Toy Market shopping list: what to buy and bring

A toy market needs more than tables and toys. You will need a clear registration point, price tags, change for cash payments, refreshments, signage, and enough power and lighting for the site. This shopping list also covers the practical items sellers and visitors often miss, such as storage boxes, extension cords, table coverings, and chilled drinks. Check quantities against your participant list and venue rules before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 30
Folding chairsqty 40
Registration desk
Information desk
Stoolsqty 6
Clothes racksqty 4
Storage boxesqty 12
Tableclothsqty 30

Equipment

Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Calculatorsqty 4
Portable lampsqty 6
Cash registersqty 4
Cash boxesqty 4
Card machinesqty 4
Charging cablesqty 4

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 3
Water jugsqty 4

Kitchen

Cutting boardsqty 3
Knivesqty 6
Bowlsqty 8
Ice packsqty 16

Decorations

Buntingqty 8
Balloonsqty 100
Balloon pumpqty 2
Table décorqty 12
Price tagsqty 500
Markersqty 12
Tapeqty 8
Ropeqty 4
Directional signsqty 12
Booth numbersqty 40

Cleaning

Waste binsqty 10
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Toilet brushesqty 2
Paper towel dispensersqty 2
Hand sanitizer pumpsqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 6 bags
- Cookies - 10 packs
- Mini muffins - 6 boxes
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 6 packs
- Cucumber - 6 pieces
- Carrots - 4 bags
- Cherry tomatoes - 4 trays
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Sandwich rolls - 60 pieces
- Cheese - 2 kilograms
- Ham - 1 kilogram
- Vegetarian spread - 8 tubs
- Jam - 4 jars
- Butter - 4 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Lemon juice - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Ice cubes - 12 bags
- Paper napkins - 500 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 80 pcs
- Dish soap - 3 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 8 packs
- Disinfectant wipes - 6 packs
- Bandages - 4 boxes

Tips

Plan one market table for each seller, then add at least one registration desk and one information desk. Keep a few spare chairs and storage boxes available for late changes and unsold items.
Prepare price tags, pens, calculators, and cash change before the market opens. Have enough small notes and coins for the first few cash sales, rather than waiting for sellers to break large notes.
For refreshments, allow roughly two to three drinks per person for the first hour, then adjust for the expected duration. Chill drinks in coolers and bring reusable cups, plates, cutlery, serving platters, and tongs.
Count power outlets before buying or packing electrical equipment. Bring extension cords, power strips, power banks, and portable lamps, and keep cables away from walkways and selling areas.
Pack signs, a printed floor plan, participant information, table décor, bunting, and balloons together. Bring a balloon pump and put up the main directions before sellers arrive, so registration does not become a bottleneck.

Frequently asked questions

What should I bring to a toy market?: Bring tables, chairs, a registration and information point, price tags, signage, cash change, calculators, storage boxes, refreshments, and basic serving equipment. Add extension cords, power banks, and portable lamps if the venue has limited power or poor lighting.
How many tables do I need for a toy market?: Start with one market table per participating seller, then add tables for registration, information, refreshments, or display space. Confirm the final participant count at least 3 to 5 days before the market so the floor plan and table order can be adjusted.
How much food and drink do I need for a toy market?: For drinks, plan on about 2 to 3 per person during the first hour, then increase the amount for a longer event or warm weather. Prepare snacks according to the confirmed attendance and dietary requirements, ideally no later than 2 days before the market.
What do toy market sellers often forget?: Sellers commonly forget price tags, change, bags or storage boxes, and a way to keep their table organised. Ask participants to confirm these items at least 48 hours before opening, and keep spare tags, pens, and boxes at the information desk.

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