What You Need for a Street Theater Event
A street theater event needs more than costumes and props. Plan for public access, changing weather, crowd movement, sound, lighting and short breaks for performers and crew. This shopping list covers the practical equipment and supplies, from foldable tables and barriers to battery-powered speakers, reusable cups and walkie-talkies. Check quantities against your audience size, route length and the number of performers before buying or collecting anything.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Foldable tablesqty 8
- Folding chairsqty 40
- Party tentsqty 3
- Crowd barriersqty 20
- High tablesqty 6
Equipment
- Battery-powered speakersqty 2
- Wireless microphonesqty 3
- Mixer
- Microphone standsqty 3
- Extension cordsqty 6
- Power stripsqty 6
- Cable reelsqty 3
- Walkie-talkiesqty 8
- Power banksqty 6
- Batteriesqty 32
- Cable traysqty 12
- Cable tiesqty 100
- Gaffer tapeqty 6
- Tool casesqty 2
Lighting
- LED spotlightsqty 8
- String lightsqty 6
- Battery lanternsqty 8
Decorations
- Buntingqty 8
- Welcome bannersqty 3
- Stage drapesqty 6
- Decorative suitcasesqty 6
- Hand puppetsqty 8
- Masksqty 12
- Umbrellasqty 10
- Flagsqty 10
Kitchen
- Coolersqty 4
- Thermos flasksqty 6
- Kettlesqty 2
- Cutting boardsqty 4
- Kitchen knivesqty 4
- Ice packsqty 20
Tableware
- Reusable cupsqty 250
- Reusable platesqty 150
- Reusable cutleryqty 180
- Serving plattersqty 12
- Coffee cupsqty 80
- Serving utensilsqty 12
Cleaning
- Waste binsqty 12
- Waste sorting binsqty 4
- Broom setsqty 3
- Litter pickersqty 4
- Bucketsqty 4
- Mopsqty 4
- Cleaning glovesqty 8
Catering
- Groceries
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Orange soda - 12 bottles
- Ice tea - 18 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Beer - 120 cans
- Alcohol-free beer - 48 cans
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 20 bags
- Baguettes - 15 pieces
- Mini pistolets - 120 pieces
- Wholemeal bread - 6 loaves
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Back ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Butter - 4 packs
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Bell peppers - 2 kilos
- Lettuce - 8 heads
- Grapes - 6 kilos
- Apples - 80 pieces
- Bananas - 60 pieces
- Mandarins - 60 pieces
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Snacks - 8 bags
- Mixed nuts - 6 bags
- Muesli bars - 80 pieces
- Mini cookies - 8 packs
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Pepper - 1 jar
- Salt - 1 pack
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Paper towels - 8 packs
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Freezer bags - 2 boxes
- Bandages - 2 boxes
- Hand sanitizer - 6 bottles
Tips
- Plan one crowd barrier section for every point where the audience could block the performance route, and keep extra barriers available for last-minute changes. Confirm the route before ordering or collecting them.
- For an outdoor performance, prepare at least two independent lighting options: LED spotlights or string lights for the play area, plus battery lanterns for access points and crew movement. Test them after sunset if the event runs into the evening.
- Count reusable cups at roughly 1.5 per expected guest if drinks are served, then add coolers and thermos flasks according to the number of service points. Keep drinks separate from costumes, puppets and other performance materials.
- Allow one walkie-talkie for each key crew position, including the event lead, performers’ contact, route marshal and sound operator. Charge the units and power banks fully the day before, and pack spare batteries.
- Bring cable reels, extension cords and power strips even when using battery-powered equipment. Label every cable and test the mixer, microphones, speakers and lighting together before the public arrives.
Frequently asked questions
- What equipment do I need for a street theater performance?
- Plan for speakers, wireless microphones, a mixer, microphone stands and power supplies. For a small event, one sound setup and one lighting setup may be enough; larger routes need additional speakers or battery-powered units so the audience can follow the performance.
- How many chairs and tables should I buy for street theater?
- Base the quantity on the crew, performers and any seated audience area rather than the total crowd. A practical starting point is one table per service or registration point and one chair for each crew member who must be seated during setup or breaks.
- How do I prepare for rain at an outdoor street theater event?
- Arrange party tents or another covered area before the event, not on the day itself. Protect sound equipment, decorations and printed programs, and check the forecast 24 hours before the performance so you can adjust the setup and route.
- How many reusable cups do I need for street theater?
- Allow about 1.5 reusable cups per expected guest when drinks are served, with a separate supply for performers and crew. Add more if there is no reliable washing or collection point during the event.
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