What to buy and pack for a city trip

A group city trip needs more than tickets and a route. Pack light day backpacks with printed maps, power banks, umbrellas and basic first aid, then prepare drinks and snacks for the journey. Reusable cups, cutlery and napkins keep shared food practical, while rubbish bags and a collapsible bin prevent waste from being left behind. Check quantities against your participant list before shopping, especially when dietary requirements are involved.

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What to bring

Grouped the way you'd shop for it, with quantities.

Travel supplies

Day backpacksqty 12
Luggage tagsqty 12
Printed ticketsqty 12
Printed city mapsqty 12
Route mapsqty 2
Pensqty 4
Notepadsqty 4
Power banksqty 4
Charging cablesqty 4
Umbrellasqty 4
Reflective vestsqty 2
Wristbandsqty 12
First aid kit
Hand sanitizerqty 4
Tissuesqty 12

Equipment

Mobile phonesqty 2
Phone holdersqty 2
Portable chargersqty 2

Catering

Coolersqty 2
Ice packsqty 8
Drink bottlesqty 12
Groceries
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 4 cartons
- Apple juice - 4 packs
- Coffee - 2 packs
- Tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Apples - 12 pieces
- Bananas - 12 pieces
- Grapes - 2 trays
- Mandarins - 12 pieces
- Muesli bars - 24 pieces
- Croissants - 24 pieces
- Wholegrain rolls - 24 pieces
- White rolls - 24 pieces
- Cheese slices - 2 packs
- Ham slices - 2 packs
- Hummus - 3 tubs
- Peanut butter - 1 jar
- Jam - 1 jar
- Butter - 2 tubs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted pretzels - 3 bags
- Rice cakes - 3 packs
- Ketchup - 1 bottle
- Mayonnaise - 1 bottle
- Salt - 1 tin
- Pepper - 1 can
- Tissues - 4 packs
- Paper towels - 2 rolls
- Toilet paper - 4 rolls

Tableware

Reusable cupsqty 16
Reusable cutlery setsqty 16
Reusable napkinsqty 24

Cleaning

Trash bagsqty 10
Reusable clothsqty 6
Collapsible trash binsqty 2

Tips

Plan drinks and snacks for the full travel window, not just the main activity. As a starting point, allow two drink bottles and one or two snacks per person for a day trip, then adjust for the weather and meal arrangements.
Charge every phone and power bank the night before departure, and pack one charging cable per phone type plus at least one spare cable. Phone holders are useful when the route needs to be checked while walking.
Print tickets, city maps and route maps before leaving. Carry one printed set for the organiser and keep a second set with the group’s meeting-point information in case phones lose signal or battery.
Pack one umbrella for roughly every two people when rain is possible, and keep tissues, hand sanitizer and a first aid kit in an easy-to-reach backpack pocket. Reflective vests are useful if the group travels or gathers in low light.
Buy or prepare shared food only after checking dietary requirements and registrations. Bring reusable cups, cutlery and napkins for the group, plus at least two or three rubbish bags and one collapsible bin for collecting waste.

Frequently asked questions

What should I pack for a one-day city trip?: Pack a day backpack with tickets, a city map, route details, phone, power bank, charging cable, water, snacks and weather protection. Add hand sanitizer, tissues and a first aid kit, and carry printed documents even if everyone has a phone.
How many drinks and snacks do I need per person for a city trip?: Allow two drink bottles and one or two snacks per person for the travel day, unless drinks or a meal are already arranged. Add extra water in hot weather or when the group will walk for several hours.
When should I buy food and drinks for a city trip?: Check registrations and dietary requirements at least 3 days before departure, then shop 1 day before the trip. Chill drinks and pack perishable snacks on the evening before leaving.
How many power banks and printed maps should I bring?: Bring at least one charged power bank for every two participants, plus the required charging cables. Print one map and route set for the organiser and one spare set for every 10 to 15 people.

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