What you need for a camping season closing

A camping season closing needs more than food and drinks. Plan supplies for the barbecue, buffet, coffee, activities, waste collection and a change in weather. This shopping list includes reusable tableware, coolers, ice packs, gas barbecue equipment, serving items and practical setup gear. Check quantities against your guest registrations, then shop early enough to wash vegetables, prepare marinades, fill the coolers and set up the site before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Beer tablesqty 4
Buffet tablesqty 3
Barbecue Table

Tableware

Reusable platesqty 70
Reusable bowlsqty 60
Reusable cupsqty 100
Wine glassesqty 60
Coffee cupsqty 60
Knivesqty 70
Forksqty 70
Spoonsqty 70
Serving spoonsqty 12
Serving plattersqty 10
Serving tongsqty 8
Coffee potsqty 4

Kitchen

Cutting boardsqty 6
Chef's waste binqty 2
Kitchen knivesqty 6
Mixing bowlsqty 6
Aluminum traysqty 12
Coolersqty 6
Ice packsqty 24

Equipment

Gas barbecueqty 2
Gas cylindersqty 4
Portable speaker
Microphone
Extension cordsqty 4
Power stripsqty 4

Lighting

String lightsqty 6
LED lanternsqty 10
Spare batteriesqty 24

Decorations

Buntingqty 8
Balloonsqty 100
Table runnersqty 10
Name badgesqty 70
Chalkboardsqty 4

Sports equipment

Footballsqty 2
Frisbeesqty 4
Tug of war rope
Wooden gamesqty 4
Conesqty 20
Skipping ropesqty 6
Pub quiz setsqty 10

Safety

First aid kit
Fire extinguishersqty 2
Fire blanketsqty 2
Flashlightsqty 4

Cleaning

Waste binsqty 6
Litter pickersqty 3
Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Mopsqty 4
Broom setsqty 3
Hand broomsqty 3
Toilet brushesqty 2
Hand soap dispensersqty 4

Catering

Groceries
- Hamburgers - 70 pieces
- Vegetarian burgers - 15 pieces
- Chicken skewers - 50 pieces
- Beef sausages - 50 pieces
- Vegetarian Sausages - 15 pieces
- Corn cobs - 30 pieces
- Eggplants - 6 pieces
- Zucchini - 8 pieces
- Red peppers - 10 pieces
- Mushrooms - 2 kilogram
- Red onions - 2 kilograms
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Iceberg lettuce - 6 heads
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Baguettes - 12 pieces
- Hamburger buns - 80 pieces
- Herb butter - 6 tubs
- Garlic - 6 bulbs
- Olive oil - 2 bottles
- Sunflower oil - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Barbecue sauce - 3 bottles
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Garlic sauce - 3 bottles
- Chili sauce - 2 bottles
- Grated cheese - 2 kilogram
- Pickles - 3 jars
- Olives - 3 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Peanuts - 4 bags
- Salty sticks - 4 bags
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Watermelons - 3 pieces
- Brownies - 70 pieces
- Cookies - 8 packs
- Marshmallows - 4 bags
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pilsener - 120 bottles
- White wine - 10 bottles
- Red wine - 8 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Honey - 2 jars
- Lemons - 12 pieces
- Ice cubes - 12 bags
- Barbecue briquettes - 4 bags
- Firelighters - 3 boxes
- Baking paper - 2 rolls
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Napkins - 200 pieces
- Trash bags - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Cleaning wipes - 4 packs

Tips

Plan reusable plates, bowls and cups for every registered guest, plus at least 10% extra for breakages, late arrivals and items left at activity tables.
Allow two to three drinks per person for the first hour, then one drink per person per hour. Chill part of the supply in coolers and keep the rest in reserve.
Buy ice packs and prepare the coolers the day before. Put drinks in the coolers several hours before serving so they are cold when the barbecue starts.
Check the gas barbecue and gas cylinders at least 48 hours before the event. A last-minute gas shortage can delay the main meal, especially when cooking for a full campsite.
Set up separate waste stations for food scraps, packaging and general rubbish. Place them near the buffet, barbecue and activity area, and bring extra bin liners rather than relying on one central bin.

Frequently asked questions

What should I buy for a camping season closing?: Plan food and drinks, barbecue fuel, reusable plates and cutlery, serving platters, coffee supplies, coolers with ice packs, and waste collection materials. Add practical equipment such as tables, chairs, a speaker, extension cords and a microphone if the programme requires them.
How many cups and plates do I need per person?: Allow one plate, one bowl and two reusable cups per guest as a starting point. Add at least 10% extra, so a group of 50 needs about 55 plates and bowls and 110 cups.
How early should I buy supplies for the camping closing?: Buy non-perishable goods, tableware and equipment at least 3 to 7 days ahead. Buy fresh vegetables and other chilled food 1 to 2 days before the event, then prepare marinades and sauces on the day or the evening before.
How much barbecue gas do I need?: Check the barbecue instructions and the cylinder level at least 48 hours beforehand. For a meal lasting 2 to 3 hours, arrange a full cylinder plus a compatible spare when cooking for a larger group; the exact amount depends on the barbecue and guest count.

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