Water Polo Tournament Shopping List

A water polo tournament needs more than balls, goals and swim caps. Plan supplies for the pool deck, officials, teams, spectators and the prize table, with separate storage for wet and dry items. Drinks, snacks and coffee are easy to underestimate when teams play several matches. Check power, lighting and weather protection before shopping, especially if the pool area has limited outlets or shelter.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Folding tableqty 2
Party tentqty 2
Changing room benchesqty 8

Sports equipment

Water polo goalsqty 2
Water polo ballsqty 12
Swim capsqty 120
Goal Netsqty 4
Field linesqty 2
Conesqty 20
Whistlesqty 8
Stopwatchesqty 4
Scoreboardsqty 2
Referee cardsqty 8
Team bibsqty 40
Towelsqty 20
Waterproof score folderqty 2

Equipment

Laptop
Printer
Sound system
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 4
Coolersqty 4
Kettlesqty 2
Coffee makerqty 2

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60
Serving plattersqty 12
Pouring jugsqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 8
Pliersqty 6
Ice packsqty 20
Thermos flasksqty 4

Decorations

Tournament flagsqty 8
Bannersqty 4
Team table cardsqty 8
Prize tableclothqty 2

Lighting

String lightsqty 4
Battery lanternsqty 6

Cleaning

Waste binsqty 8
Dustpan and brushqty 2
Bucketsqty 4
Mopsqty 4
Cleaning glovesqty 8
Hand soap dispensersqty 4
Hand sanitizer pumpsqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Ice tea - 12 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Coffee - 2 kilos
- Tea - 2 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 20 kilo
- Buns - 150 pieces
- Whole grain bread - 8 loaves
- Kaiser rolls - 80 pieces
- Herb butter - 12 tubs
- Young cheese - 4 kilos
- Back ham - 3 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Apples - 120 pieces
- Bananas - 100 pieces
- Grapes - 8 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Muesli bars - 150 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 2 kilos
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 100 pieces
- Dish soap - 2 bottles
- Dishwasher tablets - 40 pieces
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Sponges - 12 pieces
- Tea towels - 12 pieces

Tips

Plan 2 to 3 drinks per person for the first hour, then 1 drink per person for each additional hour. Include water as well as other drinks, and chill them before teams arrive.
Provide at least 1 snack portion per participant and referee, plus 10% extra. Keep snacks separate from pool equipment and check collected dietary requirements before buying.
Take one waterproof folder for each scoring station, with spare paper and pens. Wet score sheets are difficult to replace once matches have started.
Count cups, plates and towels by role rather than by team only. Add at least 10% spare cups and keep a separate supply for referees, the table jury and first aid coverage.
Test the laptop, printer, sound system, microphone, extension cords and power strips at least 24 hours before the tournament. Pack rechargeable lamps as backup if matches or registration run into low light.

Frequently asked questions

How many drinks do I need for a water polo tournament?: Allow 2 to 3 drinks per person for the first hour and 1 additional drink per person for every hour after that. Add about 10% extra for warm weather, delays and spectators.
How much food should I buy for a water polo tournament?: Buy at least 1 snack portion per participant and referee, plus 10% extra. Add separate options for every dietary requirement collected during registration.
What should I bring for water polo match scoring?: Pack scoreboards, stopwatches, whistles, referee cards, waterproof score folders and spare writing supplies. Test the scoring setup at least 24 hours before the first match.
When should I chill drinks for the tournament?: Chill drinks the day before whenever possible, especially if several teams arrive at once. Put a second cooler aside for unopened stock so the serving supply stays cold throughout the tournament.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.