What to buy and bring for a Work Day

A Work Day needs more than tools for the jobs themselves. You also need enough protective equipment, tables, seating, drinks and cleanup supplies for the people using the space. Plan equipment by workstation, then add shared items such as extension cords, waste bins and first aid kits. This checklist helps you spot the easy-to-forget supplies before participants arrive, especially safety gear, coffee equipment and materials for clearing the site afterward.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 40
Folding tableqty 2
Waste binsqty 6

Tools

Cordless drill driversqty 4
Hand tool setsqty 6
Hammersqty 6
Screwdriver setsqty 6
Spirit levelsqty 3
Measuring tapesqty 6
Hand sawsqty 4
Pliersqty 6
Extension cordsqty 4
Hand trucksqty 2

Safety

Safety gogglesqty 20
Work glovesqty 40
Hearing protectionqty 12
First aid kitsqty 2
Barrier tapeqty 2

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3

Tableware

Reusable cupsqty 60
Reusable platesqty 50
Cutlery setsqty 50
Serving jugsqty 4

Cleaning

Broomsqty 4
Litter pickersqty 4
Bucketsqty 6
Mopsqty 4
Spongesqty 8
Hand broomsqty 4

Equipment

Work lightsqty 4
Power stripsqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Coffee milk - 2 bottles
- Still water - 8 bottles
- Carbonated water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Lemons - 8 pieces
- Herbal tea - 1 box
- Cookies - 6 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 2 bags
- Baguettes - 8 pieces
- Sandwiches - 50 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Hummus - 6 tubs
- Herb cream cheese - 4 tubs
- Chicken breast topping - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Lettuce - 4 heads
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Vegetarian soup - 6 litres
- Tomato soup - 6 liters
- Croutons - 3 packs
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Mustard - 1 jar
- Pepper - 1 can
- Salt - 1 pack
- Olive oil - 1 bottle
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Paper towels - 4 packs

Tips

Set aside one complete tool setup for each active workstation, including measuring tapes, spirit levels, hand tools and the cordless drill drivers needed for the planned repairs or painting work.
Provide safety equipment at the entrance before work starts: work gloves and safety goggles for everyone, plus hearing protection wherever drills or other noisy tools are used. Keep at least one first aid kit accessible.
Bring one work table or folding table for each active setup, then add chairs and a separate rest area. A rest area is easy to forget when all tables are assigned to the work itself.
Plan drinks for the whole session, not just arrival. Use coffee machines or kettles, thermos flasks, reusable cups, serving jugs and coolers so coffee, tea and cold drinks can be refilled during the day.
Prepare cleanup supplies before the first task begins: waste bins, brooms, litter pickers and buckets should be available on site. Arrange waste disposal in advance rather than waiting until the grounds are cleared.

Frequently asked questions

What tools do I need for a Work Day?: For general repairs and maintenance, prepare cordless drill drivers, hand tool sets, hammers, screwdriver sets, spirit levels, measuring tapes, hand saws and pliers. Add extension cords and hand trucks if tools or materials must be moved between workstations.
How much safety equipment should I buy for a Work Day?: Prepare work gloves and safety goggles for every participant who may handle tools or materials. Keep hearing protection available for all people working near drills, and place at least one first aid kit where it can be reached quickly.
How many tables and chairs do I need for a Work Day?: Allow one work table or folding table for each active workstation, plus a separate table if you need a drinks or serving point. Provide enough chairs for the planned rest area and add seating for anyone not continuously working.
What drinks and serving supplies are needed for a Work Day?: Bring coffee machines or kettles, thermos flasks, reusable cups, serving jugs and coolers. Refill drinks during the session, and plan enough cups and serving items for every participant rather than only the first break.

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