilos
- Young cheese - 5 kilos
- Cucumbers - 8 kilos
- Tomatoes - 8 kilo
- Bell peppers - 5 kilos
- Carrots - 6 kilos
- Radishes - 3 kilo
- Mixed salad - 4 kilo
- Avocados - 40 pieces
- Apples - 15 kilo
- Bananas - 12 kilo
- Grapes - 8 kilos
- Oranges - 10 kilos
- Unsalted nuts - 4 kilos
- Raisins - 2 kilos
- Muesli bars - 150 pieces
- Oatmeal cookies - 8 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Corn cakes - 8 packs
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 100 grams
- Dried oregano - 100 grams
- Basil - 100 grams
- Vegetable stock - 2 packs
- Lentils - 4 kilo
- Chickpeas - 4 kilos
- Wholewheat couscous - 5 kilo
- Quinoa - 3 kilos
- Olives - 3 kg
- Sun-dried tomatoes - 2 kilo
- Pickles - 2 kilo
- Paper napkins - 500 pieces
- Baking paper - 2 rolls
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Coffee filters - 200 pieces
- Disposable teaspoons - 200 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 12 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Residual waste trash bags - 80 pieces
- Compostable trash bags - 40 pieces
- Paper waste bags - 20 pieces
- Nitrile gloves - 200 pieces
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Tissues - 12 packs

Cleaning

Waste binsqty 10
Waste sorting binsqty 4
Broomsqty 4
Eye-catchersqty 4
Bucketsqty 4
Cleaning clothsqty 20
Washing-up basinsqty 3
Hand broomsqty 4
Glue removerqty 2

Lighting

LED lampsqty 8
String lightsqty 4
Battery lanternsqty 6

Kitchen

Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 6
Cool pack binsqty 4
Water dispensersqty 4

Tips

Prepare one route pack for every key point: route maps, pens, a clipboard, contact details and spare directional signs. Keep these packs ready at least 24 hours before the walk.
Bring more visibility gear than the minimum number of traffic controllers. A useful baseline is one safety vest and one reflective armband per controller, plus 10% spare.
Test the battery speaker, wireless microphones, megaphones and walkie-talkies together before the event. Charge power banks and keep at least two spare batteries or fully charged units for each battery-powered device.
Pack signs with their bases, barrier tape and traffic cones as one load. Without sign bases, even well-designed route signs may not stay visible in wind or around busy crossings.
Prepare for a change in weather rather than deciding on the day. Keep party tents, emergency blankets and flashlights available, and send the participant update no later than the evening before the walk if conditions affect the route.

Frequently asked questions

What equipment do I need for a climate walk?: Bring route and directional signs with sign bases, traffic cones, barrier tape, safety vests and reflective armbands. For communication, plan a battery speaker, microphones or megaphones, walkie-talkies, phones, power banks and extension equipment where power is available.
How many safety vests do I need for a climate walk?: Provide one safety vest for each traffic controller or volunteer working near crossings, plus about 10% spare. For example, 20 controllers require 22 vests; add reflective armbands if visibility is poor.
What should I bring for registration at a climate walk?: Prepare name stickers, pen sets, clipboards, route maps, program flyers and information leaflets. Pack at least one clipboard and two pens for every registration or information table, with spare copies of participant information.
What should I buy for a climate walk in bad weather?: Keep party tents, emergency blankets and flashlights ready, and protect route maps and leaflets from rain. Confirm the weather decision and send any route or timing change at least 12 hours before the start.

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