What you need for a beach volleyball tournament

Use this shopping list to prepare a beach volleyball tournament without last-minute runs to the store. It covers the items needed to mark and run the courts, record matches, serve drinks and food, and keep players comfortable between games. Check rental items early, especially tents, tables, nets and sound equipment. Buy or pack consumables only after you know the number of teams and participants, then add a small buffer for spills, lost cups and extra matches.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 30
Beer benchesqty 4
Tableclothsqty 8

Sports equipment

Volleyball netsqty 4
Net polesqty 8
Field linesqty 8
Beach volleyballsqty 12
Scoreboardsqty 8
Scorecardsqty 100
Whistlesqty 10
Ball pumpsqty 4
Needles for ball pumpsqty 12
Pressure gaugesqty 2
Marker conesqty 30
Rake the sandqty 4
Measuring tapesqty 2
Medalsqty 12
Trophiesqty 3

Equipment

Portable speakersqty 2
Megaphone
Extension cordsqty 4
Power stripsqty 4
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2

Tableware

Reusable cupsqty 120
Platesqty 100
Cutlery setsqty 100
Pouring jugsqty 8
Serving plattersqty 12
Serving traysqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Pliersqty 6
Serving spoonsqty 6
Thermos flasksqty 4
Water jerry cansqty 4

Decorations

Buntingqty 8
Beach volleyball bannersqty 4
Balloon bundlesqty 6
Directional signsqty 12
Program postersqty 8

Lighting

LED work lightsqty 6
LED string lightsqty 4

Cleaning

Waste binsqty 8
Recycling binsqty 4
Broom setsqty 4
Litter pickersqty 4
Mop setsqty 2
Cleaning glovesqty 10
First aid kitsqty 2

Catering

Groceries
- Spa Blue - 12 crates
- Spa Rood - 4 crates
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 4 packs
- Tea - 3 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Sweetener - 2 boxes
- Lemons - 2 kilos
- Ice cubes - 15 bags
- Sandwiches - 80 pieces
- Vegetarian sandwiches - 20 pieces
- Vegan sandwiches - 10 pieces
- Gluten-free rolls - 10 pieces
- Whole wheat wraps - 30 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Cheese slices - 4 packs
- Hummus wraps - 20 pieces
- Chicken salad - 4 tubs
- Raw vegetable salad - 6 tubs
- Cherry tomatoes - 4 kilos
- Cucumbers - 10 pieces
- Bell peppers - 12 pieces
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Oranges - 6 kilos
- Muesli bars - 100 pieces
- Protein bars - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Cookies - 8 packs
- Vegan cookies - 4 packs
- Gluten-free cookies - 4 packs
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 4 packs
- Napkins - 8 packs
- Paper straws - 200 pieces
- Wooden stirrers - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Cleaning wipes - 4 packs
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Trash bags - 6 rolls
- Recycling bags - 4 rolls
- Freezer bags - 2 boxes
- Ice packs - 20 pieces
- Disposable tableware for first aid - 2 packs
- Bandages - 4 boxes
- Sterile gauze pads - 4 packs
- Disinfectant wipes - 6 packs
- Sports tape - 8 rolls
- Blister plasters - 4 boxes
- Wound cleanser - 4 bottles

Tips

Count registered players and officials before buying drinks and disposable supplies. For a full tournament day, plan roughly 2–3 drinks per person for the first hour, then 1 drink per person per hour.
Check volleyball equipment at least one day before the tournament. Test every net and pole, inflate the balls, and bring pump needles and a pressure gauge; these small items are easy to overlook.
Reserve tents, tables, chairs and beer benches as soon as the venue is confirmed. Outdoor shade and seating are often the first rental items to run out, and setup takes longer if everything arrives separately.
Prepare scorecards, scoreboards, team numbers and marker cones before opening registration. Pack them in one clearly labelled box so referees are not searching for paperwork once the first match starts.
Charge portable speakers and the megaphone the evening before, then test extension cords and power strips on site. Keep the first aid kit and coolers accessible rather than storing them behind tables or under a tent.

Frequently asked questions

What equipment do I need for a beach volleyball tournament?: For each playing court, plan on a volleyball net, two net poles, field lines, a scoreboard, scorecards, marker cones and at least two beach volleyballs. Add a ball pump, spare needles, a pressure gauge and a rake for the sand.
How many volleyballs do I need for a tournament?: Start with at least two balls per court, plus one spare for every two courts. For four courts, that means 10 balls; check their pressure before players arrive.
How much food and drink should I buy for a beach volleyball tournament?: Use the final participant count as your base and allow 2–3 drinks per person during the first hour, followed by about 1 per person per hour. Add 10% extra cups, plates and cutlery to cover losses and unexpected guests.
When should I reserve tents and tournament equipment?: Reserve tents, tables, chairs, nets and sound equipment as soon as the date and venue are fixed, preferably several weeks ahead. Recheck the booking and collect rental items at least one day before the event.

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