What to Buy for a Ballet Workshop

A ballet workshop needs more than a studio and a playlist. Plan supplies for registration, movement, refreshments and equipment checks so participants can change, train and take breaks comfortably. Use the confirmed attendance number to calculate drinks, cups, snacks and name badges, then check what the studio already provides. Arrange anything missing at least one week before the workshop, especially portable ballet bars, mats and sound equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 36
Registration desk
Clothes racksqty 2

Sports equipment

Portable ballet barsqty 6
Yoga and exercise matsqty 30
Resistance bandsqty 30
Foam rollersqty 10
Towelsqty 36

Equipment

Bluetooth speakerqty 2
Tablet for music
Charging cablesqty 3
Extension cordsqty 3
Power stripsqty 3

Tableware

Reusable drinking glassesqty 40
Coffee cupsqty 36
Platesqty 36
Cutlery setsqty 36
Serving spoonsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3
Serving bowlsqty 8
Serving plattersqty 6

Decorations

Name badgesqty 36
Tableclothsqty 6
Flower arrangementsqty 4
Program postersqty 4

Lighting

LED string lightsqty 4

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mop setsqty 2
Bucketsqty 3
Microfiber clothsqty 12
Waste binsqty 4

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Lemons - 6 pieces
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Tonic - 2 bottles
- Bananas - 36 pieces
- Apples - 36 pieces
- Grapes - 3 kilos
- Mandarins - 3 kilo
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Salted crackers - 4 packs
- Rice cakes - 4 packs
- Hummus - 1 kilo
- Cream cheese - 750 grams
- Young cheese - 1,5 kilo
- Hummus vegetables - 2 kilos
- Wholemeal bread - 6 loaves
- Gluten-free bread - 2 loaves
- Vegetarian quiche - 4 pieces
- Vegetable soup - 6 liters
- Baguettes - 6 pieces
- Herb butter - 750 grams
- Mixed salad - 3 kilos
- Cherry tomatoes - 2 kilos
- Cucumbers - 8 pieces
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 1 jar
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Cookies - 4 packs
- Dark chocolate bars - 6 pieces
- Diet cookies - 2 packs
- Napkins - 200 pieces
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Parchment paper - 1 roll
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 6 packs

Tips

Prepare one name badge per participant, plus 10% extra for last-minute registrations or damaged labels. Keep them at the registration desk with the participant list.
Allow at least 500 ml of drinking water per participant for a half-day workshop. Chill the drinks several hours before arrival and provide reusable drinking glasses if bottles are not being used.
For movement work, plan one yoga or exercise mat for every participant who will be stretching at the same time. Check the dance floor first and keep spare towels nearby for equipment and spills.
Check portable ballet bars, resistance bands and foam rollers at least 24 hours before the workshop. Confirm that every powered item has its charging cable, and pack one extension cord and power strip for the sound setup.
For a coffee and tea break, provide one coffee cup per guest plus 10% extra, and prepare at least two servings per person. Set out plates, cutlery and serving spoons before the first break so the registration desk does not become the refreshment station.

Frequently asked questions

What do I need for a ballet workshop?: Plan registration supplies, portable ballet bars, mats, towels, resistance bands, foam rollers and a Bluetooth speaker with a music device. You will also need drinking glasses, coffee and tea equipment, refreshments, name badges and power accessories.
How many mats do I need for a ballet workshop?: Use one mat per participant who will stretch or do floor exercises at the same time. For 20 participants, prepare 20 mats and keep 2 additional mats available if storage and budget allow.
How much water should I buy for a ballet workshop?: Allow at least 500 ml per participant for a half-day workshop, and more for a full-day session or warm studio. For 20 people, that means a minimum of 10 litres, excluding coffee and tea.
When should I buy supplies for a ballet workshop?: Buy non-perishable supplies and confirm borrowed equipment at least one week in advance. Chill drinks and check batteries, charging cables and sound equipment 24 hours before the workshop.

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