Champions' Party shopping list

A Champions' Party needs more than food and drinks. You will also need a practical setup for the buffet and bar, tableware for every guest, and the items that make the awards ceremony feel organised. Plan quantities from your confirmed guest count, then add a small margin for breakages and last-minute attendees. Buy chilled drinks and ice close to the event, while decorations, medals and serving equipment can be prepared earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 100
Buffet tablesqty 3
Clothes racksqty 2

Tableware

Reusable platesqty 120
Reusable bowlsqty 100
Reusable glassesqty 150
Coffee cupsqty 80
Cutlery setsqty 120
Serving plattersqty 15
Pitchersqty 8
Thermos flasksqty 6

Catering

Coolersqty 6
Ice cube traysqty 4
Serving tongsqty 8
Cake serversqty 2
Coffee filtersqty 150
Groceries
- White baked bread rolls - 100 pieces
- Mini burger buns - 100 pieces
- Herb butter - 6 tubs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast - 2 kilogram
- Hummus - 8 tubs
- Cream cheese - 8 tubs
- Herb cream cheese - 5 tubs
- Cucumber - 12 pieces
- Tomatoes - 3 kilograms
- Bell peppers - 2 kilograms
- Carrots - 2 kilogram
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 30 pieces
- Ready-made pasta salad - 8 kilogram
- Potato salad - 6 kilogram
- Green salad - 5 kilograms
- Baby potatoes - 8 kilograms
- Chicken skewers - 100 pieces
- Vegetarian vegetable skewers - 40 pieces
- Mini burgers - 100 pieces
- Vegetarian burgers - 25 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted peanuts - 4 bags
- Snack mix - 4 bags
- Olives - 6 jars
- Pickles - 4 jars
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Ginger beer - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Fruit juice - 8 packs
- Alcohol-free beer - 4 crates
- Beer - 8 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilogram
- Championship cake - 1 piece
- Whipped cream - 6 cans
- Napkins - 250 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 3 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- All-purpose cleaner - 3 bottles
- Dish soap - 3 bottles
- Sponges - 10 pieces
- Microfiber cloths - 12 pieces
- Paper towels - 6 packs

Decorations

Club flagsqty 12
Party buntingqty 10
Balloonsqty 150
Balloon pumpqty 2
Champions banner
Table décorqty 10
Name badgesqty 100
Photo framesqty 12
Confetti cannonsqty 4

Sports equipment

Champion's Cup
Medal ribbonsqty 25
Commemorative medalsqty 25

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Mobile phone chargerqty 2

Lighting

String lightsqty 6
LED lampsqty 8

Kitchen

Cutting boardsqty 4
Chef's knifeqty 3
Measuring cupsqty 3
Kitchen scalesqty 8
Serving knivesqty 4

Cleaning

Vacuum cleaner
Mopsqty 2
Bucketsqty 3
Broom and dustpanqty 2

Tips

Plan one reusable plate, bowl, glass and cutlery set per guest, plus 10% extra if washing up during the party is not practical. Count coffee cups separately if coffee is served after the awards ceremony.
Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Buy ice on the day or the evening before, and make sure your coolers are large enough to hold the drinks and ice together.
Order the cake as soon as the guest count is stable, ideally at least 5 to 7 days before the party. Pick it up on the day and bring a cake server, serving platters and a safe place to keep it level.
Prepare one name badge for every guest, with at least 5 spare badges for corrections or walk-ins. Keep the medal ribbons, commemorative medals and Champion's Cup together in one labelled box so the awards ceremony does not stall.
Check decorations before shopping: club flags, bunting, balloons, the Champions banner and table décor are easy to buy but easy to forget. A balloon pump and a way to secure the banner should be ready before setup starts.

Frequently asked questions

What do I need for a Champions' Party?: Plan drinks, ice, reusable plates, bowls, glasses, coffee cups and cutlery, plus serving platters, pitchers and thermos flasks. Add buffet and bar equipment, decorations, name badges, speakers and the awards items: the Champion's Cup, medal ribbons and commemorative medals.
How many drinks should I buy for a Champions' Party?: Use two to three drinks per person for the first hour, followed by one drink per person for every additional hour. Add non-alcoholic options for the full guest count and keep chilled drinks in coolers with enough ice.
How much tableware do I need for a party?: Start with one plate, bowl, glass and cutlery set per guest, then add 10% extra. For 50 guests, that means 55 of each basic item if you are not washing up during the event.
When should I order the cake and buy the decorations?: Order the cake 5 to 7 days before the party, once the guest number is reliable. Buy decorations, medals and serving equipment at least 2 to 3 days ahead; leave chilled drinks and ice until the day before or the event day.

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