What you need for a climate march

A climate march needs more than banners and leaflets. You also need clear route signs, reliable communication, portable sound, lighting, power and materials for volunteers and stewards. The shopping list for this plan covers equipment for the starting area, the route and the finish point. Check quantities against your expected crowd size, route length and the number of volunteers before buying, then charge and label battery-powered equipment at least one day before the march.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 20
Crowd control barriersqty 30
Clothes racksqty 2
Storage cratesqty 12

Equipment

Battery-powered speakersqty 3
Wireless microphonesqty 3
Mixer
Megaphonesqty 6
Extension cordsqty 6
Power stripsqty 6
Power banksqty 8
Walkie-talkiesqty 12
Charging stationsqty 3

Lighting

LED lampsqty 8
Battery lanternsqty 6

Decorations

Bannersqty 8
Flagsqty 20
Flagpolesqty 20
Directional signsqty 20
Chalkboardsqty 6
Sidewalk chalkqty 12
Rope rollsqty 6
Cable tiesqty 500
Duct tapeqty 12
Bamboo polesqty 100

Printed materials

Route mapsqty 500
Program flyersqty 500
Information leafletsqty 1000
Volunteer badgesqty 50
Arrow labelsqty 40

Tableware

Reusable cupsqty 600
Platesqty 400
Cutlery setsqty 400
Coffee cupsqty 100
Pouring jugsqty 12

Kitchen

Coolersqty 8
Thermos flasksqty 8
Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Storage binsqty 20
Serving plattersqty 20
Serving utensilsqty 20
Water jugsqty 12
Measuring cupsqty 4

Cleaning

Waste binsqty 12
Litter pickersqty 8
Bucketsqty 8
Broom setsqty 6
Mopsqty 6
Glovesqty 40

Catering

Groceries
- Spa Blauw - 300 bottles
- Spa Rood - 100 bottles
- Apple juice - 30 liters
- Orange juice - 30 liters
- Cola - 20 bottles
- Cola Zero - 20 bottles
- Ice tea - 20 bottles
- Sparkling water - 60 liters
- Coffee beans - 5 kilograms
- Tea bags - 400 pieces
- Black tea - 100 tea bags
- Green tea - 100 bags
- Herbal tea - 100 bags
- Oat milk - 20 liters
- Semi-skimmed milk - 15 liters
- Granulated sugar - 5 kilograms
- Honey - 3 jars
- Lemons - 5 kilograms
- Whole wheat bread - 40 loaves
- White rolls - 300 pieces
- Wholemeal buns - 300 pieces
- Hummus - 15 kilogram
- Peanut butter - 8 jars
- Strawberry jam - 8 jars
- Vegan cheese - 8 kilograms
- Young cheese - 10 kilogram
- Cucumbers - 20 pieces
- Tomatoes - 15 kilograms
- Bell peppers - 10 kilogram
- Carrots - 10 kilograms
- Lettuce - 20 heads
- Apples - 50 kilograms
- Bananas - 30 kilograms
- Grapes - 20 kilograms
- Mandarins - 20 kilograms
- Paprika chips - 20 bags
- Plain chips - 20 bags
- Tortilla chips - 20 bags
- Rice cakes - 20 packs
- Muesli bars - 500 pieces
- Vegan cookies - 20 packs
- Gluten-free crackers - 10 packs
- Mayonnaise - 5 jars
- Vegan mayonnaise - 5 jars
- Ketchup - 5 bottles
- Mustard - 5 jars
- Olive oil - 3 liters
- Balsamic vinegar - 2 bottles
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Cumin - 250 grams
- Basil - 100 grams
- Oregano - 100 grams
- Cane sugar - 2 kilograms
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Napkins - 1000 pieces
- Paper towels - 20 rolls
- Toilet paper - 48 rolls
- General waste bags - 150 pieces
- Plastic trash bags - 100 pieces
- Paper waste bags - 100 pieces
- Dish soap - 5 bottles
- All-purpose cleaner - 5 bottles
- Disinfectant wipes - 10 packs
- Hand soap - 10 bottles
- Hand sanitizer - 10 bottles
- Sponges - 20 pieces
- Tea towels - 30 pieces
- Napkin holders - 12 pieces
- Wooden stirrers - 1000 pieces
- Coffee filters - 500 pieces
- Ice cubes - 30 kilograms
- Cooling packs - 40 pieces
- Herb butter - 5 kilograms
- Olives - 5 kilograms
- Pickles - 5 jars
- Vegan lentil spread - 5 kilogram
- Cherry tomatoes - 8 kilograms
- Hummus cups - 500 pieces
- Paper carrier bags - 300 pieces

Tips

Plan one visible route marker at every major turn, junction and entrance. Bring spare directional signs, cable ties, duct tape and bamboo poles so a missing or damaged sign does not leave people guessing.
Allow roughly one megaphone for every 50 to 100 participants who need to hear instructions, and test battery-powered speakers and wireless microphones before the crowd arrives. Keep charged power banks with the sound team rather than at a remote information table.
Pack printed materials in separate, labelled crates for the start area, route team and finish point. Bring extra route maps and information leaflets—around 10% above your expected attendance is a useful buffer for late arrivals and misplaced copies.
Use crowd control barriers and rope rolls where the route needs a clear edge or temporary separation. Store cable ties, duct tape and spare poles together so stewards can make quick repairs without returning to the start location.
Prepare lighting for the whole event, not just the stage or speaking area. Charge LED lamps, battery lanterns, walkie-talkies and power banks the day before, and keep extension cords and power strips together with the equipment they serve.

Frequently asked questions

What should I buy for a climate march?: Start with route maps, directional signs, banners, flags, printed information, megaphones and communication equipment. You may also need barriers, rope, lighting, battery power and storage crates for the start point, route and finish area.
How many flyers do I need for a climate march?: Use your registration or attendance estimate as the starting point and add about 10% for walk-ins, damaged copies and people taking extras. Split the total between the start area, route volunteers and the finish point before packing.
How early should I prepare the equipment for a climate march?: Check the shopping list and inspect all materials at least 2 to 3 days before the march. Charge batteries, label crates and test speakers, microphones and walkie-talkies the day before, then recheck the route equipment on the morning itself.
What power equipment is needed for a climate march?: For portable sound and lighting, plan for power banks, charging stations, extension cords and power strips, plus spare batteries where applicable. Keep at least one charged backup power bank for each mobile sound or communications team.

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