What you need for a beat-making workshop

A beat-making workshop needs more than laptops and headphones. Each participant needs a working station, a clear audio connection and enough power, while the teaching setup needs its own presentation laptop, projector and microphone. Plan the shopping and equipment check several days ahead so missing cables, adapters or USB storage do not stop the session. This list also covers coffee, drinks and serving supplies for breaks.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 34
Desk lampsqty 15

Equipment

Laptopsqty 15
MIDI controllersqty 15
Audio interfacesqty 15
Headphonesqty 17
Studio monitorsqty 2
Presentation laptop
Projector
Projection screen
Microphoneqty 2
USB sticksqty 20
USB hubsqty 8
USB cablesqty 20
Audio and jack cablesqty 20
Power stripsqty 10
Extension cordsqty 8
Cable reelsqty 2
Adaptersqty 10
Spare batteriesqty 2

Tableware

Mugsqty 36
Glassesqty 36
Platesqty 36
Cutlery setsqty 36
Serving bowlsqty 6
Serving spoonsqty 4

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 3
Cutting boardsqty 2
Bread knivesqty 2
Scissorsqty 2
Coolersqty 2

Decorations

Name badgesqty 35
Pensqty 40
Notepadsqty 35
A4 printing paper
Tapeqty 3
Directional signsqty 6

Cleaning

Bucketsqty 2
Cleaning clothsqty 10
Broom and dustpanqty 2
Mopqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Oat milk - 4 liters
- Semi-skimmed milk - 4 liter
- Sugar - 1 pack
- Mints - 1 box
- Spa Blue - 5 crates
- Spa Rood - 2 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Bananas - 35 pieces
- Apples - 35 pieces
- Grapes - 4 tubs
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Mixed nuts - 3 bags
- Rice cakes - 4 packs
- Hummus - 6 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 6 tubs
- Whole grain bread - 8 loaves
- White rolls - 40 pieces
- Young cheese - 2 kilograms
- Vegan cheese - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus spread - 1 kilogram
- Lettuce - 4 heads
- Tomatoes - 2 kilograms
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Pepper - 1 can
- Salt - 1 pack
- Olive oil - 1 bottle
- Cookies - 6 packs
- Chocolate bars - 35 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 1 box

Tips

Plan one laptop, MIDI controller, audio interface and pair of headphones per participant, plus at least one spare cable for each connection type. Test every workstation with the project template before participants arrive.
Count power strips and extension cords by table rather than by room. Leave enough sockets for laptops, interfaces and desk lamps, and keep one spare adapter and a set of spare batteries available.
Bring at least one USB stick for transferring templates or audio files, plus USB hubs if a laptop has fewer ports than the workstation requires. Copy the teaching materials to a backup USB stick before setup day.
Keep the presentation laptop, projector, projection screen and microphone separate from the participant stations. Connect and test this teaching setup before the workshop starts, not during the first exercise.
For a half-day session, plan roughly two to three drinks per person for the first hour and one to two per person for each additional hour. Match mugs, glasses, plates and cutlery to the registered participant count, then add about 10% spare pieces.

Frequently asked questions

What equipment do I need for a beat-making workshop?: Plan one laptop, MIDI controller, audio interface and pair of headphones per participant. Add a presentation laptop, projector, screen and microphone for teaching, plus USB hubs, cables, power strips and adapters.
How many laptops do I need for a beat-making workshop?: Use one laptop per participant if everyone creates a beat individually. Bring at least one additional laptop for presenting the exercises and keep one spare device available if the budget and equipment allow.
How many headphones are needed for a beat-making workshop?: Provide one pair of headphones per participant and one for each workshop leader who needs to monitor audio. Add one or two spare pairs so a damaged cable does not stop a workstation.
How much coffee and water should I buy for a beat-making workshop?: For a session of up to four hours, plan roughly two to three drinks per person in the first hour and one to two per person for each later hour. Prepare coffee and hot water before arrival, using coffee makers, kettles and thermos flasks so breaks do not interrupt the workshop.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.