Youth picnic shopping list

Plan food, drinks, serving equipment, seating, shade, and activities before you head to the park. This youth picnic shopping list is built for a group event where sandwiches and wraps, fruit, snacks, and chilled drinks are served outdoors. Bring reusable tableware, coolers, blankets, and waste bins, then check power needs before packing speakers. Buy per attendee, with extra portions for late arrivals and active games.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 50
Picnic blanketsqty 10
Buffet tablesqty 3
Waste binsqty 6

Tableware

Reusable platesqty 60
Reusable bowlsqty 60
Reusable cupsqty 100
Reusable cutleryqty 60
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 3

Equipment

Bluetooth speakersqty 2
Power banksqty 4
Extension cordsqty 3
Power stripsqty 3
Coolersqty 5
Thermos bottlesqty 4

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Measuring cupsqty 2
Aluminum traysqty 12
Ice packsqty 20

Decorations

Buntingqty 6
Tableclothsqty 6
Welcome sign
Chalkboardsqty 3

Sports equipment

Footballsqty 3
Volleyballqty 2
Frisbeesqty 5
Badminton setsqty 3
Tug of war rope
Game cardsqty 6

Lighting

LED string lightsqty 4
LED lampsqty 6

Cleaning

Waste sorting binsqty 4
Washing-up tubsqty 3
Hand broomsqty 2
Litter pickersqty 3
Hand sanitizerqty 4

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Whole grain wraps - 50 pieces
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Chicken breast slices - 2 kilos
- Vegetarian spreads - 1.5 kilos
- Cream cheese - 1 kilo
- Butter - 500 grams
- Eggs - 30 pieces
- Arugula - 6 bags
- Lettuce - 6 heads
- Cucumbers - 10 pieces
- Tomatoes - 5 kilos
- Bell peppers - 3 kilos
- Red onions - 1 kilo
- Grated carrot - 1 kilo
- Pickles - 2 jars
- Herb cream cheese - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto sauce - 3 jars
- Pasta salad - 6 kilos
- Potato salad - 5 kilos
- Falafel - 3 kilos
- Herb mix - 4 sachets
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Apples - 50 pieces
- Bananas - 50 pieces
- Grapes - 5 kilos
- Melons - 4 pieces
- Watermelons - 2 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa sauce - 4 jars
- Cookies - 6 packs
- Brownies - 60
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 liters
- Multifruit juice - 6 liters
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Lemons - 10 pieces
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Ice cubes - 10 bags
- Dish soap - 2 bottles
- Sponges - 2 packs
- Paper towels - 6 rolls
- Napkins - 6 packs
- Wet wipes - 4 packs
- Trash bags - 3 rolls
- Plastic gloves - 2 boxes
- Hand soap - 3 bottles
- Toilet paper - 2 packs

Tips

Plan 2 sandwiches or wraps per young person, then add 1 extra portion for every 10 attendees. Prepare them close to serving time and keep fillings chilled.
Buy 2 to 3 drinks per person for the first hour, then 1 drink per person for each additional hour. Pack extra water separately from sweet drinks.
Bring 1 reusable plate, bowl, cup, and set of cutlery per attendee, plus 10% extra. Serving platters and tongs prevent shared food from being handled directly.
Allow at least 1 picnic blanket spot per 2 people and provide shade with party tents. Pack tablecloths, a welcome sign, and waste bins before loading the food.
Chill drinks overnight and freeze ice packs at least 12 hours ahead. Test Bluetooth speakers, power banks, extension cords, and power strips the day before if music is planned.

Frequently asked questions

What food do I need for a youth picnic?: Plan 2 sandwiches or wraps per person, plus fruit and 1 to 2 snack portions per person. Add 10% extra food when attendance may change or the picnic lasts more than 3 hours.
How many drinks should I buy for a youth picnic?: Allow 2 to 3 drinks per person for the first hour and 1 additional drink per person for every later hour. Include water and keep at least one cooler reserved for chilled drinks.
How much reusable tableware do I need?: Pack one plate, bowl, cup, and cutlery set per attendee, plus 10% extra. For 30 people, that means 33 of each item so replacements are available.
When should I prepare food and chill drinks for a picnic?: Freeze ice packs at least 12 hours before the event and chill drinks overnight. Wash fruit and vegetables and prepare sandwiches or wraps on the day, as close to serving time as practical.

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