Camping festival shopping list

A camping festival needs more than tents and sleeping bags. You also need enough shared equipment for meals, drinks, check-in, lighting and the sound setup. Plan quantities from the number of campers, then add a small reserve for damaged cups, forgotten gear and changing weather. This shopping list covers the practical items to arrange before arrival, including shelter, sleeping equipment, reusable tableware, cooling, coffee supplies and power connections.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Lounge sofasqty 4
Picnic blanketsqty 12
Check-in desk

Camping

Festival tentsqty 20
Sleeping tentsqty 40
Sleeping matsqty 45
Sleeping bagsqty 45
Stakesqty 120
Herringqty 160
Guy ropesqty 40
Flashlightsqty 12

Tableware

Reusable cupsqty 150
Reusable platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving spoonsqty 12
Scissorsqty 4

Equipment

Coolersqty 8
Thermos flasksqty 6
Coffee machinesqty 3
Kettlesqty 3
Speakersqty 2
Mixer
Microphonesqty 2
Extension cordsqty 6
Power stripsqty 6

Lighting

String lightsqty 10
Lanternsqty 12
LED lightsqty 20

Decorations

Buntingqty 10
Site signsqty 12
Directional signsqty 8
Name stickersqty 150
Markersqty 12

Sports equipment

Footballsqty 3
Frisbeesqty 6
Badminton setsqty 3
Tug-of-war ropesqty 2
Gamesqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Frying pansqty 3
Storage binsqty 12
Aluminum foilqty 4
Ice packsqty 30

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Spongesqty 12
Hand soap dispensersqty 6
Toilet brushesqty 4
Rubber glovesqty 12

Catering

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 120 pieces
- Whole grain buns - 80 pieces
- Croissants - 60 pieces
- Unsalted butter - 2 kilos
- Young cheese - 4 kilos
- Hummus - 2 kilos
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Chocolate spread - 3 jars
- Eggs - 120 pieces
- Bacon - 5 kilos
- Vegetarian bacon strips - 2 kilo
- Potatoes - 12 kilos
- Hamburgers - 120 pieces
- Vegetarian burgers - 30 pieces
- Burger buns - 150 pieces
- Chicken skewers - 8 kilo
- Tofu skewers - 3 kilos
- Corn on the cob - 60 pieces
- Zucchini - 8 kilos
- Bell peppers - 6 kilos
- Mushrooms - 5 kilos
- Red onions - 3 kilos
- Cucumbers - 20 pieces
- Tomatoes - 8 kilo
- Iceberg lettuce - 12 heads
- Carrots - 5 kilos
- Grapes - 6 kilos
- Apples - 80 pieces
- Bananas - 60 pieces
- Melons - 8 pieces
- Yogurt - 8 liter
- Muesli - 4 kilos
- Potato salad - 8 kilos
- Pasta salad - 8 kilo
- Green salad - 8 kilos
- Feta - 2 kilos
- Olives - 2 kilos
- Herb butter - 3 kilos
- Ketchup - 6 bottles
- Mayonnaise - 6 bottles
- Mustard - 4 jars
- Barbecue sauce - 4 bottles
- Garlic sauce - 4 bottles
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Italian herbs - 2 jars
- Olive oil - 3 liters
- Rice - 5 kilo
- Tomato sauce - 12 jars
- Vegetable stock - 2 boxes
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Salted peanuts - 6 bags
- Popcorn - 4 kilo
- Marshmallows - 8 bags
- Biscuits - 10 packs
- Chocolate bars - 80 pieces
- Coffee - 8 packs
- Tea - 4 boxes
- Sugar - 3 kilos
- Milk - 20 liters
- Oat milk - 8 liters
- Syrup - 6 bottles
- Spa Blauw - 120 bottles
- Spa Red - 60 bottles
- Cola - 30 bottles
- Cola Zero - 20 bottles
- Orange soda - 20 bottles
- Apple juice - 15 liters
- Orange juice - 15 liters
- Alcohol-free beer - 60 bottles
- Beer - 180 bottles
- White wine - 12 bottles
- Rosé - 12 bottles
- Red wine - 6 bottles
- Ice cubes - 30 kilo
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Garbage bags for glass - 20 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs
- Barbecue charcoal - 30 kilos
- Firelighters - 6 boxes
- Firewood - 4 crates
- Matches - 6 boxes

Tips

Allow one sleeping tent or sleeping space per person, and check every tent, sleeping mat and sleeping bag before the festival rather than discovering missing parts at the campsite.
Bring at least one reusable cup, plate and cutlery set per guest, plus 10% extra for loss, breakage or items left in tents. Count coffee cups separately if coffee is served throughout the morning.
Plan two to three chilled drinks per person for the first hour, then adjust for the full programme and weather. Use coolers for drinks and keep fresh produce separate so it stays cold and clean.
Pack enough stakes and guy ropes for every tent and party tent, with a few spares. Mark campsites before guests arrive so tents do not block walkways, tables or the stage area.
Treat power equipment as one connected plan: check the available supply before buying or bringing extension cords and power strips, and keep flashlights available for moving around the site after dark.

Frequently asked questions

How many tents do I need for a camping festival?: Plan one suitable sleeping space per person, unless guests are sharing by arrangement. Check the participant list at least 7 days before the festival and keep one spare sleeping option if the group size may change.
How much tableware should I buy for a camping festival?: Provide one reusable plate, cup and cutlery set per guest, plus about 10% extra. For 50 guests, that means at least 55 of each frequently used item; coffee cups should be counted separately.
How many drinks should I buy for a camping festival?: Use two to three drinks per person for the first hour as a starting point, then calculate the remaining programme by duration, weather and drink type. Chill the first supply before guests arrive and keep reserve drinks in coolers.
When should I check the camping festival shopping list?: Make the first check 7 days before the event, shop for shelf-stable items soon after, and buy fresh produce and ice as close to the start as practical. Recheck tents, power equipment and lighting during site setup.

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