Windsurfing competition checklist

A windsurfing competition depends on more than a course and a start signal. You need the venue, permits, safety cover, judging, registration and weather limits settled before competitors arrive. Work through the plan in order: define the format, confirm the water and rescue arrangements, then lock the participant list and prepare race-day materials. The final checks focus on batteries, radios, flags, buoys and clear responsibilities on shore and on the water.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set competition format
2 people
Confirm the competition venue
Check permits
Prepare safety plan
2 people
Reserve rescue boat
Arrange contest jury
Set start and finish rules
2 people
Send invitations
2 people
Publish registration form
Process registrations
2 people
Collect dietary requirements
Send Participant Confirmations
Assign start numbers
2 people
Prepare jury forms
2 people
Order prizes
Book catering
Check the weather forecast
Set wind limits
2 people
Close the participant list
Print the starting lists
Do the shopping
2 people
Check materials
3 people
Charge batteries
Finalize the Weather Forecast
2 people
Distribute roles and walkie-talkies
2 people
Inspect the site
3 people
Set up the competition office
3 people
Set up tables and chairs
3 people
Build party tents
4 people
Lay out course buoys
4 people
Lay out the course on the water
5 people
Set up the start and finish line
3 people
Set up an anemometer
2 people
Test audio and microphone
2 people
Set up the first aid station
2 people
Check the lifeboat
3 people
Set up catering
3 people
Chill drinks
2 people
Lay out bib numbers
2 people
Hold volunteer briefing
4 people

Event

Open the registration desk
3 people
Register participants
3 people
Hand out race numbers
2 people
Do the equipment and safety check
3 people
Explain the competition rules
2 people
Give the safety briefing
3 people
Guide participants to the start area
3 people
Give the start signal
2 people
Record race progress
4 people
Keep the lifeboat on standby
3 people
Check off finishers
2 people
Process interim results
2 people
Refill drinks
2 people
Serve snacks and sandwiches
3 people
Collect tableware and waste
2 people
Check results
3 people
Prepare the awards ceremony
2 people
Honor the winners
3 people
Provide music
See off the last participants
2 people

Aftercare

Remove course buoys from the water
5 people
Remove the start and finish line
3 people
Clean Lifeboat
2 people
Dismantle the competition office
3 people
Take down tents and decor
4 people
Wash dishes
2 people
Collect and sort waste
3 people
Clean the grounds
4 people
Store materials dry
3 people
Collect walkie-talkies and batteries
2 people
Publish results
Thank participants
Return borrowed materials
2 people
Clear away leftover groceries
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 30
Registration desk
Judges' table
Bar stoolsqty 4

Sports equipment

Course buoysqty 12
Anchor weightsqty 12
Anchor linesqty 12
Starting flag
Finish flag
Signal hornsqty 2
Anemometer
Life ringsqty 4
Throw linesqty 2
Lifeboat
Paddlesqty 2
Spare finsqty 3
Spare sailsqty 2
Spare boomqty 2
Start number vestsqty 70
Ratchet strapsqty 12
Waterproof storage boxesqty 6
First aid kitsqty 2
Blanketsqty 6
Life jacketsqty 8
Waterproof flashlightsqty 4

Equipment

Walkie-talkiesqty 8
Spare batteriesqty 8
Speaker
Microphone
Mixer
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Laptop
Printer

Tableware

Reusable drinking cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 50
Water jugsqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Serving traysqty 6
Serving spoonsqty 6

Decorations

Competition banner
Beach flagsqty 4
Prize tablecloth
Winner ribbonsqty 6

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Waste binsqty 8
Trash bagsqty 40
Hand broomsqty 3
Eye-catchersqty 2
Washing-up tubsqty 3
Cleaning clothsqty 12
Hand soap dispensersqty 4
Paper towelsqty 8

Catering

Groceries

Tips

Set the competition format and wind limits before opening registration. This gives competitors clear expectations and lets you decide when a race must be postponed or cancelled.
Book the rescue boat and complete the safety plan early, not during the final week. Include life rings, throw lines, paddles and a clear procedure for bringing a sailor back to shore.
Close the participant list before printing starting lists and number vests. Allow at least 24 hours to check names, dietary requirements, start numbers and any late changes.
Keep race equipment in waterproof storage boxes and check every course buoy, anchor weight and anchor line together. Test the starting and finish flags and confirm that signal horns can be heard from the course.
Charge walkie-talkies and spare batteries the day before the event, then distribute them with roles. Test the speaker, microphone, mixer, extension cords and power strips before competitors gather at registration.

Frequently asked questions

How far in advance should I organise a windsurfing competition?: Start venue confirmation, permits, the safety plan and the rescue boat at least 8 to 12 weeks before the competition. Open registration only after the format and basic safety arrangements are confirmed.
When should I check the weather for a windsurfing competition?: Check the forecast daily during the final week and make the final weather assessment 24 hours before the start. On event day, measure the wind before each race and apply the pre-set wind limits consistently.
What safety equipment is needed for a windsurfing competition?: Plan for a rescue boat, life rings, throw lines, paddles and reliable communication with walkie-talkies. Check the equipment at least 24 hours before launch and assign named people to rescue and shore-safety roles.
When should I close registration and print the starting list?: Close the participant list at least 24 hours before the first race whenever possible. Use that time to process changes, assign start numbers, print lists and prepare jury forms without rushing on race morning.

Start this plan in Lizzt

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