What to Buy for a Children's Clothing Fair

A children’s clothing fair needs more than tables and clothes racks. You also need enough hangers, fitting-room equipment, price labels, payment supplies and clear signs to keep sales moving. Plan the shopping around the number of vendors, tables and visitors rather than guessing. The list below covers the practical equipment and serving items that are easy to overlook, especially extension leads, cash-float supplies, mirrors and storage crates.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 12
Folding chairsqty 16
Clothes racksqty 10
Clothes hangersqty 250
Changing room screensqty 3
Mirrorsqty 3
Storage cratesqty 20

Equipment

Laptop
Printer
Payment terminal
Cash box
Extension cordsqty 4
Power stripsqty 4
Handheld microphone

Lighting

LED lampsqty 6

Decorations

Directional signsqty 12
Measure platesqty 12
Price listsqty 8
Tableclothsqty 12
Balloonsqty 50

Tableware

Reusable coffee cupsqty 40
Reusable drinking cupsqty 50
Platesqty 40
Teaspoonsqty 40

Kitchen

Coffee maker
Kettle
Thermos flasksqty 3
Coolersqty 2
Serving plattersqty 4
Serving tongsqty 4
Bottle openersqty 2

Catering

Serving traysqty 4
Groceries
- Coffee - 3 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Chocolate milk - 6 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 6 liters
- Cola Zero - 6 liters
- Sinas - 6 liters
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Cheese and onion chips - 3 bags
- Mini cookies - 6 packs
- Stroopwafels - 4 packs
- Mini muffins - 48 pieces
- Currant buns - 24 pieces
- Bananas - 30 pieces
- Apples - 30 pieces
- Grapes - 3 kilos
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Stirrers - 100 pieces
- Paper napkins - 200 pieces
- Paper cups - 100 pieces
- Paper Plates - 100 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 40 pieces
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Hand soap - 3 bottles
- Hand sanitizer - 3 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Paper tape - 10 rolls
- Price labels - 1500 pieces
- Highlighters - 12 pieces
- Ballpoint pens - 20 pieces
- Printer paper - 2 packs
- Cash register receipts - 4 rolls
- Name stickers - 100 pieces
- A4 envelopes - 100 pieces

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mopsqty 2
Bucketsqty 2
Microfiber clothsqty 10

Tips

Allow around 40–50 clothes hangers per clothing rack if sellers are bringing garments on hangers. Buy or collect extras, because broken or missing hangers slow down setup.
Prepare at least one price-label set per participating vendor, plus 10% extra for replacements. Keep a printer and spare paper ready for vendor lists, price lists and last-minute labels.
Plan one changing-room area for every 50–75 visitors expected at a busy time. Each area needs a screen, a mirror and enough space for children and accompanying adults.
Check power before the doors open: use one extension cord and power strip for each separate equipment area, and test the payment terminal, laptop, printer and lighting at least 60 minutes beforehand.
For a two-hour fair, prepare roughly one reusable drinking cup per visitor who may need water, plus coffee supplies for the volunteer team. Fill two thermos flasks before opening so serving does not depend on the coffee maker running continuously.

Frequently asked questions

What do I need for a children's clothing fair?: You need tables, clothing racks, hangers, chairs, changing-room screens, mirrors, storage crates, price labels, signs and payment equipment. Add a cash box, a payment terminal, extension cords and basic coffee and drinking supplies.
How many clothes hangers do I need per rack?: Plan for 40–50 hangers per clothing rack, depending on garment size and how tightly clothes can be displayed. Keep at least 10% extra available for replacements and late-arriving sellers.
How many changing rooms should a children's clothing fair have?: Provide one changing-room area for every 50–75 visitors expected during the busiest period. Each area should include a screen and mirror, with enough room for a child and an accompanying adult.
When should I test the payment terminal and printer?: Test both at least 60 minutes before opening, after all extension cords and power strips are connected. Print the vendor list and a sample price label before sellers arrive so problems can be fixed without delaying sales.

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