BMX race shopping list

A BMX race needs more than bikes and a starting gate. You need equipment for registration, timing, officials, riders, repairs, crowd control and a track that stays usable throughout the day. Use this shopping list alongside your event plan so you can buy or borrow the right items before race day. Pay particular attention to spare tubes, transponder equipment, bib numbers and weather cover: these are easy to overlook and difficult to replace at short notice.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Registration tablesqty 4
Jury tablesqty 3
Foldable tablesqty 8
Folding chairsqty 40
Bar stoolsqty 6
Waste binsqty 12
Clothes racksqty 4
Storage cratesqty 20
Conesqty 40

Sports equipment

Starting gates
BMX bikesqty 6
Training bibsqty 20
Bib numbersqty 150
Number plate stickersqty 150
Transpondersqty 100
Transponder holdersqty 100
Spare pedalsqty 10
Spare inner tubesqty 20
Bike pumpsqty 4
Tire leversqty 8
Bike tool kitsqty 3
Conesqty 30
Training gatesqty 6
Stopwatchesqty 6
Flagsqty 12
Whistlesqty 12
Crowd control barriersqty 40
Barrier tapeqty 12
Rake the trackqty 6
Scoopsqty 4
Wheelbarrowsqty 2

Equipment

Laptopqty 3
Tabletsqty 4
Printersqty 2
Walkie-talkiesqty 12
Mobile chargersqty 12
Sound system
Microphonesqty 3
Speakersqty 4
Extension cordsqty 8
Power stripsqty 8
Cable reelsqty 4
Batteriesqty 40
Megaphonesqty 2
Portable lightingqty 6
Flashlightsqty 6
Rain tentsqty 2

Tableware

Reusable cupsqty 250
Coffee cupsqty 100
Platesqty 100
Cutlery setsqty 100
Serving traysqty 12

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Food warmersqty 4
Thermos flasksqty 8
Cutting boardsqty 4
Bread knivesqty 4
Serving utensilsqty 12
Bowlsqty 12
Pliersqty 8
Ice packsqty 30

Cleaning

Cleaning bucketsqty 4
Cleaning clothsqty 20
Floor squeegeesqty 3
Broom setsqty 4
Hand broomsqty 6
Litter pickersqty 4
Disposable glovesqty 6
Toilet brushesqty 3

Catering

Groceries
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Coffee milk - 6 packs
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Sports drink - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sandwiches - 180 pieces
- Whole grain bread - 8 loaves
- Bread rolls - 80 pieces
- Ham - 3 kilos
- Cheese - 4 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Young cheese - 2 kilos
- Lettuce - 12 heads
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Bell peppers - 3 kilos
- Butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa sauce - 4 jars
- Muesli bars - 120 pieces
- Bananas - 12 kilo
- Apples - 10 kilos
- Grapes - 6 kilos
- Cookies - 8 packs
- Brownies - 80 pieces
- Cupcakes - 80 pieces
- Sugar waffles - 100 pieces
- Vegetarian wraps - 60 pieces
- Chicken wraps - 60 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 2 kilos
- Allergen stickers - 1 set
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Paper towels - 8 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Ziplock bags - 3 boxes
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Toilet cleaner - 3 bottles
- All-purpose cleaner - 4 bottles
- Sponges - 12 pieces
- Coffee filters - 4 packs
- Stirrers - 500 pieces
- Ice cubes - 20 kilo
- Cool bags - 20 pieces
- Paper lunch bags - 150 pieces
- Aluminum snack trays - 150 pieces
- Sandwich bags - 300 pieces

Safety

First aid kitsqty 3
Cold packsqty 20
Athletic tapeqty 12
Bandage rollsqty 20
Bandagesqty 200
Disposable glovesqty 100
Emergency blanketsqty 10
Safety vestsqty 20
Safety helmetsqty 6

Decorations

Competition flagsqty 20
Sponsor bannersqty 12
Stage signsqty 3
Directional signsqty 20
Information boardsqty 8
Arrow stickersqty 40

Prizes

Medalsqty 120
Cupsqty 30
Certificatesqty 120
Prize bagsqty 30

Office

Ballpoint pensqty 40
Markersqty 12
Sheets of paperqty 500
Clipboardsqty 12
Notepadsqty 12
Rolls of tapeqty 8
Staplersqty 3
Staple boxesqty 6
Envelopesqty 150
Wristbandsqty 300

Tips

Prepare one registration setup with a table, chairs, bib numbers and number plate stickers. Have the start lists ready before riders arrive, rather than trying to sort numbers during check-in.
Allow at least one spare inner tube for every 10 bikes, plus bike pumps, tire levers and a tool kit. A flat tyre during practice is common, and a single pump is quickly tied up when several riders need help.
Match each transponder to a holder before the first heat. Keep a written allocation list and a small box for returned transponders so equipment is not lost between races.
Provide separate tables and chairs for registration and the jury. Add stopwatches, flags and whistles to the officials’ area, and keep the race schedule visible from that table.
Bring party tents, waste bins, crowd-control barriers and barrier tape even when the forecast looks dry. Registration papers, officials and spectators all need protection if rain or strong sun arrives.

Frequently asked questions

What equipment do I need for a BMX race?: Plan for BMX bikes, starting gates, bib numbers, number plate stickers, transponders and holders, timing equipment, flags and whistles. Also include repair equipment such as pumps, tire levers, tool kits and spare inner tubes.
How many spare inner tubes should I bring to a BMX race?: Bring at least one spare inner tube for every 10 bikes, with a minimum of 4 tubes for a small event. Add more if riders will complete several practice sessions or if the track surface is rough.
How many registration tables and chairs are needed?: Allow one registration table for each 75 to 100 riders, plus one chair per registration volunteer. Keep a separate table and at least 3 chairs for the jury and officials.
What should I bring for a BMX race in rainy weather?: Bring at least 2 party tents for registration and officials, plus covers or storage crates for paperwork and electronics. Check the forecast 48 hours before the event and again on race morning so you can add shelter if needed.

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