What to Buy for a Tennis Day

A Tennis Day needs more than rackets and tennis balls. Plan equipment for the matches, then cover registration, refreshments, lunch, seating and changing weather. Count players before buying food, drinks, name badges and printed schedules, and check which rackets, ball baskets and scoreboards are already available. This list also includes the items people often arrange too late: chilled drinks, serving equipment, extension cords, waste bins and shelter for outdoor catering.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 30
Buffet tablesqty 3
Waste binsqty 4

Tableware

Reusable drinking glassesqty 40
Reusable platesqty 40
Reusable cutleryqty 40
Coffee cupsqty 30
Serving traysqty 6

Sports equipment

Tennis racketsqty 24
Tennis ballsqty 72
Ball basketsqty 4
Scoreboardsqty 6
Training bibsqty 24
Whistlesqty 3
Water dispensersqty 3
Towelsqty 30

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Outdoor lightsqty 6
Portable speaker
Microphone

Kitchen

Cutting boardsqty 3
Chef's knivesqty 3
Serving spoonsqty 6
Thermos flasksqty 4

Decorations

Tennis balloonsqty 30
Buntingqty 6
Name badgesqty 30
Wayfinding signsqty 6
Prizes and trophiesqty 6

Cleaning

First aid kit
Cleaning bucketsqty 2
Washing-up tubsqty 2

Catering

Groceries
- Whole wheat bread - 5 loaves
- White rolls - 30 pieces
- Whole wheat wraps - 30 pieces
- Young cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 500 grams
- Arugula - 500 grams
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Bell peppers - 8 pieces
- Mixed salad - 2 kilogram
- Pasta salad - 3 kilograms
- Potato salad - 3 kilogram
- Cherry tomatoes - 1 kilogram
- Olives - 500 grams
- Feta - 500 grams
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Ketchup - 1 bottle
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted nuts - 1 kilogram
- Muesli bars - 30 pieces
- Apples - 30 pieces
- Bananas - 30 pieces
- Grapes - 2 kilogram
- Brownies - 30 pieces
- Vegan brownies - 6 pieces
- Chocolate cookies - 3 packs
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Rosé - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Ice cubes - 10 kilograms
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Toilet paper - 24 rolls

Tips

Plan at least one tennis racket and a supply of tennis balls for every active court, plus spare balls and a ball basket so matches do not stop when balls roll away.
For drinks, allow two to three servings per person during the first hour, then one serving per person for each additional hour. Chill water and other drinks before guests arrive and place water dispensers near the courts.
Buy or prepare one lunch package per registered participant, then add around 10% extra for late additions and larger appetites. Confirm dietary requirements before placing the grocery order.
Set out one reusable drinking glass, plate and set of cutlery per guest, with extra serving trays, serving spoons and coffee cups for the buffet and coffee station.
If the event is outdoors, arrange party tents before checking the final forecast and prepare extension cords, outdoor lights, coolers and waste bins. Do not leave shelter, power or rubbish collection until the event morning.

Frequently asked questions

How many tennis balls do I need for a Tennis Day?: Start with at least one can of balls per court in use, plus one spare can per court for a full day of play. Add ball baskets if players will rotate between courts.
How much food and drink should I buy for a Tennis Day?: Prepare one lunch package per registered participant and add 10% extra. Allow two to three drinks per person in the first hour, followed by about one drink per person for every additional hour.
When should I order groceries for a Tennis Day?: Confirm the participant list and dietary requirements at least 5 to 7 days before the event, then place the grocery order. Pick up fresh food on the day or one day beforehand, and chill drinks before the first matches.
What equipment do I need for an outdoor Tennis Day?: Plan party tents, foldable tables, folding chairs, waste bins, coolers and water dispensers, plus extension cords and outdoor lights if power or evening use is expected. Check the weather forecast 24 hours before the event and adjust shelter and catering arrangements then.

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