Vintage wedding shopping list

A vintage wedding needs more than flowers and a cake. This shopping list covers the practical items that make the ceremony, dinner, drinks service and welcome area work smoothly, from dinner plates and wine glasses to table linen, guestbook pens and umbrella bins. Check quantities against your guest count, then add a small margin for breakage, spills and last-minute guests. Arrange collection or delivery dates early, especially for furniture, glassware, flowers and the cake.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 8
Buffet tablesqty 3
Ceremony chairsqty 90
Bride chairsqty 2
Vintage armchairsqty 2
Guestbook table
Gift table
Cake table
Bar stoolsqty 6
Clothes racksqty 2
Umbrella binsqty 2
Table linenqty 14
Chair coversqty 90
Party tentqty 2

Tableware

Dinner platesqty 100
Dessert platesqty 100
Soup bowlsqty 90
Coffee cupsqty 90
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 90
Coffee spoonsqty 100
Dinner cutlery setsqty 100
Serving spoonsqty 12

Decorations

Vintage vasesqty 24
Table numbersqty 8
Name card holdersqty 90
Guest book
Guestbook pensqty 3
Welcome sign
Ceremony board
Chalkboardsqty 4
Chalk markersqty 6
Buntingqty 12
Lace table runnersqty 8
Edge ribbon rollsqty 6
Photo framesqty 12
Polaroid camera
Polaroid filmqty 6
Ring pillow
Cake topper
Confetti bagsqty 90
Clothes hangersqty 20

Equipment

Coolersqty 4
Refrigeratorsqty 2
Coffee machinesqty 2
Kettlesqty 2
Bluetooth speakersqty 2
Microphonesqty 2
Microphone standsqty 2
Extension cordsqty 6
Power stripsqty 6
Charging cablesqty 6

Lighting

String lightsqty 8
Lanternsqty 16
LED candlesqty 60
Standing lampsqty 4

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Serving plattersqty 16
Serving traysqty 8
Cake knife
Ice cube traysqty 6

Cleaning

Waste binsqty 6
Broom setsqty 2
Mopsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Champagne - 12 bottles
- Prosecco - 8 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Rosé - 6 bottles
- Specialty beer - 72 bottles
- Pils - 96 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 8 packs
- Lemons - 3 kilos
- Limes - 2 kilos
- Coins - 8 bunches
- Coffee beans - 3 kilo
- Tea assortment - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 2 liters
- Ice cubes - 20 kilo
- Baguettes - 20 pieces
- Ciabatta - 10 pieces
- Butter - 1 kilo
- Olive oil - 2 liters
- Balsamic vinegar - 2 bottles
- Salt - 500 grams
- Black pepper - 250 grams
- Paprika powder - 100 grams
- Dried oregano - 100 grams
- Basil - 6 bunches
- Garlic - 6 bulbs
- Red onions - 2 kilos
- Potatoes - 12 kilos
- Carrots - 5 kilos
- Zucchinis - 4 kilos
- Peppers - 4 kilos
- Cherry tomatoes - 4 kilos
- Cucumbers - 3 kilos
- Mixed salad - 4 kilo
- Arugula - 1 kilo
- Fresh parsley - 6 bunches
- Fresh dill - 4 bunches
- Mushrooms - 4 kilos
- Chicken breast - 8 kilos
- Salmon fillet - 6 kilos
- Vegetarian burgers - 20 pieces
- Feta - 2 kilos
- Parmesan cheese - 1 kilo
- Mozzarella - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Goat cheese - 1 kilo
- Hummus - 3 kilos
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Pesto - 1 kilo
- Sun-dried tomatoes - 1 kilo
- Olives - 2 kilos
- Pickles - 2 jars
- Walnuts - 1 kilo
- Almonds - 1 kilo
- Raisins - 750 gram
- Grapes - 4 kilos
- Strawberries - 4 kilos
- Apples - 4 kilos
- Pears - 3 kilos
- Melons - 4 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Crackers - 8 packs
- Toast rounds - 8 packs
- Puff pastry - 12 packs
- Nut mix - 3 kilo
- Bitterballen - 240 pieces
- Vegetarian croquettes - 80 pieces
- Mini quiches - 120 pieces
- Mini spring rolls - 120 pieces
- Herb butter - 1 kilo
- Tomato soup - 12 liters
- Vegetable stock - 6 liters
- Dressing - 3 liters
- Baguettes - 12 pieces
- Wedding cake - 1 piece
- Petit fours - 100 pieces
- Chocolate - 2 kilos
- Cookies - 8 packs
- Napkins - 200 pieces
- Paper straws - 100 pieces
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Baking paper - 3 rolls
- Cocktail picks - 500 pieces
- Skewers - 300 pieces
- Freezer bags - 2 boxes
- Trash bags - 4 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 2 packs
- Microfiber cloths - 2 packs
- Hand soap - 4 bottles
- Paper towels - 4 packs

Tips

Plan tableware for every guest plus 5–10% extra. Count dinner plates, dessert plates, cutlery sets, water glasses and wine glasses separately, because they are often supplied in different quantities.
For the coffee and tea station, provide at least one coffee cup and spoon per guest, plus 10% extra. Check whether cups, saucers, serving spoons and hot-drink supplies are included or need to be bought separately.
Reserve furniture and linen at least 4–6 weeks before the wedding. Confirm the number of round tables, buffet tables, ceremony chairs, tablecloths and chair covers after the table layout is final.
Buy or collect drinks early enough to chill them properly: allow 6–8 hours for bottles to cool in a refrigerator. Keep champagne glasses separate from wine and water glasses so the bar setup is quick to arrange.
Pack small items in labelled boxes rather than loose bags. Guestbook pens, name card holders, table numbers, ceremony programs and the welcome sign are easy to forget and difficult to replace on the wedding day.

Frequently asked questions

How many plates and glasses do I need for a vintage wedding?: Start with one dinner plate, dessert plate, cutlery set, water glass and wine glass per guest, then add 5–10% extra. Champagne glasses should be counted separately if you are serving a toast.
When should I order furniture and table linen for a vintage wedding?: Book tables, chairs, vintage armchairs, buffet tables and linen 4–6 weeks before the wedding. Confirm the final quantities at least 7 days before delivery or collection.
How much coffee and tea equipment do I need per wedding guest?: Plan one coffee cup and spoon per guest, with 10% extra for breakage and second servings. Prepare the station at least 60 minutes before guests are expected to use it.
What small items are commonly forgotten for a vintage wedding?: Guestbook pens, name card holders, table numbers, ceremony programs, menus and a welcome sign are frequent omissions. Put them in one labelled box and check it 1–2 days before the wedding.

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