What to buy and bring for a Bike Market

A Bike Market needs more than tables for sellers and space for bicycles. You will need equipment for stalls, a clearly marked test course, signs for routes and parking, and practical supplies for payments, drinks and waste. This checklist helps you shop before setup day, including the small items that are often left until the last minute. Plan quantities around the number of exhibitors, visitors and hours the market will be open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Market tablesqty 12
Folding chairsqty 30
Beer tablesqty 4
Bicycle racksqty 8
Bar stoolsqty 4
Waste binsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 6
Power stripsqty 4
Mobile payment terminalsqty 2
Megaphone

Sports equipment

Traffic conesqty 20
Barrier tapeqty 4
Bike pumpsqty 3
Basic bike toolsqty 2

Decorations

Market stall bannersqty 6
Buntingqty 8
Name badgesqty 80
Directional signsqty 12
Information boardsqty 6

Lighting

LED light stringsqty 6
LED work lightsqty 4
Batteriesqty 24

Tableware

Reusable coffee cupsqty 100
Reusable drinking cupsqty 100
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 4

Cleaning

Dishpanqty 2
Dish brushesqty 4
Cleaning bucketsqty 3
Broom setsqty 3

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee milk - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Ice cubes - 10 bags
- Mini water ice lollies - 4 boxes
- Croissants - 50 pieces
- Mini currant buns - 50 pieces
- Pistolets - 40 pieces
- Multigrain bread - 4 loaves
- Young cheese - 2 kilos
- Ham - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Butter - 4 tubs
- Jam - 4 jars
- Cucumber - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Cookies - 6 packs
- Muesli bars - 4 boxes
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pepper - 1 jar
- Salt - 1 pack
- Cinnamon - 1 jar
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 10 pieces
- Rubber gloves - 6 pairs
- Hand soap - 4 bottles

Tips

Allow at least one market table per exhibitor, then add one separate table for registration or information. Confirm the exhibitor count before buying or hiring furniture.
For drinks, budget two to three servings per visitor during the first hour, plus extra water for anyone testing bikes. Chill drinks before opening and keep a separate cooler for supplies.
Mark the test course with traffic cones and barrier tape, and keep basic bike tools and pumps at the course entrance. Set these out before the first test ride rather than during check-in.
Bring one mobile payment terminal for each busy payment point and pack extension cords, power strips and spare batteries. Test every terminal, cable and light at least one day before the market.
Print directional signs, parking signs, bike labels and name badges with a few extras—around 10% more than your confirmed numbers. Late registrations, damaged labels and last-minute stall changes are common.

Frequently asked questions

How many tables do I need for a Bike Market?: Start with one market table per exhibitor, plus at least one information or registration table. Add a separate table for drinks or payments if those areas will be busy.
How many drinks should I buy for a Bike Market?: Plan for two to three drinks per person during the first hour, then add roughly one drink per person for each additional hour. Include extra water for exhibitors and people using the test course.
What do I need to mark a Bike Market test course?: Use traffic cones and barrier tape to define the route and keep spectators clear. Prepare the course at least 60 minutes before opening, with bike pumps and basic bike tools nearby.
How many signs and bike labels should I print?: Print signs for every entrance, parking route, test-course direction and key information point. Make about 10% extra bike labels and name badges beyond the confirmed exhibitor and registration numbers.

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