What to Bring for a Volleyball Tournament

This volleyball tournament shopping list covers the equipment, serving setup, and practical extras you need on the day. Plan for volleyballs, nets, posts, field markings, scoreboards, referee gear, tables, seating, and weather cover. Drinks and snacks need their own setup, including coolers, reusable tableware, coffee pots, and thermos flasks. Check power, lighting, and spare ball valves before shopping so small omissions do not delay registration or the first match.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 40
High tablesqty 4
Changing room benchesqty 4

Sports equipment

Volleyball netsqty 4
Volleyball postsqty 8
Volleyballsqty 12
Ball netsqty 4
Field markingsqty 8
Boundary linesqty 16
Referees' chairsqty 4
Whistlesqty 6
Scoreboardsqty 4
Team bibsqty 48
Pumpsqty 2
Spare valvesqty 12
First aid kit

Equipment

Sound speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 3
Coolersqty 4
Coolersqty 2

Lighting

Outdoor lightsqty 6
String lightsqty 4

Tableware

Reusable cupsqty 100
Reusable platesqty 80
Reusable cutleryqty 80
Coffee potsqty 4
Thermos flasksqty 4

Kitchen

Cutting boardsqty 3
Knivesqty 6
Serving plattersqty 12
Serving tongsqty 6
Ice packsqty 20

Decorations

Team flagsqty 8
Bannersqty 6
Prize table sign

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Cleaning clothsqty 12
Hand soap dispensersqty 3

Catering

Groceries
- Still water - 8 bottles
- Sparkling water - 4 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Paper coffee filters - 2 packs
- Stir sticks - 200 pieces
- Ice cubes - 10 bags
- Sandwiches - 100 pieces
- Mini croissants - 80 pieces
- Young cheese - 2 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 1 kilogram
- Hummus - 8 tubs
- Butter - 4 packs
- Jam - 4 jars
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 60 pieces
- Bananas - 50 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 100 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan spread - 4 packs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 4 bottles
- Dishcloths - 2 packs

Tips

Bring at least one playable volleyball per active court, plus two spare balls. Pack a pump and spare valves because a flat ball or damaged valve can stop a match.
Allow one scoring setup per court: a scoreboard, whistle, referee chair, and clear field markings. Put the competition table where schedules and results can be updated without blocking players.
For drinks, use enough cooler space for the first service and keep a separate supply for refills. Chill drinks before the tournament rather than relying on ice added just before registration.
Plan tableware by attendee count: one reusable cup, plate, and set of cutlery per person, with extra sets for replacements. Coffee pots and thermos flasks should be ready before teams arrive.
If the venue has outdoor courts, bring party tents, extension cords, power strips, and outdoor lights. Test the speaker, microphone, and lighting before guests arrive, and keep cables away from playing areas.

Frequently asked questions

What equipment do I need for a volleyball tournament?: For each court, plan a volleyball net, two posts, boundary lines or field markings, a scoreboard, a referee chair, and a whistle. Add volleyballs, a ball net, a pump, and spare valves for shared use, then match the quantities to the number of courts.
How many volleyballs do I need for a tournament?: Use at least one match-ready ball per active court and keep two spare balls available for the whole tournament. For four courts, that means at least six volleyballs, provided all are checked and inflated before the first match.
How many cups and plates should I buy for a volleyball tournament?: Plan one reusable cup, plate, and cutlery set per participant, plus around 10% extra. For 60 people, prepare at least 66 of each item so replacements are available during snacks and drinks.
When should I buy and chill drinks for a volleyball tournament?: Buy non-perishable drinks and supplies at least 2–3 days ahead, then chill drinks the day before if you have enough cooler space. Pack a separate reserve so the first cooler does not need constant opening during matches.

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