What to bring for a wild walk

A wild walk needs more than food and a route map. You also need reliable lighting, visible guides, communication equipment and a clear way to register everyone before setting off. This shopping list covers the practical supplies for the walk itself and the gathering point, including drinks, serving equipment, safety items and cleanup supplies. Adjust quantities to your confirmed participant count, then buy or collect perishables one to two days before the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 4
Folding chairsqty 8
Picnic benchesqty 4
Party tent

Tableware

Reusable cupsqty 40
Reusable mugsqty 40
Platesqty 40
Cutlery setsqty 40
Thermos flasksqty 6

Kitchen

Coolersqty 4
Serving traysqty 4
Serving tongsqty 4
Water jugsqty 6
Cutting boardsqty 3
Bread knivesqty 3

Equipment

Flashlightsqty 10
Headlampsqty 10
Power banksqty 6
Walkie-talkiesqty 6
Navigation devicesqty 4
Mobile phonesqty 4
Charging cablesqty 6
Clipboardsqty 6
Pensqty 20

Lighting

LED lanternsqty 8
Spare batteriesqty 24

Sports equipment

Reflective vestsqty 8
Whistlesqty 6
Walking sticksqty 6

Cleaning

Waste binsqty 4
Soap dispenserqty 2
First aid kitqty 2
Emergency blanketsqty 6
Disinfecting wipesqty 2

Decorations

Route signsqty 12
Conesqty 16
Barrier tapeqty 4

Catering

Groceries
- Spa Blue - 48 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Honey - 1 jar
- Lemons - 8 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Party nuts - 3 bags
- Muesli bars - 40 pieces
- Cookies - 5 packs
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Baby carrots - 2 kilos
- Cucumber - 6 pieces
- Hummus - 4 tubs
- Wholemeal bread - 6 loaves
- Butter - 3 packs
- Jam jars - 3 jars
- Cheese - 2 kilos
- Vegetarian spread - 4 tubs
- Salt - 1 pack
- Pepper - 1 jar
- Cinnamon - 1 jar
- Napkins - 4 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Hand sanitizer gel - 4 bottles

Tips

Plan one reusable cup per participant, plus at least 10% extra for loss or contamination. Bring two to three drinks per person for the first hour and keep water in jugs or coolers at the starting point.
Provide one flashlight or headlamp for every person leading or supervising the walk, with spare batteries for at least half of those lights. Charge power banks and check every light the day before.
Give each guide and chaperone a reflective vest and a whistle. Test the walkie-talkies on the route before participants arrive, because coverage can change between the starting point and wooded sections.
Prepare enough plates and cutlery sets for the full registered group, plus 10% extra. Pack thermos flasks, serving trays and tongs with the catering rather than leaving them at the venue.
Keep a first aid kit, waste bins, soap dispenser and phone charging cables at the registration point. Put the first aid kit where a guide can reach it quickly, not inside a packed catering box.

Frequently asked questions

How much food and drink do I need for a wild walk?: Plan one meal or substantial snack per registered participant, plus 10% extra. Allow two to three drinks per person for the first hour, with extra water if the route is long or the weather is warm.
How many flashlights do I need for a night wildlife walk?: Provide one flashlight or headlamp for every guide, chaperone and other person responsible for safety. Keep spare batteries for at least half of the lights and test everything 24 hours before the walk.
What safety equipment should I bring on a wild walk?: Bring one reflective vest and whistle for each guide or chaperone, along with a first aid kit, charged mobile phones and walkie-talkies where needed. Check the equipment and communication range on the final route check, ideally one day before the event.
How many plates, cups and cutlery sets should I buy?: Use the final registration total and add 10% extra to each item. For 30 participants, prepare at least 33 cups, 33 plates and 33 cutlery sets, then pack reusable mugs if hot drinks are served.

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