What to buy for a Christmas market with a choir

A Christmas market with a choir needs more than products for the stalls. You also need a safe setup for cables, reliable power for lights and sound, and enough seating and shelter for changing weather. This shopping list covers the physical items needed for market stalls, sales tables, decorations and a choir performance. Check stock before shopping, especially chilled products, batteries, extension cords and signage.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 14
Folding chairsqty 60
Bar stoolsqty 12
Stall shelvesqty 24
Tableclothsqty 14
Clothes racksqty 4

Equipment

Sound system
Microphonesqty 4
Microphone standsqty 4
Mixer
Music player
Extension cordsqty 8
Power stripsqty 8
Cable matsqty 10

Lighting

String lightsqty 12
LED lampsqty 20
Lanternsqty 10
Batteriesqty 24

Decorations

Christmas treesqty 3
Christmas baublesqty 80
Christmas garlandsqty 12
Christmas wreathsqty 6
Poinsettiasqty 10
Artificial snowqty 6
Table decorationsqty 14
Gold ribbonqty 6
Christmas figuresqty 8
Wayfinding signsqty 10
Sidewalk chalkqty 2

Tableware

Coffee cupsqty 80
Glassesqty 100
Mugsqty 80
Platesqty 100
Cutlery setsqty 100
Serving traysqty 10
Soup ladlesqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 3
Hot drink urnsqty 6
Soup kettlesqty 2
Soup potsqty 2
Cutting boardsqty 4
Chef's knifeqty 4
Pliersqty 6
Measuring cupsqty 3
Thermo boxesqty 4
Coolersqty 4
Glovesqty 6

Cleaning

Cleaning bucketsqty 4
Cleaning clothsqty 30
Dish brushesqty 4
Hand broomsqty 4
Trash binsqty 10
Broom and dustpanqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 5 boxes
- Cocoa powder - 2 packs
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 aerosol cans
- Chocolate syrup - 3 bottles
- Cinnamon - 2 jars
- Mulled wine - 30 liters
- Non-alcoholic mulled wine - 10 liters
- Apple juice - 12 liters
- Orange juice - 10 liters
- Cola - 12 liters
- Cola Zero - 12 liters
- Orange soda - 8 liters
- Sparkling water - 12 liter
- Still water - 24 liters
- Beer - 120 bottles
- Alcohol-free beer - 36 bottles
- Red wine - 12 bottles
- White wine - 8 bottles
- Sparkling wine - 4 bottles
- Spiced cookies - 8 packs
- Christmas Cookies - 10 packs
- Spiced cookies - 6 kilos
- Brownies - 6 trays
- Apple pie - 6 pies
- Mini sausage rolls - 180 pieces
- Vegetarian sausage rolls - 60 pieces
- Cheese bites - 120 pieces
- Puff pastry snacks - 120 pieces
- Split pea soup - 18 liters
- Vegetarian soup - 8 liters
- Baguettes - 12 pieces
- Herb butter - 8 tubs
- Young cheese - 3 kilos
- Brie - 2 kilos
- Grapes - 5 kilos
- Mandarins - 8 kilos
- Apples - 6 kilos
- Nut mix - 3 kilo
- Raisins - 2 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 3 jars
- Chili sauce - 2 bottles
- Napkins - 500 pieces
- Paper cups - 400 pcs
- Wooden stirrers - 300 pieces
- Paper straws - 150 pieces
- Baking paper - 4 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Plastic storage containers - 20 pieces
- Coffee filters - 3 packs
- Teaspoons - 100 pieces
- Disposable gloves - 4 boxes
- Hand soap - 6 dispensers
- Hand gel - 6 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Tea towels - 20 pieces
- Sponges - 20 pieces
- Paper table runners - 20 rolls
- Price tags - 150 pieces
- Wristbands - 300 pieces
- Pens - 20 pieces

Tips

Plan one market stall, tablecloth and clear sign for each seller, then add a small buffer if the layout allows. Shelves or clothes racks are easy to overlook when stalls sell different-sized items.
Count power supplies by location, not just by appliance. Allow at least one suitable extension cord and power strip for each separate stall or sound-and-lighting area, and cover walkways with cable mats.
Test the sound system, microphones, mixer and music player before the market opens, ideally at least 24 hours beforehand. Keep spare batteries available for any battery-powered lighting or equipment.
Use party tents or other shelter for stalls and choir equipment when rain is possible. Christmas lights, lanterns and LED lamps should be tested before setup so failed strings can be replaced before visitors arrive.
Buy or prepare wayfinding signs, table decorations and choir-area signage before the event day. Put up signs early enough to check that entrances, stalls, toilets and the performance area are easy to find.

Frequently asked questions

What do I need for a Christmas market with a choir?: Plan for market stalls, tables, tablecloths, shelves or clothes racks, party tents, lighting, decorations and signage. For the choir, include a sound system, microphones, microphone stands, a mixer, a music player and the required power supplies.
How many microphones does a Christmas choir need?: The number depends on the choir and performance setup, but plan one microphone for each soloist or speaking role plus enough microphones to cover the choir area. Test the full arrangement at least 24 hours before the market.
How many extension cords and power strips should I buy?: Count each separate stall, lighting zone and sound area that needs power, then provide at least one suitable extension cord and power strip per zone. Add spare cable mats and one backup extension cord so a faulty lead does not stop the event.
When should I buy chilled products and batteries for the Christmas market?: Buy chilled products as close to the event as practical and pick them up on the day if storage is limited. Check batteries, lights and sound equipment at least 24 hours beforehand, rather than discovering replacements are needed during setup.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.