Camp Sports Day Shopping List

A camp sports day needs more than balls and cones. You will also need enough seating, serving equipment, cool storage and clear scoring materials for several activities running at once. Use the planned teams and schedule to work out quantities before shopping, then check what the venue already provides. Pay special attention to shade, drinks, first aid and power access: these are often arranged too late, especially when the forecast changes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 70
Picnic benchesqty 6
Buffet tablesqty 3

Tableware

Reusable platesqty 80
Reusable cupsqty 120
Cutlery setsqty 80
Serving plattersqty 10
Serving utensilsqty 10

Kitchen

Cutting boardsqty 4
Chef coatsqty 4
Scissorsqty 2

Equipment

Barbecueqty 2
Coolersqty 6
Thermos flasksqty 4
Extension cordsqty 2

Sports equipment

Conesqty 40
Footballsqty 6
Volleyballqty 3
Basketballsqty 3
Frisbeesqty 6
Relay batonsqty 8
Skipping ropesqty 8
Pit ballsqty 20
Team bibsqty 70
Whistlesqty 6
Stopwatchesqty 4
Scoreboardsqty 4
Measuring cupsqty 2
First aid kitsqty 2
Sunscreen dispensersqty 2

Decorations

Buntingqty 6
Directional signsqty 8
Waterproof markersqty 12
Barrier tapeqty 4

Lighting

String lightsqty 4
Rechargeable lanternsqty 8

Cleaning

Waste binsqty 6
Dishpanqty 3

Catering

Groceries
- Hamburger buns - 80 pieces
- Hamburgers - 60 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 80 pieces
- Corn cobs - 30 pieces
- Potato salad - 6 kilogram
- Pasta salad - 6 kilogram
- Mixed salad - 5 kilogram
- Cucumbers - 12 pieces
- Tomatoes - 4 kilogram
- Red onions - 1 kilogram
- Arugula - 1 kilogram
- Herb butter - 1.5 kilograms
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Olive oil - 1 bottle
- Potato slices - 5 kilograms
- Hamburger cheese - 80 slices
- Lettuce - 8 heads
- Pickles - 3 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 4 bags
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 4 kilograms
- Muesli bars - 80 pieces
- Water - 60 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Beer - 4 crates
- Non-alcoholic lager - 2 crates
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilogram
- Stirrers - 100 pieces
- Ice cubes - 20 kilograms
- Charcoal - 4 bags
- Firelighters - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Napkins - 200 pieces
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Cleaning wipes - 2 packs
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Sunscreen - 6 bottles
- Insect repellent - 4 bottles

Tips

Plan one set of cones, bibs and a scoreboard for each active playing area, plus spare cones and at least two extra bibs for replacements. Keep whistles and stopwatches with the volunteers running the games.
Count reusable plates, cups and cutlery for every participant, volunteer and organiser, then add at least 10% extra. Serving platters and utensils are easy to overlook when food is prepared at the barbecue and served buffet-style.
Allow enough chilled storage for the first serving period, not just the total amount of drinks. Use coolers for drinks and keep perishable salads and other food refrigerated until they are needed.
Match tables and chairs to the registration list before shopping: provide one seat per person for the meal, with separate buffet tables so queues do not block the seating area. Add picnic benches where the venue has limited indoor seating.
Check extension cords, thermos flasks and the barbecue setup before the day, and confirm that the sports field permits tents and cooking equipment. Arrange party tents and a rest area early enough to cover both strong sun and rain.

Frequently asked questions

How many cups, plates and cutlery sets do I need for a camp sports day?: Plan one reusable cup, plate and cutlery set per participant, volunteer and organiser, then add 10% extra. For 50 people, that means at least 55 of each item.
How many sports balls should I bring for a camp sports day?: Bring at least one suitable ball for each active football, volleyball or basketball game, plus one spare for every three active games. The final number depends on how many games your schedule runs at the same time.
How much seating is needed for a camp sports day?: Provide one seat or bench place per person during the meal, including volunteers and organisers. For 50 attendees and 6 volunteers, prepare 56 places, preferably with a few extra chairs.
When should I buy and chill drinks for a camp sports day?: Buy non-perishable drinks and supplies 2 to 3 days before the event. Chill drinks at least 12 hours ahead, and keep food such as salads refrigerated until serving time.

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