What you need for a watercolor workshop
A watercolor workshop needs more than paint and paper. Plan one watercolor pad, paint set, brush selection, mixing palette, and water bowl per participant, then add shared setup supplies for tables, drying, and cleanup. Pencils, erasers, sharpeners, painter’s tape, and drawing boards keep the exercises organised. If you serve coffee, tea, or snacks, arrange cups, glasses, plates, cutlery, serving trays, and waste bins before participants arrive.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 24
- Reception desk
- Serving buffet
- Waste binsqty 3
Workshop materials
- Watercolor padsqty 24
- Watercolor paint setsqty 24
- Brushesqty 72
- Mixing palettesqty 24
- Water bowlsqty 48
- Pencilsqty 30
- Erasersqty 24
- Sharpenersqty 12
- Painter's tapeqty 12
- Drawing boardsqty 24
- Drying racksqty 4
- Protective apronsqty 24
Tableware
- Coffee cupsqty 30
- Glassesqty 30
- Dinner platesqty 30
- Soup bowlsqty 30
- Cutlery setsqty 30
Equipment
- Kettlesqty 2
- Coffee maker
- Extension cordsqty 3
- Power stripsqty 4
- Hand dryer
Kitchen
- Thermos flasksqty 3
- Serving traysqty 4
- Soup bowls for buffetqty 3
Decorations
- Name card holdersqty 24
- Table runnersqty 6
- Notice boardsqty 2
Lighting
- Table lampsqty 6
Cleaning
- Cleaning spongesqty 6
- Microfiber clothsqty 12
- Dish brushesqty 3
Catering
- Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Granulated sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Still water - 4 bottles
- Sparkling water - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Sandwich rolls - 30 pieces
- Butter - 500 grams
- Young cheese - 1,5 kilo
- Hummus - 1 kilo
- Turkey breast - 750 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Iceberg lettuce - 3 heads
- Apples - 24 pieces
- Grapes - 2 kilos
- Crackers - 6 packs
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Whole grain cookies - 4 packs
- Vegetable soup - 8 liters
- Baguettes - 8 pieces
- Herb butter - 500 grams
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paper napkins - 3 packs
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 30 pieces
Tips
- Buy one watercolor pad and one paint set per participant, plus at least one spare set for damaged or missing materials. Check every set before the workshop rather than discovering dried paint during setup.
- Provide at least two brushes per participant, with different sizes, and one mixing palette and water bowl per person. Label shared materials if several groups will work at the same time.
- Cover every table with protective material and keep painter’s tape available for securing paper. Plan one drawing board per participant if the exercises require a firm surface.
- Set up a drying rack or another dedicated drying area before the first painting begins. Allow enough space for each sheet to lie flat without touching wet work from another participant.
- For refreshments, count one coffee cup and one glass per participant, then prepare extra tableware for staff and replacements. Chill groceries and place serving trays, waste bins, and buffet bowls before registration starts.
Frequently asked questions
- What supplies does each person need for a watercolor workshop?
- Plan one watercolor pad, one watercolor paint set, at least two brushes, one mixing palette, one water bowl, one pencil, one eraser, and one sharpener per person. Add a drawing board and protective apron for each participant when the format requires them.
- How much watercolor paper should I buy per participant?
- Buy at least one watercolor pad per participant for a single workshop. Add 10% spare paper, so a group of 20 needs 22 pads if each person uses one pad.
- How many brushes do I need for a watercolor class?
- Allow at least two brushes per participant in different sizes. For 20 people, prepare 40 brushes, plus a few spare brushes for replacements.
- When should I prepare the materials for a watercolor workshop?
- Check and sort the materials at least one day before the workshop. Set out paper, paint, brushes, palettes, water bowls, pencils, and table protection before participants arrive, leaving 30 to 45 minutes for final setup.
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