What to buy for a Bike Safety Day

A Bike Safety Day needs more than bikes and helmets. You also need practical supplies for registration, route control, safety instruction, refreshments and on-site repairs. Use the plan’s 63-item supply list as your checklist, then match quantities to your final participant count and volunteer team. Items such as cones, pumps, tools, printed route maps and name labels are easy to overlook until the day itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Tablesqty 8
Chairsqty 40
Bar stoolsqty 4
Clothing rack
Bicycle racksqty 12

Tableware

Reusable cupsqty 150
Platesqty 120
Bowlsqty 30
Cutlery setsqty 120
Coffee cupsqty 60
Serving spoonsqty 8

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Laptop
Printer

Sports equipment

Traffic conesqty 24
Marker discsqty 30
Bike helmetsqty 20
Practice Bikesqty 8
Bike pumpsqty 4
Tire leversqty 8
Allen key setsqty 4
Wrenchesqty 4
Chain punchesqty 2
Tire repair kitsqty 8
Spare inner tubesqty 12
Bike light demo kitsqty 6
Reflective vestsqty 20
Traffic signsqty 8
Blind spot mirrorsqty 2
Demonstration bike
Cargo bike
Bicycle trailersqty 2
Bicycle standsqty 4
Stopwatchqty 2
Whistlesqty 6

Lighting

LED lampsqty 8
Battery lanternsqty 4
Batteriesqty 24

Decorations

Directional signsqty 12
Info boardsqty 8
Bike safety bannerqty 2
Tableclothsqty 8
Name badge holdersqty 10

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Thermos flasksqty 4
Serving plattersqty 12
Serving tongsqty 6
Ice packsqty 16

Cleaning

Bucketsqty 3
Spongesqty 6
Dish brushesqty 3
Hand broomsqty 2
Can openersqty 2
Waste binsqty 6

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea bags - 100 pieces
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 10 pieces
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Multivitamin juice - 6 cartons
- Isotonic sports drink - 24 bottles
- Ice cubes - 8 bags
- Sandwiches - 120 pieces
- Wholemeal bread - 6 loaves
- Kaiser rolls - 60 pieces
- Herb cream cheese - 6 tubs
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Vegetarian sliced toppings - 3 kilo
- Chicken breast topping - 3 kilos
- Hummus - 12 tubs
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Butter - 2 kilos
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Arugula - 8 bags
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Oranges - 6 kilos
- Muesli bars - 120 pieces
- Currant buns - 60 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Rice cakes - 6 packs
- Nut mix - 4 bags
- Gluten-free crackers - 4 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Herb mix - 1 can
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Cleaning wipes - 4 packs
- Trash bags - 50 pieces
- Freezer bags - 2 boxes
- Food storage containers - 20 pieces
- Paper straws - 150 pieces
- Coffee filters - 100 pieces
- Disposable lighters - 2 pieces
- Bandages - 2 boxes
- Disinfectant wipes - 2 packs
- Disposable gloves - 2 boxes
- Sunscreen - 4 bottles
- Mosquito repellent - 2 bottles

Tips

Plan one name label and one printed set of safety information per participant, plus at least 10% extra for late registrations or damaged copies.
For a practical cycling course, prepare enough traffic cones and marker discs to separate activity areas and mark changes in the route. Count the route sections first, then add a spare set for repositioning.
Set aside one complete repair station: bike pumps, tire levers, Allen key sets, wrenches and chain punches should be together before the mechanic arrives. Keep the tools accessible, not packed with general event equipment.
Bring at least one extension cord and one power strip for each separate powered area, and check the cable length against the location layout the day before. Keep cables away from cycle lanes and walking routes.
Base cups, plates, bowls and cutlery on the confirmed registration list, then add roughly 10% extra. Reserve coffee cups, kettles, coffee machines and coolers early; these are often forgotten when refreshments are arranged after the activity programme.

Frequently asked questions

What do I need for a Bike Safety Day?: You need supplies for four areas: cycling activities, bike repairs, registration and refreshments. The plan includes 63 items, including helmets, practice bikes, cones, pumps, hand tools, tables, cups, coffee equipment and printed materials.
How many bike helmets do I need for a Bike Safety Day?: Prepare one helmet for every participant who needs to borrow one, based on the final registration list. Add at least 10% extra so a damaged, missing or poorly fitting helmet does not stop the activity.
When should I buy supplies for a Bike Safety Day?: Buy or reserve non-perishable equipment at least 2 to 3 weeks before the event. Confirm deliveries, rented furniture, bikes, helmets and repair equipment during the final week, after the participant list and programme are set.
What repair tools should I bring to a Bike Safety Day?: Pack bike pumps, tire levers, Allen key sets, wrenches and chain punches in one clearly marked repair kit. Have the kit ready before the bike mechanic arrives and keep a second pump available if several bikes are checked at once.

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