What you need for a women's football tournament

A women’s football tournament needs more than match balls and goals. You’ll need enough bibs and cones to run several games, plus practical supplies for changing areas, registration, refreshments and the officials’ table. Plan for wet weather, flat balls, missing shoelaces and limited power access before match day. This shopping list covers the equipment and consumables that are easy to overlook when teams, referees and volunteers arrive at the same time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
Tableclothsqty 8
Clothes racksqty 4

Sports equipment

Match ballsqty 12
Spare ballsqty 4
Conesqty 40
Marker conesqty 80
Competition bibsqty 40
Goal netsqty 4
Field marking tapeqty 4
Ball pumpqty 2
Needle valvesqty 6
Whistlesqty 6
Referee cardsqty 6
Captain's armbandsqty 8
Spare shoelacesqty 12
Training laddersqty 2
Stretch matsqty 10

Equipment

Portable Sound System
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 4
Mobile phone chargersqty 4
Power banksqty 2
Coolersqty 4
Ice packsqty 16

Tableware

Reusable drinking cupsqty 180
Reusable coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 2
Storage binsqty 12
Thermos flasksqty 4
Bottle openersqty 4

Decorations

Buntingqty 8
Team name signsqty 8
Direction signsqty 10
Prize gobletsqty 3
Medal ribbonsqty 24
Trophiesqty 3

Lighting

LED lampsqty 6
Battery lanternsqty 4

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Dustpan and brushqty 3
Broomqty 3
Mop setsqty 3
Bucketsqty 4
Hand broomsqty 4
Hand soap dispensersqty 6
Towel rollsqty 8
First aid kitsqty 2
Fever thermometersqty 2

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Sports drink - 48 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Whole grain bread - 10 loaves
- White bread - 6 loaves
- Wholegrain rolls - 80 pieces
- White buns - 80 pieces
- Sliced cheese - 3 kilogram
- Ham slices - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Butter - 2 kilograms
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Apples - 12 kilograms
- Bananas - 8 kilograms
- Grapes - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Muesli bars - 120 pieces
- Currant buns - 60 pieces
- Cookies - 6 packs
- Gluten-free crackers - 3 packs
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 4 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Napkins - 400 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Rubber gloves - 6 pairs
- Bandages - 4 boxes
- Sterile gauze pads - 4 packs
- Elastic bandages - 8 pieces
- Cold compresses - 12 pieces

Tips

Count one match ball per active pitch, then add at least one spare ball for every two pitches. Check and pump them before teams arrive, and keep the needle valves with the ball pump.
Prepare one competition bib for every player who may need a contrasting colour, plus 10–15% extra. Spare bibs are useful when teams have similar kits or a player joins late.
Bring at least one whistle and a set of referee cards for each referee, with one complete spare set. Pack captain’s armbands and spare shoelaces in the same sports-equipment box so they are easy to find.
For drinks, provide one reusable cup per participant and volunteer, then add 10% extra. Keep coolers and ice packs ready before the first match; chilled supplies are often forgotten until the schedule is already underway.
Test the portable sound system and wireless microphones at least one day before the tournament. Take extension cords, power strips, chargers and power banks, and keep the public-address setup away from changing rooms and wet areas.

Frequently asked questions

How many footballs do I need for a women's football tournament?: Use one match ball for each pitch in simultaneous use and keep at least one spare ball for every two pitches. For four pitches, that means four match balls plus two spares.
How many football bibs should I buy?: Allow one bib for each player who may need a different colour, plus 10–15% extra. For 80 players, prepare at least 88 bibs so size, colour and late-registration problems do not stop a match.
How many reusable cups are needed for a football tournament?: Plan one cup per participant, referee and volunteer, plus 10% extra. For 100 people, prepare about 110 cups and have coolers and ice packs ready before the first game.
When should I check the tournament equipment?: Do a full equipment check at least 24 hours before kick-off, including balls, goal nets, cones, bibs, whistles and the sound system. Pump the balls and test microphones again during setup on the day.

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