What you need for a walking football tournament

A walking football tournament needs more than balls and goals. Alongside the pitch equipment, you need a clear setup for team identification, refereeing, scoring, refreshments and shelter between matches. Use the confirmed participant and team numbers to calculate drinks, cups and catering, then check power, tables and weather cover before shopping. Order prizes and medals early enough to collect them before tournament day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 12
Folding chairsqty 100
Beer tablesqty 8
Bar stoolsqty 8
Tableclothsqty 12

Sports equipment

Walking footballsqty 12
Conesqty 60
Marker conesqty 80
Mini goalsqty 8
Field marking tapeqty 4
Referee whistlesqty 8
Referee vestsqty 8
Training bibsqty 40
Ball netsqty 4
Game clocksqty 4
Scoreboardsqty 4
Water cratesqty 8
Team bibsqty 80
Reserve footballsqty 4
Scorecard holdersqty 4
Clipboardsqty 8
Pensqty 30
First aid kitsqty 2
Ice packsqty 12
Emergency blanketsqty 6
Cooling spraysqty 4
Athletic tapeqty 8
Kinesiology tapeqty 4
Towelsqty 20
Spare vestsqty 20

Equipment

Mobile sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Coolersqty 6
Hot drink urnsqty 4
Coffee machinesqty 2
Kettlesqty 2
Bain-marie traysqty 4
Water dispensersqty 4
Stopwatchesqty 4
Power banksqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea assortment - 2 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Spa Blauw - 12 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 6 crates
- Beer - 4 crates
- White wine - 8 bottles
- Red wine - 4 bottles
- Lemons - 2 kilos
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Iceberg lettuce - 8 heads
- Red onions - 2 kilos
- Bell peppers - 2 kilos
- Carrots - 3 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 4 kilos
- Mandarins - 5 kilos
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Wholemeal rolls - 100 pieces
- Mini raisin buns - 80 pieces
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 12 tubs
- Peanut butter - 4 jars
- Jam - 4 jars
- Unsalted butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Yogurt dressing - 3 bottles
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Pasta salad - 10 kilos
- Potato salad - 8 kilos
- Raw vegetable salad - 6 kilo
- Vegetarian wraps - 50 pieces
- Chicken wraps - 50 pieces
- Vegetarian burgers - 40 pieces
- Hamburgers - 60 pieces
- Burger buns - 100 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 100 pieces
- Cookies - 6 packs
- Brownies - 80 pieces
- Ice cubes - 20 kilo
- Napkins - 500 pieces
- Paper cups - 500 pieces
- Paper plates - 200 pcs
- Wooden cutlery sets - 200 sets
- Stirrers - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Disposable gloves - 2 boxes

Tableware

Coffee cupsqty 120
Glassesqty 150
Coffee spoonsqty 120
Serving utensilsqty 20
Serving plattersqty 20
Serving traysqty 8

Kitchen

Cutting boardsqty 6
Chef’s knives and bread knivesqty 10
Pliersqty 8
Measuring cupsqty 4
Coolersqty 6
Thermos flasksqty 6

Decorations

Stage signsqty 3
Team name signsqty 8
Arrow signsqty 20
Prize table
Cupsqty 3
Medalsqty 80
Certificatesqty 80
Name stickersqty 120

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Waste binsqty 12
Waste sorting binsqty 4
Mopsqty 4
Bucketsqty 4
Broom setsqty 3
Dustpan and brushqty 4
Cleaning cartsqty 2
Toilet brushesqty 4

Tips

Plan at least one walking football for each match in progress, plus reserve footballs for punctures, loss or damage. Count cones, marker cones and bibs against the number of pitches and teams, not just the total number of players.
Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Buy extra water for referees, volunteers and anyone arriving early, and chill the drinks before teams arrive.
Set aside one referee whistle, referee vest and scoring setup for every active pitch. Pack spare whistles, marker cones, field marking tape and a reserve scoreboard so one missing item does not delay the schedule.
Provide enough seating and tables for registration, refreshments and breaks, rather than relying on changing rooms alone. Party tents, tablecloths and coolers are easy to overlook when rain or strong sun is forecast.
Check the venue’s power supply at least one week before the tournament. Match extension cords and power strips to the mobile sound system, microphones, coffee machines, kettles and hot drink urns, and bring coffee cups for the full confirmed attendance.

Frequently asked questions

How many footballs do I need for a walking football tournament?: Have at least one ball per pitch being used at the same time, plus two to four reserve footballs for the tournament. Add more if teams will warm up on a separate area before matches.
How much water should I buy for a walking football tournament?: Start with at least 1.5 litres of water per participant for a half-day tournament, then add drinks for referees and volunteers. Increase the amount in warm weather or when the schedule runs longer than four hours.
What equipment does each walking football pitch need?: Each active pitch needs footballs, cones or marker cones, mini goals, field marking tape, a referee whistle, a referee vest, a game clock and a scoreboard. Prepare one complete set per pitch and keep spare marking and scoring items nearby.
When should I buy the food and drinks for the tournament?: Buy non-perishable groceries and disposable supplies several days beforehand. Shop for chilled drinks and fresh catering items one day before, then chill the drinks and check dietary requirements before match day.

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